Purchase supervisor

MOHAMMED SHAHUL HAMEED

Procurement Officer/Invoice Control

Villa no: 10, Street no: 14, Al Rayyan, Doha-Qatar

Mobile: +974-********, +91-894******* email: *********@*****.***, (imo, and whatsapp-009**-********)

Summary

Achievement oriented Purchaser with more than 12 years’ experience in Middle East, Review and Execution of EPC Projects.

Involved in diversified projects such as Industrial, Infrastructure, Commercial, Health care, Hotels and Residential. Govt Schools, Luxury villas.

Demonstrated competencies in Design & Review, Quotations, Comparison sheet, and Bid summary, LPOs, PRs, Service POs, & Project Supervision & Monitoring.

Acknowledged ability in maintaining perfect coordination with all involved Vendors, Approved suppliers, Consultants, Clients, Contractors to ensure bottleneck free project implementation. Proven strengths in optimizing manpower, machine & material resources to achieve desired operational efficiency with given budget and schedule.

Effective team player, having picked up valuable nuggets of knowledge with good communication, analytical and troubleshooting skills. Proven ability to work accurately and prioritize, coordinate & consolidate tasks; resilient with high level of personal integrity & energy and ability to perform in high pressure environments with tight deadlines.

Key Skills

SAP Execution

Local Purchase Orders

Service Purchase Orders

Cash Purchase Order

Overseas Purchase Orders

Cash Purchase Report

Monthly Reconciliation

Administration

Documentation

Inventory Coordination

Material Inspection and Auditing

Invoice Control

Payment monitoring

LC Documents/ Agreements

Professional Experience

Procurement Officer 2016 to present

JPAC-JV-J&P-Qatar Foundation Stadium Projects –On going

Create, review, and submit monthly invoices

Oversee monthly invoicing process, including providing quality assurance, quality control, and customer service; ensure that deadlines are met and tasks are completed.

Train and assist project management unit (PMU) with monthly invoice review

Oversee the electronic backup process monthly

Oversee monthly electronic invoice submission

Interpret and clarify policies and procedures related to invoicing

Review, analyze, and resolve errors in invoices and other materials to ensure compliance with all necessary regulations

Review final invoices before the chief financial officer’s signature.

Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with the project contracts.

Set up new projects in project controller for billing.

Set up new contract budgets and modifications in Solomon

Monitor contract budgets and obligated amounts; follow up with PMU

Review project contracts for rate changes/compliance

Set up and maintain fixed daily rates; follow up with PMU Implementing purchasing policies, systems & procedures in accordance with Company standards.

Prepare and issue (LPO) Local Purchase Order, (CPO) Cash Purchase Order and (FPO) Foreign Purchase Order using “SAP” system.

Expertise and knowledgeable in the program of “SAP” system.

Follow up with the suppliers & ensure the delivery of the goods are on time and completed.

Evaluated invoices, voucher and delivery note to ensure in accordance to Purchase Agreement against with delivered materials.

Maintain and ensure delivery performance of suppliers meet the project delivery schedule.

Keep and maintain all data records of all the suppliers, their products & price list.

Analyse discrepancies, backlog and take appropriate action to maintain smooth connection with the suppliers.

Monitor and ensure suppliers payments are done on time and credit note if required.

Developed, implemented the procurement strategies in order to meet cost savings targets.

Maintain the good and effective relationship with the suppliers to achieve procurements goals and target.

Initiate meeting and continuous coordination with the warehouse department for all discrepancies and other issues and make improvements and preventive plans.

Maintain the loyalty and determination towards works and to continuous improvement for procurement strategies.

Prepare weekly and monthly reports and coordinate with all department concern.

Direct reported with the Procurement Manager and maintain the smooth relationship for all given task.

To review the purchase requisition as per requested materials finalize the reporting manager.

Receive the quotations and check for compliance with the project requirements.

Prepare the quotations and make comparison statement and forward to the procurement manager and getting the final approval.

Prepare the all related purchase order using SAP program. All the database using sap network thru superior’s knowledge.

