Executive Assistant

509-***-**** ********.***************@*****.*** https://www.linkedin.com/in/catherineclairewilliams PROFESSIONAL EXPERIENCE

PARTNERSHIPS AND DEVELOPMENT COORDINATOR

Team Rubicon, Los Angeles, CA, 2019 – 2020

• Built and maintained effective relationships with donors, staff, and volunteers to secure corporate donations for a veteran-focused disaster response non-profit.

• Managed busy calendar for partnerships team, ensuring Director of Partnerships was informed of upcoming prioritized commitments and responsibilities.

• Organized extensive travel arrangements and itineraries for special events.

• Prepared for and attended team meetings; took detailed notes and relayed back to key stakeholders in a timely fashion.

• Performed extensive research and created custom slide decks for potential partnership and donor opportunities.

• Liaised across internal departments to maximize efficient use of time and energy for senior management. EXECUTIVE ASSISTANT / SALES COORDINATOR

Readerlink Marketing Services, San Diego, CA, 2016 – 2018

• Delivered outstanding support to Senior Vice President, Director of Sales, and sales team, enabling the ability to secure sales from key customers such as Costco, Target, and Walmart.

• Directed sales department senior management calendar by streamlining meetings, setting appointments based on priority, and confirming there were no scheduling conflicts across multiple time zones.

• Utilized strong project management skills by proactively creating a cohesive tracking system that streamlined client meetings and helped better assess the impact of market trends. SALES COORDINATOR

FreedomVoice Systems, Encinitas, CA, 2015 – 2016

• Acted as the primary point of contact between VoIP technology sales department and over 400 partners and 55,000 customers nationwide and internationally.

• Handled special projects and planned events by negotiating event space prices, managing travel logistics and itineraries, catering, creating event schedules, and compiling event cost summaries and expense reports.

• Maintained detailed sales records and customer information in Salesforce, updating database regularly to maintain a high level of confidentiality and customer service. EXECUTIVE ASSISTANT / PARALEGAL

Law Office of David Barnier, San Diego, CA, 2013– 2015

• Structured CEO’s professional calendar, scheduled meetings and conference calls, tracked billable attorney hours, and facilitated communication needs for top-priority contacts.

• Drafted correspondence, edited and proof-read legal documents to support litigation processes and court proceedings. HOUSE MANAGER AND PERSONAL ASSISTANT

Unna and Joonas Lehtipuu, Espoo, Finland, 2011 – 2012

• Oversaw international business operation responsibilities and personal obligations, handling confidential matters with discretion and using sound judgment and common sense to resolve issues independently.

• Arranged domestic and international travel arrangements including scheduling flights, transportation, hotel accommodations, and planning activities.

• Provided multifaceted services including assisting with children, scheduling appointments, planning parties and dinners, errands and shopping for the home, and bill paying to provide clients with premium family time. TECHNICAL SKILLS

Microsoft PowerPoint, Excel, Word, Outlook; G-Suite applications (Calendar/Drive/Sheets/Docs); Salesforce.com; Microsoft CRM; Slack; Dropbox; Zoom; Concur; Adobe Acrobat; Asana; Social Media platforms. EDUCATION

Michigan State University, East Lansing, MI, 2010

• Bachelor of Arts – Humanities, Pre-Law; Concentrations: English and Sociology Dean’s List, Study Abroad – London, Pre-Law Society University of San Diego, San Diego, CA, 2013

• ABA Approved Paralegal Certificate, Concentration: Business Litigation CATHERINE CLAIRE WILLIAMS

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