Sales Office
Resume:
United Arab Emirates
Immediately Available: Secretary Roles/Admin Assistant/Project Control/Coordinator/ Receptionist/ Document Controller
Dedicated and highly-equipped professional with 12 years solid experience in performing variety of Administrative and Coordination jobs in an Oil & Gas, Real Estate and Construction Industry. Experienced dealing with customers/clients. Strongly focused with the ability to complete tasks accurately in a fast-paced environment with conflicting deadlines. Cooperative team player with positive attitude.
Able to converse confidently with top Management and collaborate with various departments.
BEHAVORIAL
S K I L L S
Efficiency & Professionalism
Customer Service
Detail-Oriented
Flexibility & Adaptability
Perseverance
Reporting & Documentation
Organization & Prioritization
Dedication towards work
Verbal and written communication
organizational abilities Multi-tasking
strength. Multimedia understanding
Knowledgeable about (Technology)
Instructional support record-keeping
testing administration.
TECHNICAL SKILLS
ERP (SAP ECC6)
Microsoft Office
Basic Trouble Shooting
W O R K E X P E R I E N C E
SECRETARY / PROJECT CONTROL COORDINATOR /
DOCUMENT CONTROLLER
IMCC Investment LLC / Sep 2018 - May 2020 / Mussafah, Abu Dhabi V P YA R D O P E R AT I O N - S E C R E TA R Y
- Provide full secretarial and admin support to the yard operation team.
- Answering calls and direct phone calls.
- Organize/arranging set schedules meetings and appointments and post in the calendar.
- Assist in the preparation of regularly scheduled reports of top management weekly and monthly meetings.
- Maintaining filing and documentation for proper recording and tracking of Yard related documents (both electronic and hard copies)
- Coordination, Support & Liaison of daily site activities with Yard Team.
- Clerical duties such as email correspondence, yard document preparation and presentation.
- Take minutes of meeting and distribute to concerned departments as required
- Order and arranging office supplies.
- Assisting Yard Team in their daily jobs and schedules.
- Arranging and organizing meeting schedules for the Yard team.
- Perform data entry, recording and printing of files.
- Distribution of documents needed to the team and concerned departments.
- Coordinate with various departments for Yard requirement as needed.
- Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, meetings rooms and travel. EDUCATION
B A C H E L O R O F S C I E N C E
North West Samar State University
/ Philippines 2004
• BS in Information Management
COURSES
D O C U M E N T C O N T R O L
M A N A G E M E N T
Filipino Learning Organization (FLO)
Mar 2019 - May 2019
F I R S T A I D T R A I N I N G
OHSEC International Consultancies
Sep 2017 - Nov 2017
I N T E G R AT E D M A
NAG E M E N T S Y S T E
M I N T E R N A L A U D I
T O R
OHSEC International Consultancies Nov
2016 - Dec 2016
REFERENCE
Joel Joaquin Maniago
HR - Head Recruitment & Talent
IMCC Investment LLC
******@*****.***
Asir Marian
Head – Project Control Dept.
IMCC Investment LLC
**************@****.**
RELIEVER as EXECUTIVE SECRETARY to CEO
-Managing and organizing daily calendar meeting.
-Coordinating and arranging appointments of the Managing Director to his direct reports and follow up on status of assigned tasks.
-Perform variety of executive tasks that maybe highly confidential and sensitive.
-Make travel arrangements for the Top management team as required - Keeping records and filling of documents.
-Coordination with concerned departments for the preparation and releasing of Job Award Memorandum.
-Hotel booking/reservation for our client’s management team
-Inform Managing Director / CEO on important issues as necessary
-Answer and screen telephone call.
PROJECT CONTROL COORDINATOR
-Monitoring of Project Budget & reporting to Project Controls Manager
- Project and Site Sundry Expenditure & Cost Controlling
- Complete liaison with Project Management, Project Engineers and other various departments.
-Co-ordination & Liaison daily site activities with Project Engineers and support to the Project Manager.
-Monitoring & controlling of Man-hours and cost booking / reporting alerts to the concerned.
-Liaison for Invoicing of Variation and Change Orders.
-Monitoring additional or extra work & reporting to PMT and preparation of additional work reports & support documents for Claim & Invoicing.
-Preparation Purchase requisition for all services, galvanizing, painting, scaffolding,
& hiring of equipment, etc.
-Coordinating with clients and sub-contractors.
-Maintains and organized, including the project/client offices.
-Promotes job site safety, encourages safe work practices.
-Responsible for the timely, accurate and efficient preparation and management of documents.
-Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. DOCUMENT CONTROLLER
-Copy, scan and store documents.
-Check for accuracy and edit files, like contracts
-Review and update technical documents (e.g. manuals and workflows)
-Distribute project-related copies to internal teams
-File documents in physical and digital records
-Create templates for future use
-Retrieve files as requested by employees and clients
-Manage the flow of documentation within the organization
-Maintain confidentiality around sensitive information and terms of agreement
-Prepare reports on projects as needed.
RECEPTIONIST CUM SECRETARY
City Star Investment LLC (Real State) / Nov 2013 - Sep 2018 / Abu Dhabi City
-Received and greeted clients politely, leaving a positive impression of the firm in their minds.
-Handling inquiries and complaints of all unit owners and tenants
-Providing information to inquiries
-Ensures consistency of rent collection
- Ensures rules and regulations inside the building is strictly implemented.
-Ensures consistency rent collection.
-Monitoring and maintaining office supplies and equipment.
-Promoting and advertising available units for Rent.
-Periodic inspection of properties and reporting on conditions
-Coordinating with maintenance and repairs team.
-Have frequent contacts with main office where the documents involved in the transactions are coursed to.
ADMIN ASSISTANT
Kumyang Electric Co. Ltd. / Mar 2012 - Mar 2013 / Mussafah, Abu Dhabi
-Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
-Greet visitors and determine whether they should be given access to specific individuals.
-Prepare responses to correspondence containing routine inquiries.
-Responsible in Mobilization/Demobilization of Manpower.
-In-charge in preparation of monthly salaries and MOL submission.
-Responsible in booking for purposes of vacation, end of contract of employees & etc.
-Organized good filling system for easy traceability of all documents. SALES COORDINATOR / DATA ENCODER / CREDIT
COLLECTION COORDINATOR
WS Pacific Publications Inc. / Feb 2007 - Feb 2012 / Manila, Philippines
-Compute available credit line before processing sales order.
-Reconciles accounts that are for closure, and inactive BCO’s.
-Follow-up an account that are due and collectible.
- Payment arrangements & setups with both internal and external clients.
- Monitors outstanding balances, ensuring that the collection processing implemented timely, including sending past due notices, collection notices, etc.
-Maintains clear communication with the team throughout the collections with goal of minimizing future debt and collection outstanding.
-In charge the encoding of daily sales transactions, BF sales transactions, OTO sales transactions, ROD consignments, house accounts and CN monthly reports for head office.
-Encoding Dealer’s request. - Checking/ monitoring of all yellow copies of delivery receipt in chronological order by month
-In charge the encoding of daily sales transactions, BF sales transactions, OTO sales transactions, ROD consignments, house accounts and CN monthly reports for head office.
-In charge the printing of all encoded transactions in the Magellan program to the delivery receipts.
-Responsible for the filling of all delivery receipts duly received by the customer.
Contact this candidate