Employee Relations Manager

ANJOHNY F. MALAYAO

Camella Cerritos, Canitoan, CDO

Contact #: +639*********

Email Add: **************@*****.***.**

Availability: I can start for work any time

CAREER SUMMARY:

Experienced professional in office management, human resources recruitment, compensation & benefits and organizational development that balance work team support and ad-hoc responsibilities in timely and professional manner. A dynamic professional who utilizes creativity, planning and personal initiatives, leadership and camaraderie’s to design an executive solution that creates customers value and company high level of satisfactions. PERSONAL DATA

Age: 35

Date of Birth: Sep 16, 1984

Gender: Male

Civil Status: Married

Nationality: Filipino

Permanent Address: Block 13, Lot 03 Camella Cerritos, Canitoan, CDO WORK EXPERIENCE

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Recruiter

October - December 2019

KATERRA – Construction Company – Riyadh, KSA

Talent Acquisition

KATERRA provides an opportunity to showcase my expertise in recruitment cycle, not just my previous experience in recruitment agency, petrochemicals and mining industry but to the new construction phase of recruitment cycle. It is quite challenging responsibilities, but it helps me develop more with my professionalism in recruitment.

Managing recruitment cycle for Saudization Hiring Plan with about 800 roles.

Finalization of job description and job briefing in coordination with hiring department.

Finalization of Job Advertisement in Greenhouse recruitment portal, linkedIn and other recruitment portals.

Sourcing, screening and conducting phone screening of short-listed candidates prior to final evaluation with hiring department.

Arranging Face to Face, SKYPE, Zoom and Phone interview for all short-listed candidates.

Offer initiation and negotiation base on company policy & procedures, position budget, salary grading matrix, company internal equity and other company benefits which will help candidates understood and accept the offer easily.

Facilitate mobilization and onboarding procedure such us, pre employment medical examination, visa stamping process with international agencies partners, pre-onboarding orientation, Air and Hotel accommodation arrangement.

Supervises onboarding team to be align with company procedure and standard.

Planning & Managing recruitment local campaign activities, recruitment drive and universities collaboration.

Implement and managing Onboarding Procedures and forms.

Implement and managing Saudi Recruitment Cycle procedure and other recruitment forms.

Managing interview monitoring status report.

Managing pipeline candidates, mobilization and joining employees.

Managing Saudization report to be submitted to the ministry and company executive management.

Manage exit interview and provide summary report to the company executives. 2.

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Ma’aden (Saudi Arabian Mining Company) – Jan 2013 – Oct 2019 July 2018 – Oct 2019

Corporate & Operation Recruiter – Overall Recruitment Process Riyadh

January 2015 – July 2018

Project Recruiter

Ras Al-Khair, Khobar, Turaif

January 2013 – January 2015

Recruitment Coordinator

Ras Al-Khair, Saudi Arabia

DUTIES & RESPONSIBILITES (As Corporate & Operation Recruiter – Riyadh Office) After the successful recruitment activities at MWSPC, our Talent Acquisition management assign me to Ma’aden corporate office Riyadh to handle all related recruitment activities from technical, non- managerial roles up to executive position. This time, we have launched “TALEO” as our new recruitment system across Ma’aden. Our department management is located at RAS AL-KHAIR. Basically, I am the only one from recruitment team attending the executive meeting related to corporate recruitment

Focal person for the implementation of TALEO recruitment system at Ma’aden corporate office and MGBM.

Managing the entire recruitment cycle for Ma’aden corporate and MGBM organization.

Distribution of weekly recruitment progress report to each division.

Managing monthly KPI report joined employees.

Managing dashboard for all active files until it’s being resolve.

Managing the recruitment cycle from manpower plan “MPP) confirmation and allocation, job description and job briefing, job posting for Ma’aden portal and external recruitment sites, candidates selection process and logistics documentations, short listed interview arrangements, job offer process and negotiations, visa allocations and endorsement to agencies, mobilization and onboarding formalities.

Conduct company orientation for newly hired employees.

Managing recruitment campaign for MGBM for operators, technician and non-supervisory roles.

Coordinate with local and international agencies for smooth recruitment operations.

Prepare onboarding files, employment contracts and new employee announcement. Making sure that all concern departments are aware without any delays of onboarding process.

Process all reimbursement claims for candidates and agencies mobilization expenses.

Coordinate and monitor all visa records and allocation from government relations and processes visa requirements for international candidates.

DUTIES & RESPONSIBILITES (As Project Recruiter – Khobar, Turaif & Ras Al-Khair) When Ma’aden Saudi Arabian Mining Company extended its operations and stablish a new affiliate

(MWSPC), I was being nominated as part of the team to start the recruitment project as a recruiter. We have started the recruitment activities with only 40 plus people working on the organizational project. We have recruited talents from project stages, commissioning, pre-commissioning and startup until its operational stage with about 1,200 plus total manpower at the plant. RECRUITMENT CAMPAIGN EXPERT:

In charge for recruitment campaign preparation with 1,000 plus open position from Managerial Level down to operators and technicians.

