Manager Social Media

T. S. Rajaram Naig

+91-967******* *****@*****.**********.****

Administration Manager

Synopsis

Highly organized and accomplished professional with extensive facilities management and related administrative experience gained during my professional tenure of over 2 decades’. Demonstrable track record of improving operational procedures as well as ensuring manpower optimization to achieve maximum productivity. Works with a key objective of delivering unimpeachable quality of service to the employees, whilst ensuring the operations workforce achieves the agreed financial and operational performance objectives

Holds a track-record of managing large and multi-site workspace service budgets against KPIs and SLAs, with a primary focus on executing facilities process standards and continuous quality improvement towards achieving consistency and "best in class" within the delivery model. Fosters and sustains robust working relations with management, staff, as well as internal and external groups. Possesses an ability to exhibit professionalism and discretion while dealing with general management for all types of professionals and high profile individuals

Skills Snapshot

Site Management

Budget Management

ProcurementManagement

Operations Excellence

Relationship Management

Process and Policy Management

Events Coordination

Legal and Statutory Compliances

Cross-functional Coordination

Professional Degrees & Training

MBA in Human Resources (pursuing)

Master’s in Public Administration

Bachelor of Business Administration

Diploma in Advanced Airline and Travel Agency Course (IATA), Chennai

Career Progression

ENFIVE Systems Pvt Ltd

Manpower Supply firm located at Chrompet, Chennai. The firm has Clinets in all over Tamil Nadu and Hyderabad. and has more than 600 employees.

Senior Manager HR & Admin Jan ‘2020–- Till date

Staff Selection process:

Manpower planning

Job description

Management approval

Sourcing (by independent / HOD’s / social media)

Interview

Selection

Salary fixation

Offer

KYC update

Appointment

Induction

Grievances handling/ Disciplinary action:

Client, ground personnel & staff grievance redressal within the regular interval

To discuss with HOD’s / Management and close the grievances on priority basis

To solve the HR related issues (HR grievances from the customer side)

To take the disciplinary action against the misappropriation cases

Attrition:

Analyze the monthly report and take the appropriate action with the help of management team

Employee / client relation:

To keep in touch with ground personnel during the festival time (Greetings to be sent during New year / Pongal / Diwali / Birthday / Marriage anniversary etc…..)

To make a con-call with field employees along with GM operations (weekly once)

Employee engagement activities based on the management will.

To make good liaison with clients unit

Diwali Gift distribution to the client / Employees

To make the necessary follow-ups for pending dues collection

To connect the senior people with management team thru con-call (weekly once)

Payroll management:

To verify the incoming / outgoing units status

New units wage breakup verification

To collect the work assessment / work order / agreement from the new units

KYC collection of new comers (pls refer the PSARA act)

Statutory online registration (EPF UAN / ESI IP)

Ground personnel / staff attendance collection & verification

Wage computation- to send the final wage register / bank list to accounts

Monthly fixed conveyance allowances for field employees

To send the supporting document to the client

To remove the left employees details from the online (under EPF, ESI)

To remit the statutory payment within the due date (EPF, ESI, PT, LWF etc….)

Resigned employees settlement

Resignation acceptance

Relieving order / service certificate

Training & control room:

To Prepare a schedule and provide the training plan at regular intervals (Our branch in-charges should be informed one week before about the training, then only they can get the consent / input from the client unit)

To monitor the control room activities.

General:

Office administration (HK, Uniform distribution, store inventory, company assets, important file & vehicle maintenance etc…..)

Policy implementation

To prepare and submit the monthly MIS report

To send the monthly budget to accounts

To monitor the individual daily POA posting details and make the necessary enhancement with the support of HOD’s for further growth

To monitor the penalty system for irregularities (Non-posting of POA, Night patrol etc….)

To organize the meeting and circulate the Minutes of meeting

To make the necessary awareness whenever the statutory amendment takes place

Bharathi Homes & Realtors Pvt Ltd

Construction firm located at Nungambakkam, Chennai. The firm has projects in Chennai and Coimbatore and has more than 100 employees.

HR & Admin Jan ‘19–- 28-Dec-19

Manage office stocks and place orders

Prepare regular reports on expense and office budgets

Organize filing system for important and confidential company documents

Update office policies

Handling external and internal communication

Manage recruitment and selection process

Develop and monitor overall HR strategies, systems, tactics and procedures across the organization

Organizing training and development sessions for the employees

Maintaining employee payroll

Scandent Imaging ltd

Client : Family Care Hospitals ( 3 Branches in Mumbai )

Administration Head Aug’18 – Nov’18

Taking care of all the Administration activities for 3 hospitals in Mumbai

Ensure that all Hospital Requirement, Assets, Funds, Security & Surveillance, Maintenance is manager properly

Co-ordinate with all the Centre Heads for Admin related issues and to fix the same in the given timeline.

Taking care of Pharmacy, Security, Housekeeping, Canteen Hygiene, Purchase of Medical Equipments & Maintenance.

To ensure all the patient care is taken properly and the feedbacks of the patients are implemented immediately.

Managing around 50 Vendors for Hospital Purchases, this includes Medical & Non-Medical Equipments.

Additional Responsibilities :

Have implemented HMS for all 3 hospitals for smooth functioning of all 3 branches.

Have ensured all the Recruitments are done with proper Documents verification

Have settled Accounts department i.e. A better system for accounts management.

Srimathi Sundaravalli Educational Trust

The trust having three schools with 12000 students, old age home with 320 old age people are staying and they are having a builders and promoters

Branch also. Over 1900 employees are working in this organization.

