Office Accounting, administration, stock controller

CURRICULUM VITAE

OF

GCINA SIPHESIHLE KUBEKA

PERSONAL DETAILS

Gender : Male

Date of Birth : 26 May 1993

Identity number : 930-***-**** 082

Cell Number : 071-***-****

Email Address : ******.******@*****.***

Residential Address : C3972 section 3

Madadeni

2951

Nationality : South African

Home language : IsiZulu

Other languages : English

Driver’s License : Code 10/C1 (PrDP)

Marital status : Single

Next Of Kin : Mr SA Kubeka (Brother)

Cell Number : 078-***-****

PERSONAL PROFILE

I’m an enthusiastic, self-motivated, dedicated and hard working Person, offering more than 6 years of solide working experience in Administration Field. I have experience in working with Clients, Supply-Chain Management, Assets, Budget, Inventory, Stock control, Data Capturing and also very good with Calculations. I also have Computer Skills which includes MS Word, Ms Excel, MS Powerpoint & Ms Outlook/ Email, Internet, Pastel Accounting System (Pastel Payroll and Pastel Partner). All of This Is based on the Fondations of a National Diploma in Financial Management.

TERTIARY EDUCATION QUALIFICATIONS

Institution : Majuba T.V.E.T College

Qualification : National Diploma

Course : Financial Management

Year : 2015

Subject Passed : Financial Accounting - N4*, N5* & N6* Entrepreneurship and Business Management - N4

Management Communication - N4

Computerized Financial Systems / Pastel - N4, N5 & N6 Cost and Management Accounting - N5 &N6

Mercantile Law - N4*

Income Tax (N6)

Note: * Indicates Distinction

OTHER TRAININGS

Institution : Majuba T.V.E.T College

Qualification : Certificate

Course : Business and Environmental Awareness

Year : 2011

EDUCATIONAL QUALIFICATION

School Attended : Sekusile High School

Highest Grade Passed : Grade 12

Year completed : 2010

Subject Passed : IsiZulu

English

Mathematics

Life Orientation

Accounting

Business Studies

Economics

WORK EXPERIENCE – 6 Years 7 Months

Company : Majuba TVET College (1year 9Months)

Duration : 01 October 2018 Till to Date

Department : Corporate Administration

Position : Admin Clerk

Contact : 034-***-****

Duties

General Admin Duties

Doing Reprographics duties (Photocopies, Scanning Documents, Binding Documents, Email Scanned Documents, Faxing Documents, Take Meter reading on photocopying Machines)

Filling & Archiving

Answering Telephone’s

Data Capturing

Planning and Organizing Meetings

Take/ type minutes and agendas for meetings

Inventory and Stock

Issuing of inventory and Refreshments

Updating Inventory and Refreshments Register

Doing Inventory Stock Take

Sending of Quote to Suppliers

Placing Orders to Suppliers

Writing Order Book for Payment Of Suppliers

Receiving Stock

Filing of invoice and delivery note

Barcoding of New Asset Bought

Textbooks Warehouse

Procurement of Textbook

Request, Receive And Compile orders from Campuses

Issue textbook to Campuses

Do follow up with Campuses for textbooks top ups

Placing Textbook Orders

Writing Order Book for Payment Of Suppliers

Submit invoices to Supply Chain For Payment

Filing of invoice and delivery note

Safekeeping and control of textbook

Doing Textbooks Stock count

Driver Duties

Transporting staff

Delivery of textbooks to the Campuses

Make sure that the delivery note is signed

Collecting Textbooks Orders from Suppliers

Loading and offloading of Textbooks/ Stock

Preparing the Route sheet

Informing Campuses about delays in delivery of Stock / Textbooks Company : Department of Education – Amajuba District Duration : 07 August 2017 to 31 July 2018 (1 year) Department : Finance Department

Position : Intern

Reason for Living : Contract Ended

Contact : 034-***-****

Duties

Assets Management

Assets

Managing all District Asset (including Circuits Office).

Asset Procurement.

Writing EF 72 for authority to purchase asset / Order asset.

Receiving Asset and check if it’s what we have ordered.

Signing the delivery Note.

Writing EF 73 to confirm that goods received/ services rendered was correct.

Keeping record of invoices.

Barcoding of newly bought assets.

Updating asset register on HARDCAT ASSET MANAGEMENT System.

Doing physical verification of Asset/ Asset audit.

Doing Asset Disposal for Non-Functioning Asset.

Filling of Asset Transfer Form for any Assets Moved/Transferred.

Filling of Asset Addition Form for any Assets Added.

Follow up on losses reported to legal liability. Inventory/Stores Management Section

Managing stores / inventory.

Ensure stock control by preventing theft and misused of resources.