Support department and line manager in the procurement of general items, obtaining supplier documents and logistics.

Create item codes in the application system and maintain the item master file.

Prepare preliminary comparison statement of quotations, highlighting deviations from the project requirements including the delivery period /programme of works.

Attend negotiation meetings with the line manager, follow up and obtain revised quotations and clarifications from the vendors as required and coordinate with finance department and the vendor for opening the letter of credit.

If any float enquiries to the vendors attaching the material specification/quantities.

Compare and Evaluate offers from suppliers negotiate contract terms of agreement and pricing Track orders and ensure timely delivery

Review quality of purchased products enter order retails (e.g. vendors, quantities, prices) in to SAP Program databases.

Maintained updated records of purchased products, delivery information and invoices. Prepare reports on purchases including cost analyses. Monitor stock levels and place orders as needed. Coordinate with warehouse staff to ensure proper storage

Attend trade shows and exhibition to stay up-to-date with industry trends.

Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project, Client and Suppliers.

Scanning of documentation and liaising with external suppliers.

Archiving, retrieval and storage of documentation adhering to company standards and policies.

Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.

Prepare the local Purchase orders and final approval from the line manager

Perform, coordinate and execute purchasing and established purchasing policies and procedures to ensure purchasing activities are executed in the SAP logon 740. Version – (EHP 7 FOR SAP ERP 6.0)

Execute the procurement requests with in specified time frame upon completion of all documents required.

Identify the items, specs and seek approval from concerned managers.

To follow up the suppliers payment terms credit basis, CDC, cash according to avoid the interrupting progress and delay of supply.

Receive and submit the invoice with the required documents to the finance dept.

Maintain proper filing system for each operation.

Prepare and update the list of all suppliers and projects.

Projects Handled:

1.JPAC-JV- QATAR FOUNDATION STADIUM PROJETS, Qatar.

(Project- 4.6 Billion Qatari riyal)

Procurement Officer (2016 – Present)

2.ITCC-SASCO GROUP, Ashghal School Projects, Qatar.

(Project- 296 Million Qatari riyal)

Procurement officer (2012 JULY – 2016 MARCH)

3.BONGKYUNG CONSTRUCTION COMPANY – New Deportee Terminal –KAIA Project

(Project- 586 Million Saudi riyal)

Purchaser - (2009 JAN – 2011 JAN)

4.AL JABOR ENERGY SERVICES – Infrastructure Projects, Abu Dhabi –UAE

(Project- 386 Million AED)

Procurement Assistant – (2006 SEP-2009 APRIL)

Administrative Assistant. June 2004 to June 2006

Hindustan Engineering services, NPCIL, Kudangulam, India

Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project, Client and Suppliers.

Scanning of documentation and liaising with external suppliers.

Archiving, retrieval and storage of documentation adhering to company standards and policies.

Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.

All information created, reviewed and published aligns with classification scheme and company retention and disposal guidelines.

Assisting Team Lead with quality checks and audits of document base, identifying and correcting any anomalies.

Document administration: for example permissions and security settings, new projects, user accounts, templates etc.

Assist in maintaining and updating the Share point Site and Business Management System

Education

B.E, Computer Science Engineering - May 2004

MS University, Tirunelveli - Tamil Nadu, India

Diploma in Computer Technology - June 2000

Technical Board, Tamil Board

Soft Skills

SAP, MS Office (Word, Excel, and Power Point), Primavera Data base Management.

IOSH, OSHA

SAP VERSION – EHP 7 FOR SAP ERP 6.0

Personal Details

Date of Birth : 04th May 1980

Languages Known : English, Hindi, Arabic, and Tamil & Malayalam.

Passport Number : M6025540, Issued from Qatar, Valid thru JUNE’2025

Permanent Address : 7/95, South Street, Madhavalayam P.O, Tamil nadu, India-629852

Visa Status : Residential- Transferrable (NOC Available)

Reason for Leaving Current

Employee : Personal

Declaration

I hereby declare that all the information and facts stated above are true and correct to the best of my knowledge and belief and I will take the entire responsibility if any discrepancy is found.

Date: Hameed M.S

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