Executive Office

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CIRCULUM VITAE

SYED NAVID AHMED

Skill Estate, Flat-504, 5th Floor

A-Block, Humayun Nagar,

Opposite Vani School

Hyderabad-India

Email : - ***********@*****.*** KSA Mobile: - 855-***-**** OBJECTIVE:

Be a part of a professional team, where I can render my services as an Administration Executive (Office Secretary/Document Controller) by utilizing my outstanding experiences, skills and explore my abilities in executing new challenges. My main objective in every aspect of life is always to show this world how good you are. Believes in Punctuality, hard work, Commitment, Complete dedication. STRENGTHS:

Possessing Excellent Communication Skills in English (Read/Write & Speak) and a wealth of experience & a proven ability in the previous/current organizations as successful Office administrator/Office Secretary/Document Controller/HR-Coordinator & QA- QC Coordinator.

Capable of carrying out the assigned task individually with complete Efficiency, efficacy

& perfection in order to Complete the task in due time. With a zeal to work hard and passionate to attain success in every aspect of life. Ability to work in pressure. Can mingle with all types of work, Environment & Personalities very easily. WORK EXPERIENCE:

More than 20+ Years of vast experience in the field of Office Administration. KSA EXPERIENCE:

From 1st December, 2005 – 30th October, 2019

Company: Mohamed Turki Mott MacDonald Engineering Consultancy-MTMM -Jeddah, KSA Position: Executive Secretary/HR COORDINATOR/QA-QC COORDINATOR Job profile as Executive Secretary:-

Responsible for carrying out all correspondences independently with sufficient exposure in operating computers.

Preparing company Profiles/pre-qualification & tender documents in accordance with the Royal Commission for Jubail and Yanbu (RCJY) and General Authority for Metrology and Environment Protection (GAMEP) standards. Responsible for maintain/update Company Vendor Numbers with Royal Commission for Jubail and Yanbu (RCJY), Saudi Electricity Company (SEC), Marafiq, Saudi Aramco etc.

P. O. Box 9897, Al Sultan Centre, 10th Floor,

Amir Sultan Street, Jeddah-21423,

Kingdom of Saudi Arabia

Website: www.turkigroup.com;

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Preparing Proposals for the Environmental Impact Assessment (EIA) Study and Engineering Projects of MTMM.

Enquiries and their bid submission before the deadline. Follow up with the Client for the renewal of their Environmental Industrial Licenses for Construction & Operation from GAMEP, RCJY and The Saudi authority for Industrial Cities and Technology Zone(MODON). Preparing Project Completion Certificates and Feedback Questionnaire and submitting it to the Clients and follow up for their feedback. Preparing & submitting Project related invoices to the Client and Follow-up for payments.

Coordinating with the Client/Project and Arranging for Site Inspections/surveys as requested by RCJY & GAMEP officials. Preparing and submitting the Site Survey reports as received by the respected departments of MTMM and its submission to the Authority (RCJY & GAMEP) for approval.

Coordinating with the Clients, RCJY & GAMEP for the status of submitted Projects reports and their requirements for MTMM's Engineering and Environmental Projects.

Responsible for the collection of required data from the Client to incorporate in the report.

Coordinating with the Project Managers/Engineers for the revision of the submitted reports as recommended by RCJY & GAMEP if necessary. Preparing the itinerary schedule for the boss & Executive staff as instructed. Complete-finisher; checks and follows up – immaculate record-keeper. Responsible for Preparing and updating the on-going Projects/Enquiries list, List of Projects Payments received and Project outstanding Payments. Discuss & solve departmental issues with the Managers Job profile as hr coordinator:-

Responsible for conducting the interviews and short listing the candidates for various categories such as Autocad/Secretaries/Engineers onbehalf of the client and placing them as per the Project/Client requirement. Preparing the time sheets of the employees and preparing their salaries. Preparing the monthly Invoices of On-going Projects and submitting it to the client for approval.

Following up with the clients for the payments of submitted invoices. Prepare and arrange for the annual vacation of the employees. Coordinating with the Manpower Suppliers locally & abroad receiving the CV's of the candidates for various categories/Projects and preparing their CV's in our Company format and submitting it to the Client's for their approval. Arranging the interviews with the Client for local Candidates and for abroad Candidates arrange the interview with the client over Phone. Job profile as QA/QC coordinator:-

Responsible for keeping record of all the In-coming and Out-Going Company correspondences and providing it to the Head of the Departments when ever requested.

Assigning the reference Numbers to the Project Files and all the In-coming & Out- Going correspondences for easy access when ever required. Assisting the QA/QC Engineer/Manager in Preparing the Company Manuals, Profiles and Safety Procedures etc.

Revision of the Company Manual & Procedures as recommended by the local Auditing Company Bureau Veritas-BVQI.

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Assisting in Company Yearly ISO Audit conducted by Bureau Veritas- BVQI by providing the Auditors the requested documents/Information during the audit Assisting the QA/QC Manager in the various Company certifications and their renewal from time to time.

Responsible for Maintaining Survey Instruments of the Company and their calibration

Keeping record of all the Company Certifications and their expiry dates. From 4th August, 2004 – 30th November, 2005

Company: Progressive constructions ltd. (PCL) {Jeddah, KSA} Position: Office Secretary

Job profile:-

Preparing purchase requisitions, site progress reports and Record all Out-going

& In-coming correspondences.

Maintaining staff profiles, their time sheets, medical and preparing their salaries & benefits.

Manage and organize boss & Executive Office Staff tours (air tickets & hotel booking).

Responsible for maintaining the Site Accounts and Petty Cash for Site Expenses and submitting the statements weekly to the Accounts Department Maintaining close rapport with boss and employees

Responsible for recruiting the site staff both skilled and semi skilled. Responsible for maintaining Company vehicles and their maintenances and to assign the company vehicles accordingly to the head office/site staff Responsible for maintaining Company Equipments such as GPS/Survey Instruments like Total Stations and their periodic maintenance. Work Experience in India:

sno year organization Position held No of

from to years

1. Mar-2001 Dec-2003 Eminent constructions

ltd-Hyderabad

Executive

secretary

21/2 yrs

2. Jan-1999 Feb-2001 Sap bio-herbs-Hyderabad Office secretary 2 yrs 3. Jul-1995 Jan-1999 Allied marketing co. -

Hyderabad

Office secretary 41/2 yrs

ACADEMIC QUALIFICATIONS:

B. A. {Bachelor of Arts} with history, political science & public administration as the academic subjects

ADDITIONAL QUALIFICATIONS:

Diploma in computer applications (DCA) from Bureau of Data Processing Systems – BDPS Hyderabad-India

Computer SKILLS:

Operating Systems: Windows { XP professionals Service Pack-1,2; Windows-2010}

Proficient in ms-office (Word, Excel & Power Point), ms-access & internet applications

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PERSONAL DETAILS:

Name: syed navid ahmed

Age & Date of Birth: 49 yrs (29th June, 1971)

Nationality & religion: Indian Muslim

Marital Status: married with 2 kids

Passport no f-4487652

Language capability:

English – Excellent (can read, write & speak)

Telugu- very good (can read, write & speak)

Hindi – very good (can read, write & speak)

In the view of the above furnished information, I hereby request you kindly to provide me with an opportunity as per my experiences and caliber to serve your esteemed organization. I assure you that I will discharge the best of my qualities to the utmost satisfaction of the management.

Anticipating your due response or call for a personal interview. Thanking you in advance for your kind consideration. With regards,

Syed navid ahmed

Mobile: 855-***-****

Date:

Place: Hyderabad

NV Profile

Master Out

Updated July-2020

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