Assistant Manager July’17–-Jun’18

Taking care of schools Admin operation on behalf of Trust to coordinate all school communication with trust.

Ensure that all correspondence of HR, Accounts, Admin and IT with trust.

Coordinate with Old age home for smooth operations from trust.

Monitor the operation of centralized kitchen is preparing 4 time food for all the old age home people and lunch for all students and employees ( 15000 Nos).

Coordinate with purchase department for all department purchases.

Monitor the operation of 146 Nos Transport department and Automobile department operations form Trust.

Taking care of 14 nos team to do the above work and give the report to the Management Trustee.

Land Mark Group Arabia – Dammam Region

The Landmark Group provides a value-driven product range for the entire family through a diverse portfolio of core retail brands. This includes a host of home grown brands in addition to international franchise offerings. Over 960 shops in Dammam region. Over 4000 employees working in region

Administration Manager Dec’13–Dec’16

Work in close collaboration with the multi - regionally located staff members for organizing travel itineraries - (international and domestic) flights, hotel bookings, transfers, foreign currencies, meetings and visas. Ensure the arrangements are completed to the highest satisfaction

Ensure that the travel arrangements are managed effectively including producing necessary papers and troubleshooting problems

Mobile requirements for the staff across the Office and retail. Negotiate with the vendors for the best possible rates and best possible plan

Deliver procurement activities that support the strategic aims of the organization, ensure best value, supply chain performance and legal compliance

Manage office utilities electricity, water, telephone and rental

Ardently provide professional and high quality administrative support for organizing conferences, seminars, public engagements, and exhibitions

Organizing HR events like outdoor trainings and Annual parties

Manage eastern region stores’ maintenance works, WH maintenance, and fleet maintenance - 178 vehicles, facility audits and store audits

Organizing casual staffs, housekeeping staffs and securities for eastern region stores and office. Appoint the agent with the best possible rate

Administration and maintenance of contracts - review all contract documents to ensure completeness, consistency and to eliminate ambiguities. Ensure that company’s contractual obligations and requirements of the contract documents are implemented and maintained during the contract period

Lead the preparation of contractual claims to clients, defences against claims of clients, negotiations, dispute resolution; in preparation of bids for subcontractors; and providing contractual advice management in the administration of the contract

Represent company in meetings with the clients, consultants, subcontractors, governing agencies and other parties with respect to all contractual matters

Assist in the preparation of, and certify prior to issuance to the client, of all projects’ change orders; and assist the Project Control and Planning Department with respect to contractual impacts of change orders

Ensures all projects’ bonds, insurances, guarantees are in place and maintained in accordance with the contract

Assist the company’s PMT in the project close-out to ensure that all claims, terms and conditions of contracts have been complied with prior to issuance of request for final payment from client

Cognizant

CRC (Cognizant Ramanijun Campus) Located in Ramanujan IT Park at Taramani

Executive Admin Support Aug’11 – Dec’13

Managed Building management system for 5 Buildings across 14.14 acres with 600 access control system, included ID Card processing and monitoring the function of the buildings and control of AC and power from this building management system with the help of 800 cameras

Delivered professional estates and facilities management function in respect of the identification, development and implementation of schemes for maintenance, refurbishment, alterations and new build

Managed the development and implementation of security policy, standards, and procedures to ensure improvement of the security posture, including, creation of risk mitigating methodology

Managed and trained the security team; coordinated response and incident management to address threats towards property’s assets and operations

Managed the closing of work request tickets raised by the employees to time basics

Took care of all admin related audits including external and internal audits

Managed and headed CTS MEPZ related outreach activities

Managed all day to day works like work permit and maintenance activities carried out at office

Actively participated in the Leadership Team for Strategic Business Planning, implementation, and client interaction

Maintained upkeep of office administrative facilities and ensured availability of daily miscellaneous requirements to provide harmonious work culture to employees

Led in the sourcing and procurement within the defined processes and management of all inputs to the successful delivery of schemes, including the appointment and management of supporting internal and external professional/technical services, ensuring the delivery of a seamless integrated product

Maintenance landscaping of 14.14 acres

Project Exposure: Client: PayPal

PayPal are the clients of world famous e-Bay and Covansys India Ltd, Chennai with a strength of approx 2500 employees, in turn, works for PayPal. Being Admin coordinator, responsible for HR activities

Deputy Manager - Administration Dec’06 – Jul’11

Took care of workspace for 2500 employees

Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests, and foreign delegates

Budgeting and cost control measures, monitoring employee Budget vice versa variance

Worked involved coordinating and facilitating the acquisition of goods and services. Duties included reviewing requests and authorizing the purchase of commonly used goods and services; and/or assisting higher level buyers in the preparation of bid invitations, the analysis of bids and the award of contracts

Managed facilities for video and audio conference meeting

Record maintenance for all asset tracking

Previous Experience

Covansys India Limited, Chennai, Admin Support Specialist / Facilities Management Officer Oct’95 - Nov’06

Sriram Credits (A BPL Agency), Chennai, Customer support Engineer Oct’94 - Sep’95

Gupta Travels & Tours (P) Ltd, Travel Executive Apr’94 - Sep’94

Additional Information

Date of Birth

11.05.1972

Languages

Interests

English, Tamil, Marathi, Hindi and Telugu

Music, movies, cricket, gym and working with youth groups

References

Notice Period

Salary Expected

Available upon request

1 Month

6L to 7L

Site Management & Administration Support

Budgeting &

MIS

Procurement and Supply Chain

Security Management

Travel and Fleet Management

Contact this candidate