Manager Personal Assistant

Jacqualine Mofeed Yagoub Girgis

Office Manager & Human Resources Manager &

CEO Executive Personal assistant

Cell phone: +965-********

E-mail: *********@******.*** or *****.****@*****.*** Key Qualifications

Excellent in HR Development, integration of the HR strategy, strategic workforce planning, HR Audit/HR reviews leadership and management systems, HR scorecard and controlling, talent and performance management, compensation management and benchmarking.

Strong interpersonal and analytical skills, with excellent experience at office management and administrative works, Report Writing and analysis. Adept at translation from English to Arabic and vice versa. Management skills such as managing budgets, events, payments, staff Overtimes, human resource works.

Have excellent experience at Kuwait working laws, payroll, conducting interviews, analysis, Microsoft office programs, translation and financial works. Reporting and data analysis, facts figures works and develop analysis and reporting capabilities.

Proven record providing excellent level of executive support to leaders and staff within several fields Companies across a verity of industries from general trading, consulting engineering companies, banks and comprehensive development institutions.

Have a good experience in marketing, banking card operations works, reconciliations and quality assurance reports.

Excellent in developing maintaining detailed administrative and procedural processes that reduce redundancy, Improve accuracy and efficiency, and achieve organizational objectives.

Proficient in MS office suit, Outlook, Oracle, cash Syst., Net surface, scan, iPhone, iPad, blackberry, MAC.

Familiar with all systems, have excellent experience in communications and Strong problem solving and critical thinking skills. Professional experience

Human Resources and Admin manager at ''VERENA GT& CC. ‘‘From March 2019 until now;

o Guiding and managing the overall provision of Human Resources services, policies, and programs for the whole company staff and Creating staff KPI’s.

o Maintain and prepare monthly corporate financial report, monthly corporate collections report, annual budget report and delivering daily inventory reports, handling confidential information. o Oversee the performance of other required staff & report it quarterly comparing with achieved targets.

o Manage and set the required events for the company. o Manage templates and updating statics to measure and control inventory flow for stores.

o Coordinate with retail team the percent-based buying plans for online website.

o Manage office activities and operations to secure efficiency and compliance to company policies Develop and maintain the reports required to support the online internal & external trade management. o Hold petty cash, daily expenses and prepare weekly, monthly and quarterly financial reports.

o Format information for internal and external communication – memos, emails, presentations, reports.

o Managing information flow in a timely and accurate manner. o Managing executives’ calendars and set up meetings & schedules. o Assist the sales director and teams with a variety of administration duties including power points presentations, budgeting, and general office management functions.

o Coordinate activities including marketing, training programs schedules, and instructors.

Office Manager and personal assistant at Boubyan Bank From March 2014 to February 2019::

Worked in Boubyan Bank of Kuwait as an Office Manager for banking operations group General Manager and personal assistant;

• Prepare a group of sensitive monthly reports for the MEC & Central bank of Kuwait;

1. Holding IT projects management and follow up with the updates. 2. MIS report for banking operations group

3. MIS report for credit -CCOD’’.

4. MEC open audit points monthly report.

5. BOG losses events monthly report.

6. -Employees access bi-annual report, all to be sent to the Vice Chairman

& chief executive officer.

7. Planned leaves for operations group staff.

8. -Monthly incentives financial staff report.

9. Monthly performance & achievements staff report. 10. Monthly overtimes staff report.

• Translate all CBK letters & instructions and all circulars to GM & operations group from Arabic to English and vice versa.

• Hold and manage the petty cash account for the whole operations group, and purchase requirements and reporting all the expenses done with budget reports.

• Fulfill and prepare ORACLE reports for (finance, HR and General services department) related to banking operations group.

• Manage and arrange the required events for the whole department whither internal or external events.

• Pass the proper training programs to the staff, organizing with the available budget and getting offers from the required institutions.

• Contributes in providing direction for the department, setting and communicating objectives, which meet business requirements, and managing performance to ensure that targets are met.