Attended local and international recruitment campaign based on volume vacancies with company and business demand.

Develop community public relations and partnerships with various local and international agencies.

Maintaining relationships with other human resources representatives on improving & processing ideas and other human resources related issues.

Campaign Planning includes, finalization of job description, confirmation of working visa, identifying budget or salary grade, targeting prospective nationalities and companies, finalization of job advertisement, coordinating with agencies, company delegates, visa and travel arrangement.

Managed all over candidates screening process with hiring department before campaign schedule.

Coordinate with international agencies with short listed candidates and making sure that they will be available during interview campaign.

Managed with fellow delegates during overall campaign period. Keeping in mind the business goal should be followed and accomplished.

Managed all walked in candidates interview and screen out their profiles before submitting for final interview with fellow delegates.

In charged of offering selected candidates on the spot. Keeping in mind the budget limitations and company grading matrix and equity are being implemented.

Interact decision making on offering selected candidates.

Coordinate with local recruitment agencies and universities for local recruitment planning.

Manage the overall local recruitment campaign process. MOBILIZATION & ONBOARDING EXPERT:

Implement recruitment processes and procedures as per Ma’aden CSS HR2.

Managing candidate’s logistics documentation for mobilization processing.

Conduct orientation to candidates for the mobilization and onboarding process.

Managing candidate’s pre-employment medical examination and working visa allocation.

Endorsement to international agencies for newly selected candidate for mobilization processing.

Coordinating with Government Relation Department for visa documents approval and stamping and releasing of EWAKALA/Tafweed.

Following up regularly with international agencies for smooth mobilization and visa stamping process.

In charge of mobilization report distribution to all hiring department head and attend regular meetings.

In charge of management monthly KPI report, president mobilization and onboard report.

Maintaining visa report up to date based on used and unused visas.

Pre-onboarding preparation for confirmed new joining employees.

Managing candidates travel booking, airport pickup & temporary hotel accommodation.

Processing candidates expense claims during mobilization and visa stamping expenses.

Preparation of employment contracts, employment announcement, badge number issuance and joining orientation.

Consolidating new employee files and handed over to Employee Relation Department for active employee file.

Job Summary:

DUTIES & RESPONSIBILITES (As Recruitment Coordinator – Ras Al-Khair) After serving 4 years in Saudi Kayan, I was looking for another challenging role towards my career development. Luckily, I was being considered and hired by Ma’aden Phosphate Company. I was able to showcase my abilities in terms of communication skills, negotiation and recruiting talents, customer service relation and leadership skills towards an effective recruitment team. 3.

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Attended local and international recruitment campaign.

Develop community public relations and partnerships with various local and international agencies, and maintaining relationships with other human resources representatives on improving processing ideas and other human resources related issues;

In charge of volume recruitment campaign preparation for 200 plus open position from Managerial down to technician roles as per approved MPP.

Campaign Planning includes, finalization of job description, confirmation of working visa, identifying budget or salary grade, targeting prospective nationalities and companies, finalization of job advertisement, coordinating with agencies, company delegates, visa and travel arrangement.

Managed all over candidates screening process with hiring department before campaign schedule.

Managed with fellow delegates during overall campaign period. Keeping in mind the business goal should be followed and accomplished.

In charge of offering selected candidates on the spot. Keeping in mind the budget limitations and company grading matrix and equity are being implemented.

Interact decision making on offering selected candidates. SOURCING, SELECTION, MOBILIZATION AND ONBOARDING EXPERT:

Develop job postings and creating concise job summaries of all advertised positions, keeping in mind budget guidelines and limitations.

Screen out candidates based on job description or job briefing.

Arrange SKYPE, VCI and face to face interview for all short-selected candidates.

Manage weekly meeting to all recruitment agencies for candidates under process.

Sourcing candidates from database, recruitment sites like Monster, Gulf Talent, Naukri, Bayt, LinkedIn & Ma’aden recruitment portal.

Initiate and extending initial draft and official job offers to all selected direct and contractor candidates.

Interact with other departments and functional areas (Employee Services, Recruitment Status and interview schedules) to make decisions about interfacing processes. Coordinate and follow up candidate’s mobilization status to our local and international partners recruitment agencies.

Follow ups visa availability with company GR and coordinate international agencies for visa utilization. Manage weekly mobilization updates from recruitment agencies.

Generate recruitment progress report weekly and share with line department.

Process all reimbursement expenses of the candidates attending job interviews.

Receives new arrival employees and provide brief orientation with regards to company profile. And company documentations with other company formalities.

In charge for hotel and transportation services arrangements for all MPC newly joined expat employees.

HRBP Administrator – Compensation & Benefits

December 11, 2008 – December 12, 2012

Saudi Kayan Petrochemicals Company – Jubail, KSA

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Human Resource Business Partner (HRBP)

I have decided to bring my career to another level, so I took the chance and left the local company to work for overseas. I joined Saudi Kayan as General Manager Admin Assistant under Maintenance Division. When the General Manager appointed as Company President, and it was then advised by SABIC corporate to organize a HRBP team under each affiliate which under the umbrella of the President. He brought me to the team as HRBP Administrator.

