Front Office Personal Assistant
Resume:
Cover Letter
(Liezel Pretorius)
DETERMINED, DETERMINED, DETERMINED!
The harder the challenge, the greater the reward
A bit about myself:
• I have a bubbly personality
• Super hard working
• Very punctual
• I love interacting with people
• Not afraid to take any risks
• I take initiative when it comes to butting heads with a “roadblock”
• Try to solve problems on my own before asking for assistance
• Always eager to learn new things
• Hate wasting time
• Well organized – bit of a neat freak
• Always get straight to the point
• Fun to be around with
• Do take the feelings of others into consideration
• Always respectful towards my co-workers
• Fast and accurate typing skills
I have gained a lot of experience along the way working in different types of work environments. Worked along a few exceedingly difficult people, very easy-going people and very shy people.
As a Personal Assistant I have found myself in all kinds of situations. Always ending up on top of my game. I am not a push over and can stand my ground with whomever I need to work with. The main reason of me assisting is because I like to be the right hand “man”. I like to take charge of someone else’s issues and be the second pair of eyes and ears - the one to turn to for loyalty and trust. Not afraid to get my hands dirty.
To add me to your payroll will be a huge benefit for not only you but your company. I am the “go to” girl not only in assisting the main members of the company but also anyone who needs a bit of help.
I do thank you for taking the time in reading my cover letter and reviewing my CV. Personal Information
Surname: Pretorius
Name: Liezel
Marital Status: Married
Dependents: 2
Girl and boy
Gender: Female
Date of Birth: 1986/11/01
Id Number: 861**********
Drivers license Code 8
Nationality: South African
Residential Address: 2 Croft Street
Minnebron
Brakpan
1549
Language: Afrikaans and English
Speak, read and write – Excellent
Health: Excellent
Contact Number: 082-**-**-***
Email address: ******************@*****.***
Available: Immediately
Salary required: R – Negotiable
Education
High School Attended: Afrikaans Hoërskool Germiston Highest standard past: Grade 12
Year past: 2004
Subjects: Afrikaans
English
Typing - 70wpm
Economics
Travel and Tourism
Biology
Working Experience
LAST EMPLOYMENT
Name of Company: Autotrak SA
Position: Branch Admin Assistant / Administrator
Duties:
• Answering phone – Reception
• Recon of credit card slips, invoices (purchase orders all correct) for office use
• Filing of staff documents, supplier invoices / statements
• Email correspondence with head office in Durban
• Assisting technicians with stock and job cards
• Stock ordering (tracking units for current installations)
• Stock take – Month end and weekly for storeroom and technician
• Allocating stock for technicians on stock module (inhouse program)
• Managing storeroom – goes in and out of the storeroom
• Booking accommodation for the technicians when working in different Province
• Allocate petty cash or company credit card for meals and or any other issues that may arouse
• In charge of fleet X15 vehicles – services, windscreen repair and replacement, claims regarding accidents, wrapping of new staff vehicles, assisting with when property is stolen – filling in claim forms, inspecting vehicles on a weekly basis for techs and staff, making sure brakes and tires are all good to go
• Consumable ordering
• Office groceries
• In charge of waybills - dispatching stock and or receiving stock from HO
• Ordering of office stationery
• Assisting with emails – forwarding to correct department
• Scanning and emailing for the KAS departments as well as for Sales
• Taking messages and making sure that they are received
• Always communicating with bookings department regarding when and where installations for the techs are scheduled for and following up if the work was processed in correct manner and if tech did a successful job
• In charge of private mileage for staff and technicians
• In charged of the cleaning lady
Period: 2 May 2018 – 29 February 2020
Reference: Jacques Bothma (Technical Manager)
Employment History:
Name of Company: POLYWELD Central
Position: Reception / Front office / Administrator Duties: Managing office -
• Switchboard operating
• Filling, scanning of documents regarding new clients
• Organizing boardroom for meetings making sure all is in order
• Email corresponding
• Scheduling appointments/meetings for MD
• Ordering of Stationary for office
• Petty cash for office – paying cleaning lady
• Data capture – invoices on Sage
• PAY DNA for site Manager, staff – Recon of all slips (statements)
• Assisting with organizing of company Christmas party, staff lunches
• Meeting and assisting walk in customers
• Proof reading of presentations
• Minutes of a meeting
Period: 29 August 2016 – January 2017
A new and exciting opportunity came up within the company for a Marketing Administrator. I was fortunate enough to receive the job offer and I took it. I am a go getter, non-stopper, hardworking lady who will not back down from a challenge. I take my job very seriously. I can work alone, or in a team. I am an excellent learner – like a sponge absorbing new information which I really like. I am creative (I hope) and really do love the marketing and organizing side of my job.