Ensure tally cards are kept up to date and are true reflections of stock on hand.

Up-dating stock sheet on stock received and issued using Excel.

Compile monthly reports on stock received and issued using Excel.

Writing EF 72 for authority to purchase inventory / order Stock.

Receiving inventory, check if it’s what we have ordered and sign the delivery note.

Writing EF 73 to confirm that goods received was correct.

Keeping records of invoices.

Writing of requisition forms as evidence for stork issued.

Doing stock taking.

Supply Chain Management Section

Receiving EF72 (Requisition form) for bookings and fax to head office for approval.

Receiving the approved EF72 for faxing or delivery to TWF at Districts.

Writing of orders and receiving processed requisition from HUB and BID.

Capturing of orders to BAS to be authorized.

Attending to queries and do writing.

Company : Majuba T.V.E.T College (Central Office)

Duration : 07 October 2013 to 02 August 2017 (3years 10months) Department : Technical and Vocational Education and Training Management Information Systems & I.T (TVETMIS & IT) Position : Administration – Trainee

Reason for Living : Employed by Department of Education Contact : 034-***-****

Duties

General Admin Duties

Data Capturing

Filling & Archiving

Answering Telephone’s / Reception

Planning and Organizing Meetings

Planning and Organizing Staff Trainings

Take, type minutes and agendas for meetings

Using Office Equipment (Photo Copying Machine, Scanner, Binding Machine, Email and Fax Machine)

TVETMIS Duties

Managing Management Information System (MIS) of a College

Attending Queries regarding M.I.S from the Campuses

Assist in Planning and managing the department Budget

Attending monthly Budget Review Meeting

Issue Quotations for the Department to Suppliers

Placing Orders to Suppliers

Follow up with suppliers for delivery purposes

Follow up with Finance for payment purposes

Filing of Invoices

Compiling Students Stat for Funding Purposes

Compiling and Analyzing Student Data

Skills

I have proven Excellent Interpersonal Skills

I have a Good Listening Skill

Attention to Detail / Accuracy

Good Communication Skills (Verbal & Writing)

Good Problem solving skills

Good Interpersonal Relations

Finance & Budgeting Skills

Time management Skills

Good Planning and Organizational Skills

I have proven Excellent Computer Skills

Good Report Writing Skills

Good Team Work and Team Leadership Skills

Good Conflict resolution / Problem Solving skills Knowledge and Abilities

Knowledge of General office administration policies and procedures.

Knowledge Basic Accounting System (B.A.S) and Persal System.

Ability to interpret and apply Policies.

Knowledge of Receptionist Services.

Knowledge of Client Service.

Knowledge of Management Information System (M.I.S).

Knowledge of Bookkeeping.

Knowledge of Metro File Filling System

Knowledge of accounts Payable and Receivables.

Knowledge of Asset and inventory Control Register.

Ability to work under pressure and independently.

Ability to meet Deadlines.

Ability to maintain Confidentiality.

Knowledge of Legislative Mandate

The Constitution of the Republic of South Africa Act No 108 of 1996

Public Finance Management Act No 1 of 1999 as amended

Government Immovable Asset Management Act No19 of 2007

Knowledge of SITA Act and Regulations

National Archives Act no 43 of 1996

Public Administration Management Act No 11 of 2014

Basic Conditions of Employment Act

Protection of personal Information act No4 of 2013

Batho pele Principles

Knowledge of National Treasury Regulations

South African Schools Act No 84 of 1996

The Public Service Act No 103 of 1994

Preferential Procument Policy Framework Act No5 of 2000

Knowledge of Supply Chain Management Policy and Procedure

Further Education and Training College Act No 16 of 2006 REFERENCES

1. Name : Miss TP Mbuli

Company : Majuba T.V.E.T College (Central Office)

Department : Corporate Administration

Position : Senior Admin Clerk - Textbooks

Relationship : Supervisor

Contacts : 079-***-****

Work Tell : 034-***-****

2. Name : Mr. SS Mncube

Company : Majuba T.V.E.T College (Central Office)

Department : Corporate Administration

Position : Senior Admin Clerk – Asset & Stock

Relationship : Supervisor

Contacts : 072-***-****

Work Tell : 034-***-****

3. Name : Miss N.H Mkhonza

Company : Department Of Education – Amajuba District Department : Finance Department

Position : Senior Admin Clerk – Asset & Stores

Relationship : Mentor

Contacts : 083-***-****

Work Tell : 034-***-****

4. Name : Mr M.P Mkhize

Company : Majuba T.V.E.T College (Central Office)

Position : Senior Admin Clerk - TVETMIS Department Relationship : Supervisor & Mentor

Contacts : 084-***-**** / 065-***-****

Work Tell : 034-***-****

Contact this candidate