Project Coordinator

P

P R O F I L E

Passionate project coordinator with 9+ years of experience, skilled in high-level executive and administrative support as well as business operation and process improvement. My past experience and skill set in internal project and portfolio management have driven my success in both external client engagements and broad internal company initiatives. A passion for efficiency drives each project I lead, and I am constantly looking at the bigger picture to identify and find solutions for project silos. P R O F E S S I O N A L E X P E R I E N C E

PROJECT COORDINATOR

Gagen MacDonald Chicago, IL Feb 2019-April 2020 As a project coordinator in a professional services firm, I divided my time between large- scale internal project management, client engagement assistance and executive support.

• Led firm-wide internal project management initiative including project portfolio organization and monthly updates for each department.

• Led project management for a number of large-scale firm projects including a new CRM Implementation and Website Redesign.

• Enabled my project teams to deliver best-in-class service to client engagements.

• Assisted in complex coordination and logistics for multiple high-profile firm events.

• Provided high-level executive support to Managing Director and CIO of firm. SENIOR PROJECT COORDINATOR

Skender Chicago, IL Feb 2015-Feb 2019

In this multi-faceted position at one of Chicago’s leading general contractors, I worked closely with my internal project team and external clients to effectively coordinate multiple and concurrent projects each quarter.

• Created and maintained accurate project files, including all information pertinent to the project.

• Assisted project team with change orders, contracts, purchase order distribution and submittals.

• Responsible for weekly tracking of insurance compliance for each project.

• Submitted requests for information, shop drawings and samples of all permanent materials and equipment to the project architect or engineer.

• Processed weekly and monthly meeting minutes and reports pertinent to each project.

• Coordinated all bidding, buyout and closeout processes including LEED documentation. OFFICE ADMINISTRATOR/LEGAL ASSISTANT

Kindwald Law Offices, P.C. Chicago, IL Jan 2011-Feb 2015 I balanced a large legal caseload while running the day-to-day administrative operations of a fast-paced, boutique commercial litigation firm.

• Developed and maintained a current and accurate filing system and was responsible for organization and tracking of all client files and cases.

• Acted as liaison for all communication between firm and clients while daily assisting attorneys on all case matters that arose.

• Managed firm calendar, scheduling, billing and payroll.

• Prepared all pleadings and discovery for filing/production.

• Oversaw planning and preparation of meetings, conferences and depositions. JULIANNA HINCKS

C O N T A C T

312-***-****

********.******@*****.***

Chicago, Illinois

Linkedin.com/juliannahincks

E D U C A T I O N

BACHELOR OF ARTS

Lake Forest College

2006–2010

S K I L L S

• Project Management

• Project Scheduling

• Portfolio Management

• Business Process Improvement

• Vendor Management

• Business Development

• Budgeting & Forecasting

• Event Planning

• MS Office Suite

• MS Project

• Administrative Support

• Communication

• Research

• Proofreading

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