Position: Marketing Administrator
Duties:
• Organizing Events – Company Launch
Whiskey tasting event held on the 13th of July 2017
- Organized Guest list (60 people)
- Organized venue, drinks, menu
- Organized gifts
- Organized the invites – had to be hand delivered
- Organized UBER vouchers
- Organized the sound and equipment
- Organized the photos
- Organized company marketing material – banners, brochures, folders
- Organized all the nitty gritty for the event
Golf day
- Assisting on the day
- Organized beverages for the golfers
- Organized all the marketing material for the day – brochures, banners
- Organized all the nitty gritty – tying up the loose ends Duties:
• Ordering BC (Business Cards) for the staff
• Corporate wear - lounge shirts, golf shirts any clothing for the staff that we need
• Signage for office
• Vehicle wrapping for the staff members
• Truck wrapping for the company
• PPE clothing for staff on site – making sure they have correct clothing
• Any admin related work that needs to be done – following up, meeting my deadline dates
• Budget preparation for events
• Typing of company profile
• Budget Spreadsheets
• Travel arrangements for MD
• Arranging accommodation
• Research for MD
• Organizing events, assisting in organizing as well
• Assisting in managing FB, Linked In, updating company website
• In charged of client presents for December before closing Period: January 2017 – 4 October 2017
Reason for leaving: Retrenched
Reference: David John McCullough (Financial Director) 078-***-****
Jonathan Isherwood (Managing Director)
Employment History:
Name of Company: Ribton Turner Recruitment (RTR Recruitment) Position: Personal Assistant
Front office / administration
Duties: Front office / reception / administration
• Switchboard operating
• Office groceries
• Managing front office
Duties PERSONAL ASSISTANT TO MANAGER
• Typing of memo’s, letters and power point presentations
• Diary management
• Always screening her calls
• Telephone management
• Updating social media platforms
• Had to be a problem solver, type fast and be a fast learner
• Uploading assignments to website for the owner
• Running private and work-related errands
• Scheduling appointments with candidates, typing of their CV’s before meeting
• Managing office – answering the phone, diary scheduling, screening of phone calls, faxing, scanning
• Travel arrangements
• Booking of accommodation
• Minutes of meeting
• Typing and compiling of reports
• Conducting research on behalf of MD
• Had to be on 24hour standby
Period: January 2016 – June 2016
Reason for leaving: Resigned – moved back to Johannesburg Reference: Dr. Lynn Ribton-Turner (Lost contact)
Employment
Name of Company: Pro Truck Crane and Hydraulics Ballito Position: Admin / Front office
Duties:
• Filling invoices, statements and quotes
• Faxing
• Typing of invoices
• Typing of quotes
• Typing of statements
• Office admin
Period: January 2009 - December 2015
Reason for leaving: Relocated back to JHB
Employment
Name of Company: Job Creations
Position: Reception / Wage Clerk
Duties:
• Switchboard Operator
• Filling
• Faxing
• Typing of letters
• Phoning of clients
• Front desk- helping customers
• VIP – Payroll (Wages)
• Input of people’s hours worked (wages input)
• Receiving of Timesheets
• Printing of pay slips
• Printing of IRP5’s
• Handling of cheques
• Handling of all VIP related work
• Prepare UIF forms for terminated employees
Period: 12 February 2007 - 29 February 2008
Reason for leaving: Resigned
Reference: Nita Oberholzer – 011-***-****/5/6
Employment
Company Name: VC Simmons Accountant
(Sunward Park)
Position: Reception
Duties:
• Phoning clients
• Switchboard Operator
• Opening and sorting of mail
• Faxing of letters
• Typing of letters
• Making copies of Contracts
• Front desk- helping of clients and customers
• Filling
• Typing of balance sheets for the client
Period: March 2006 – April 2006
Reason for leaving: Temp assignment
Reference: Vivian Simmons (Company moved)
Computer Experience
• Microsoft Word
• Excel
• Outlook
• Internet
• Power Point
• VIP payroll
• ERP AUTOTRAK inhouse package
• STOCK MODULE AUTOTRAK inhouse package
• Bookings AUTOTRAK inhouse package
• CRM AUTOTRAK inhouse package
• Linked In
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