Accounting Manager

GLADYS DEJESUS

E

nterprising, hard-working and technically skilled accounts payable specialist known for accuracy, attention to detail and timeliness in managing disbursement functions for diverse-industry employers. A/P career spans 19 years of experience in manufacturing, retail, higher education and other industries and has included accountability for the processing of up to 1500 invoices ($3M) per month. I have solid credentials (AS Degree in accounting) and proficiencies in generally accepted accounting practices (GAAP) as well as MS Office Suite, Excel, Lawson, Great Plains software, Oracle, Quick Books Design Manager, SAP, Opentext (VIM), Taxport 1099 software, Concur Expense Report Program.

Key Skills

Accounts Payable Processes & Management

Invoices/Expense Reports/Payment Transactions

Corporate Accounting & Bookkeeping

GAAP Standards & Government Regulations

Vendor Negotiations & Management

Three Way Invoice Matching

Records Organization & Management

Journal Entries & General Ledger

Teambuilding & Staff Supervision

Spreadsheets & Accounting Reports

Professional Experience

CUBIC – Orlando, FL

Accounts Payable Administrator, 2018 to 2020

Update Vendor maintenance file, reconcile vendor files with W-9

Responsible in processing Vendor’s 1099-Misc

Update Vendor maintenance ACH banking information as required upon approval

Process all Canadian invoices.

Enter Receipt of Invoice for inventory purchases into system

Reconcile variances between Purchase Order, Receiving information and Vendor Invoice

Notify Vendors of billing discrepancies and charge backs

Research vendor issues and respond in timely manner

Ensure that all documentation is maintained properly

Communicate with vendors, buyers and accounting as necessary

Process adjustments to inventory in accordance with management directives

Process vendor returns in system and communicate with vendors and warehouse

Reconcile vendors statements

Assist with special projects as needed

PLANET HOLLYWOOD – Orlando, FL

Accounts Payable Specialist, 2017 to 2018

Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness and conformance to reporting procedural standards

Apply bookkeeping and accounting principles to maintain accounts payable and finance records

Code and process new invoice into system

Reconcile financial statements and inquires

Complete pre-month and month-end processes, duties, exhibits and reports as assigned

Analyze accounts payable data and ad hoc reports as needed

Verify that all transactions comply with financial policies and procedures

Assist with special projects as needed

Process and post manual checks more than 18 locations

FARO TECHNOLOGIES – Lake Mary, FL

Accounts Payable Specialists, 2016 to 2017

Subcontractor Short Term – Vinali Agency

Performing full cycle accounts payables, prepare accruals, process concur expense reports, respond to vendor inquiries and reconcile assigned general ledger accounts, working within the limits of standard or accepted practices. Three way purchase orders match process. Enter invoices into accounting system. Process checks, ACH’s and wires for payment requisitions submitted by department managers. Monitor status of vendor accounts, review statements and prior balances to ensure billing accuracy. Assist with month end reporting, updating vendor maintenance files and W-9, contacting vendors

CONSULATE HEALTHCARE - Maitland, FL

Accounts Payable Coordinator, 2012 to 2016

For my employer, manage daily A/P processes; liaison 15 facilities; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations. Managed and maintained separate email accounts which all 15 facilities would forward scan invoices and/or requests to resolve various issues.

Key Results:

•Managed the accurate and timely processing of up to 1200/2000 invoices per month for large, multi-site organizations. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues.

•Facilitated "no-fault" internal and external audits as a result of sound recordkeeping and thorough documentation.

•Composed effective accounting and ad-hoc reports summarizing A/P data for supply chain, HR and other departments.

•Consistently maintained accuracy in calculating figures and amounts such as discounts, interest, commissions, proportions and percentages

WASTE PRO USA [waste management company] – Longwood, FL

Accounts Payable Specialist, 2008 to 2012

For my employer, manage daily A/P processes; supervised 28 A/P clerks; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations. Process monthly accruals for purchase orders none received on open items, process J/E in system.

Education

INTERAMEICAN UNIVERSITY – Bayamon, PR

A.S. Degree Business Administration/ Accounting, 1983

321-***-**** l ***********@*****.***

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