Providing administrative support to President Office.

Providing general administrative support such as preparing correspondence, reports, arranging meetings, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.

Establishing, maintaining and controlling personnel records for employees, promotions, Employee Change Status and company organizational charts.

Managing sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.

Interpreting, assisting and advising employees regarding applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.

Conducting research, gathering data and statistical reports, and maintaining statistical information.

Administering and monitoring new hire orientation programs.

Maintaining employee file records up-to-date by handling changes in employee status in timely manner.

Ensuring effective reception or proper approvals on forms and enter changes in the system through SAP in charge.

Helping the managers in monitoring employee performance appraisal, salary adjustments and promotional procedures.

Processing Salary Adjustment for the employees as requested by the department and duly approved by company management in accordance with company policy.

Processing Employee Transfer Location from to other SABIC Company Affiliates.

Administering Job Qualification Program Incentives and promotions for all Operators and Technicians.

Administering SABIC Coop and summer students to be trained in Saudi Kayan Company. Administer PDP Professional Development Program which focus on all Saudi Engineers with regards to their career development program.

Recruitment Staff

May 2008 – December 2008

CORETEAM MANPOWER SERVICES INCORPORATED - PHILIPPINES Recruitment Accounts

After my graduation in college, I looked for a job opportunity in the capital city of Philippines in which I landed a job as Recruitment Staff in international recruitment agency. My main duties are to focus on candidate’s applications and qualifications, making sure that they are perfectly fit to the job vacancies from our middls east clients.

Accommodates walk in applicants, conduct candidate computer examinations and screen candidates with face to face interview.

In charge of sourcing candidate CV’s applicant in our internet sites, local agencies and other partners organization. Process and develop short listed candidates, interviews and employment procedures within my accounts.

Recommend CV’s to each International Employers.

Managed recruitment campaign from different region with international employer’s delegates.

Managed campaign advertising and marketing materials, website portal, companies, newspaper and universities.

Preparing budget forecast for campaign overall expenditure. 5.

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In charge of all logistics arrangement for recruitment campaign including delegates and candidates.

Participate in interviewing candidates with the delegates. Conduct deep screening and questioning of candidate’s capabilities.

Assist employer in convincing selected candidates, keeping in mind the salary budget of the position.

Provide professional outcome, candidate result checklist to the employers after campaign.

Generate weekly, monthly and quarterly report for recruitment. OTHER EXPERIENCE WHILE STUDYING IN COLLEGE

Assistant to new Accounts Department

October 2007 – February 2008

Land Bank of the Philippines

Customer Relation & New Accounts

Part of my On the Job Training, I supported new accounts department for their services needed to their existing and future clients, finalizing and organizing office documents and clients file, assisting each employee using office equipment’s.

Send/Receive fax documents from branches and clients. Federation President - Student Council

February 2006 – August 2007

Surigao Del Sur State University - Philippines

Supreme Student Government

Being a federation president, I must lead all meetings within the Student Council Organization for entire university and its branches, provide strong decision making in all subject matters. Constant consultation to other campus presidents for planning and implementing projects, development and provide solutions to all students concerns. Represent the rights and privileges of students to university board meetings and initiate approval projects for the benefits of entire students and faculties. Represent university to all national activities, leadership seminars, academic and nonacademic competitions, cultural, communities and environmental activities. Maintain frequent contact with my adviser, faculty and administration. Oversees all campus clubs and organization within the university.

EDUCATION

Highest Education Second Highest Education

Education Field: Bachelor of Science in Business Administration High School School/University: Surigao Del Sur State University Madrid National High School Date: Apr 2008 - Graduated Apr 2004 - Graduated

DATE TRAININGS/SEMINARS

Feb 24, 2008- Feb 26, 2008 CARAGA Business and Management Congress (Caraga Region, Butuan, Philippines) Feb 9, 2008- Feb 13, 2008 4th Mindanao Business and Management Congress (Butuan, Philippines) Jan 8, 2008- Jan 11, 2008 Fiscal Challenges towards Effective Delivery of Quality Service (Baguio City, Philippines) Dec 26, 2007 - Dec 27, 200 Leadership Orientation Seminar (Tandag City, Philippines) Dec 21, 2007 - Dec 23, 200 10th Annual Convention and Seminar-Workshop of Student Leaders (Quezon City, Php.) Dec 20, 2007 - Dec 21, 200 Leadership Forum for Peace in Mindanao (Surigao City, Philippines) Dec 9, 2007 - Dec 10, 2007 Student Personnel Services Enhancement Seminar Workshop (Tandag City, Philippines) Nov 26, 2007 - Dec 2, 2007 Leadership Parliamentary Rules and Procedures Seminar Workshop (Tandag City, Php) Oct 23, 2007 - Oct 26, 2007 National State Universities and Colleges Board of Director's Seminar (Quezon City, Php) REFERENCES : Available if requested.

I hereby confirmed that the above mentioned are accurate with the best of my knowledge and ability. ANJOHNY F. MALAYAO

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