• Handle and manage staff residents and new hiring contracts foe BOG, beside manger’s tickets and all required works needed for HR management.

• Generates and escalates periodic and requested reports ensuring accuracy and timely delivery.

• Prepare the required presentations and power points requested for meetings.

• Maintains updated knowledge of rules, regulations and standards in the field and related matters of interest to the department

• Help other departments in charge back works, quality assurance, database, cards department and reconciliations reports.

• Perform all administration works; organize schedules and meetings for the GM. and screening guests.

Office Manager & Administrator from March 2011 to February 2014 in Louis Berger co., A French company for consulting engineering works,

• Managed all Human resources work including; payroll, leaves, Maintained allowances deposit, staff accommodations and conducting interviews.

• Approve expenses requests received from projects managers at projects sites.

• Managed Petty cash account.

• Perform all account and financial works via CASH.SYST system.

• Prepare the monthly achievements and projects updates report for nine structural and civil projects, all to be sent to the main office in Paris.

• Translate the required documents and reports from Arabic to English and vice versa.

• Prepare guests accommodations & flight tickets, also searching and got the proper quotations for buying the needful to the whole company branches in Kuwait.

Executive assistant to the GM at Arab Contractors /Kuwait from April 2009 to February 2011;

• Perform all the administrative works, and prepare the monthly reports required for the projects status and updates.

• HR works for the residents of the required staff, the renewal and documents required for the same procedures.

• Do documents controller PC system works with the required updates and uploads... and update all events (internal & external) prepared all the required for the completion of the same as per required.

• Maintain mails and meetings schedules and air tickets Project manager at BLACD from April 2007 to December 2008;

Worked as project manager in “BLACD” association. (Better Life Association for Comprehensive Development) for FGM project.

Manage project requirements and updates.

Arrange the required lectures to help and achieve targets.

Deals with lecturers to deliver the right information to targeted people for better results.

Volunteer during College study from January 2006 to February 2007:

As Translator of required texts at EMT translation office in Egypt.

Translating the required documents and reports, certificates and Governmental Declarations and permissions from Arabic to English and vice versa

Educational background

Bachelor degree from Faculty of Arts English at 2006. English Literatures Courses and Trainings:-

Solving problems -IBS August 2017.

Influential Business Communication on Aug/2016 at GUST University.

Advanced Microsoft excel 2013 on June/2016 at INFO Center.

Cards management in Islamic banks-in IBS/2015.

Office Accounting on (CASHSYST) -Louis Berger 2012

English Conversation course on March/2008 in Al-Salam center / Egypt.

ICDL course on May/2008 at Computer Academy / Egypt.

Report writing on Jan/2007 at BLACD Academy / Egypt.

How to Work in Team on April/2007 at BLACD Academy/Egypt. o Languages

Fluent in translations from Arabic to English & vice versa. Fluent in writing and spoken Arabic and English.

o Computer Skills :-

Clever in working on Oracle system and any other systems Microsoft office: Microsoft word, Excel, PowerPoint Excellent in surfing the net. Familiar with all PC systems and self-learning.

o Other Skills.

• Management skills, Social and able to communicate with others, Dynamic, cooperative, able to work among team with full harmony Good Interpersonal Skills.

• I have more than 10 years of experience at Kuwait in Human Resources management and administration management in a reputable companies and associations.

• Have excellent experience in Kuwait working law, guiding and managing the overall provision of Human Resources services, policies, and programs for the whole company staff and Creating staff KPI’s.

• Excellent in HR Development, integration of the HR strategy, strategic workforce planning, HR Audit/HR reviews leadership and management systems, HR scorecard and controlling, talent and performance management, compensation management and benchmarking. o Personal Data:

Date of Birth: 2/7/1985

Nationality: Egyptian

Marital Status: Married.

Gender: Female.

Have a car and driving license

Tel. Number: +965-******** or +965-********

E-Mail: *********@******.*** or *****.****@*****.*** Place of Residence: Kuwait

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