Executive Office

An Overall ** years of working experience in The Kingdom of Saudi Arabia. Seeking opportunity as a Executive Secretary.

CAREER OBJECTIVE

To obtain a challenging professional position in the field that encourages the use & growth of my technical and excelling in the assorted fields. Work with full devotion and synergy to perform in a given task.

●Proven admin or assistant experience

●Knowledge of office management systems and procedures

●Excellent time management skills and ability to multi-task and prioritize work

●Attention to detail and problem-solving skills

●Excellent written and verbal communication skills

●Strong organizational and planning skills

●Proficiency in MS Office.

●Understand and speak Arabic

Last tenure worked with AMS Technologies as a Executive Secretary by assisting the Procurement and Business Development Department in Hyderabad, India.

Professional Experience of worked in Saudi Arabia.

1. Worked with SBM Est

Job Profile : Executive Secretary

Location : Madinah, Saudi Arabia

Duration : March 2018 to July 2018

Responsibilities:

●Support higher management official.

●Coordinate arrangements, meetings and/or conferences as assigned.

●Take dictation and write correspondence.

●Compile, proofread and revise drafts of documents and reports.

●Daily record keeping and filing of documents.

●Prepare reports, presentations and correspondence accurately and swiftly.

●Create and organize information, and generate reference tools for easy use.

●Answer and screen telephone calls, and respond to emails, messages and other correspondence.

●Manage busy calendar, meeting coordination and travel arrangements.

●Ensure efficient and effective administrative information and assistance.

●Assist in Preparation of solicitations competitive bids. Quotations and proposals with pertinent

●Managed service level agreements between the parties.

●Prequalification of SBM Est with new Clients to grasp new opportunities.

●Preparing work flow procedure flow and levied within the organization.

●POC, Client Interaction for services in order to meet prequalification of the organization.

●Attending weekly progress meetings for FTTH project with the project engineers and other team members to overlook the shortage of material and to make necessary initiatives for the demand to be fulfilled from other sources.

●Project report preparation in coordination with site personnel for client submission.

2. Worked with SCC (Saudi Capabilities Company)

Job Profile : Executive to the Vice President International Procurement and BD Activities.

Location : Riyadh, Saudi Arabia

Duration : February 2017 to February 2018

Responsibilities:

●Assist in Investigate the International market to identify potential acquisition of new technologies to be introduce via our organization to the Govt sector.

●Provided supplier reports trending to ensure costs, service and products are compliant based on agreement.

●Assist in Managing all aspects of strategic and tactical Procurement and supplier management related to professional services in areas such as Finance, Human resources and others.

●Assist in keeping the track record in establishing worldwide contract that focus on performance and negotiated savings for all categories of services.

●Preparing the documents required for the membership of different vendors such as trace certificate, ISO certification and other various vendors

●Preparation and maintaining of agreements, MOU, NDA and other contracts for oversees partners.

●Presentation preparation for submission of RFQ to various Clients.

●POI for our partners and coordinating their visit to Saudi Arabia with the coordination of HR and other departments.

●Provide high level support to senior partners.

●Preparing and reviewing various types of agreements with our partners, memorandum of understanding, Non-Disclosure Agreements etc. and alteration of Company profile related to our department and website with the help of IT.

●Upgradation of existing prequalification with the Clients.

●Assisting Business development, Finance and other departments in the organization.

3. Worked with SAPL (Saudi Arabian Parsons Limited)

Job Profile : Construction Site Admin Dept for Road structure and profile.

Location : Madinah and Jeddah

Duration : September 2016 to February 2017

●Maintaining record of material received for the roads construction.

●Keeping forecast and informing for the materials required in advance

●Assigned to special projects that focus on enhancing

4. Worked with Al-Mozoon Group

Job Profile : Executive to the Procurement Management, Contracts Management, Bid Management, Human Resources dept, CEO office Managements, Project Coordination, Client interaction, Vendor Prequalification etc. during my long tenure.

Location: Riyadh, Saudi Arabia

Duration : March 2003 to August 2016.

Responsibilities:

●Work and assist closely with Global leadership.

●Pursued long and short term relationships with the vendor and supplier.

●Organize and schedule meetings and appointments with the vendors and internal staff.

●Manage relationships with vendors, service providers.

●Assisting in preparation of bid and prequalification documents for civil telecom and IT projects with different vendors such as STC, ARAMCO, YUSREF and KBR etc.

●Assisting in preparation of monthly report for the management review concerning the progress of the project.

●Assisting HR to maintain office policies and procedures.

●Liaising with and answering enquiries from individuals and other organizations, often via telephone and email.

●Preparing and supervising the production of publicity brochures, handouts, direct mail leaflets.

●Maintaining and updating information on the organization's website.

●Coordinating with the lawyer firm for the cases related to projects.

●Checking, supplying the data required for the cases.

●Acting as a point of contact for all the requirements, attending meeting and recording minutes.

●Preparing range of standard legal documents including MOU, NDA and other form of contracts.

●Budgeting of the project site wise to be given to accounts prior to commencing of construction activities.

●Making projects presentation with respect to duties and submission to the clients.

●Preparing and alteration of company profile besides.

5. Worked with Saudi Insat Construction Co.Ltd.

Job Profile : Project Coordinator and Executive secretary

Location : Riyadh, Saudi Arabia

Duration : 1998 to March 2003

Projects/Clients : Sheikh Othman Al-Humaid Duplex Villas, Charitable Trust etc.

EDUCATIONAL QUALIFICATION

●BA from Osmania University.

●Intermediate from Board of Pre-university, Karnataka.

●Secondary school certificate from Higher Secondary Education.

TECHNICAL QUALIFICATION AND PROFESSIONAL TRAININGS

●Transcription and typing skills (65wpm)

●Excellent spelling and grammar skills

●Conversant with the understanding of different aspects of Operating Systems, Windows 98/2000/XP.

●MS - Office Word, Excel, Power point.

SOFT SKILLS

●Assigning the Job internally to the team as per the responsibilities and chasing any issues arising.

●Conducting internal meetings for the better work progress.

●Preparing & verifying the progress report for any task.

●Gathering information and any other issues such as access problem or any other issues related to work and solving them...

●Conducting weekly meeting with the subcontractor & internal.

●If given task of any type I will be able to judge with the works assigned.

PERSONAL DETAILS

Nationality : Indian

Religion : :Islam

Languages : English, Arabic, Urdu & Hindi

Marital Status : Married with three kids

Hobbies : Reading & Writing

I hereby declare that all the above information is true and correct to the best of my knowledge and ability.

Date :- Signature

Place :- (Mohd. Abdul Muqeet)

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