Employee Office
Resume:
YOLANDA M. MOLINA
***** ******* ****** *******, ** 94603
Phone: 510-***-**** Email: *********@*****.*** PAYROLL MANAGEMENT & ADMINISTRATION
Analytical and solutions-driven management strategist with expertise in areas including international/multi-state payroll management/administration, tax reporting, benefits/records administration, and payroll systems maintenance. Adept in leading all aspects of payroll and related activities for multiple national/international locations, while directing the activities of payroll teams and respective staff members and developing controls necessary to accomplish all payroll processing objectives. Experienced in coordinating efforts between payroll, human resources, finance and other departments to ensure proper flow and maintenance of staff data.
• Payroll Management
• HR Support Administration
• Benefits Administration
• US & International Payroll
• Month-End Reconciliation
• Accounts Payable/Journal Entry
• Worker’s Compensation
• Process Improvement
• Reporting & Analysis
• Vendor Payments
• Process Development
• Staff/Team Management
Software: Microsoft Office, PeopleSoft Payroll, SAP, HRIS, Workday, ADP; Workforcenow, Payforce and EZ Labor Professional Experience
Juul Labs San Francisco, CA 2018 - 5/2020
INTERNATIONAL PAYROLL ANALYST (6/2019-5/2020)
Managed the review and processing of semi-monthly payroll for 220 + employees at two Canada-based entities using Workday and Payworks, to include processing LOA (paid, unpaid and top-up), RRSP, employee deductions, employer match contributions and car allowance with a gross-up.
• Processed Record of Employment reporting to Canada Service per terminated staff and processed Worker’s Compensation per province with payment and quarterly reporting.
• Collaborated with benefits management on open enrollment and implementation of RRSP and transportation allowance; led year-end processing of T4’s and T2200, researched staff inquires and forecasted monthly payroll. PAYROLL ADMINISTRATOR (2017-6/2019)
Prepared and processed semi-monthly payroll for 130 employees in Canada, assisted with US semi-monthly payroll processed, set up new hires for Canada and US payroll, prepared semi-monthly payroll funding requests, and prepared year-end annual statements for Canada. Processed monthly employee benefits and supported accounting team with monthly/quarterly reporting.
• Devised and implemented processes and procedures to improve payroll, and prepared/processed terminated staff Record of Employment reporting to agency.
Qualys Inc.
INTL. PAYROLL ADMIN Foster City, CA 2017 - 2018
Managed all aspects of payroll processes with local payroll partners and third-party providers, to include processing semi- monthly and monthly payroll for 26 countries and different time zones using the ADP Streamline platform. Prepared semi- monthly and monthly payrolls for gross to net calculations, reviewed for accuracy and examined reports for reconciliation.
• Handled the review and analysis of stock compensation reporting for international entities.
• Responded to employee queries and liaise with local partners in resolving payroll and tax discrepancies.
• Partner in setting up GL mappings and address queries to help reconcile payroll to GL entries; perform monthly/quarterly controls for SOX compliance; set up payroll in new countries. Tavistock Restaurants Emeryville, CA 2013 - 2014
PAYROLL SPECIALIST
Led the preparation, processing and administration of weekly payroll for 1000 + employees in 23 restaurants located throughout 5 states. Reconciled payroll with time/attendance entries against ADP register.
• Researched and responded to staff inquires and adjustments, processed manual check requests, processed/entered garnishments into ADP, and entered new hires/processed termination requests. Yolanda Molina Page 2 of 3
• Assisted HR with entering Visa employees and H-1B forms into the database system. Walmart Global eCommerce San Bruno, CA 2011 - 2013 PAYROLL ADMINISTRATOR
Coordinated and processed bi-weekly payroll for 1,400 + employees in multiple states. Prepared and processed check requests for retro pay, paid time-off, and terminations. Reconciled bi-weekly payroll, verified/edited all time punches to time records, and ensured compliance with company policies/procedures and federal, state and local laws pertaining to payroll.
• Partnered with home office on payroll adjustments and check requests; distributed payroll checks and W-2’s.
• Set-up new hires with a paid time-off and expense account; participated in implementing new payroll software. Peerless Coffee & Tea Oakland, CA 2007 - 2010
PAYROLL COORDINATOR/BENEFITS ADMINISTRATOR
Managed and directed bi-weekly payroll for 100+ salaried, hourly and union employees, oversaw the correction and administration of all pay discrepancies and payroll inquiries, and prepared and entered payroll vouchers and adjustments, including all court appointed garnishments and bonuses.
• Served as a liaison between employees and benefit providers; developed/administered benefit programs.
• Successfully mediated/negotiated solutions to problems between employees and benefit providers.
• Maintained up-to-date information on benefit trends and changes in the law, as well as facilitating open enrollment including the changing and termination of employee benefit plans.
• Facilitated all Worker’s Compensation reporting and processed employment verifications; maintained employee PTO balance and reported to department managers; served as an accounts payable back-up.
• Generated quarterly AOP (Annual Operating Plan) spread-sheet for executive management. H&R Block (District Office) Oakland, CA 2010
CLIENT TAX REPRESENTATIVE
Consulted with clients of varying age and economic standing in the preparation and submittal of tax information. Sealy Mattress Company Richmond, CA 1999 - 2007
PAYROLL COORDINATOR
Managed the weekly payroll processing of over 250 employees on multiple shifts. Created and generated weekly/monthly payroll and general ledger reports for finance department, to include including year-end processing. Drove compliance with Sarbanes Oxley policies and auditing. Processed all documentation for new incoming and exiting union employees.
• Ensured compliance with all regulatory agencies; maintained confidentiality of all payroll information.
• Calculated and disbursed check requests for weekly court appointed garnishments, as well as monthly health and pension contributions.
• Led the testing of multiple payroll software systems then developed and implemented an internal payroll system in the existing program.
Contractual Experience
PAYROLL MANAGER LiveOps, Redwood City, CA 2016 - 2017 Prepared and processed a semi-monthly payroll for three companies in US and Canada, and international payroll for three companies in New Zealand, UK and Australia.
• Completed month-end GL reconciliation and journal entries; set-up states for UI reporting; processed semi- monthly vendor payments and reconciled payroll.
PAYROLL SPECIALIST Lawrence Berkeley National Lab, Emeryville, CA 2015 - 2016 Prepared and processed in-house union/non-union bi-weekly payroll for 400 + employees, while ensuring to audit and reconcile prior to processing. Created off-cycle check requests and process monthly vendor requests for payment. Input and audited employee’s monthly benefit adjustments.
PAYROLL MANGER Turn Inc., Redwood City, CA 2015 - 2015 Managed and led the preparation and processing of semi-monthly payroll for 300 + employees; exempt, non- exempt, fulltime and part-time in multiple states. Audited and reconciled both payroll and master control files.
• Prepared and processed termination requests, conducted month-end journal entries, audited/reconciled semi- monthly benefits, and handled Worker’s Compensation filings.
• Prepared and processed W-2 amendments with ADP and federal and government agencies. Yolanda Molina Page 3 of 3
PAYROLL ADMINISTRATOR Oakland Housing Authority, Oakland, CA 2014 - 2015 Led the preparation and processing of weekly payroll for 15 + employees with multiple union agencies. Reconciled employees benefit accruals per pay period and created manual checks for monthly benefit payments.
• Entered garnishments into ADP, researched and responded to all inquiries and adjustments, distributed payroll checks, and audited ADP Master Control YTD earnings and memo codes prior to W-2 process.
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