Executive Assistant Manager
Resume:
REHAB HOMSSI
PROFILE
In the presence of determination & flexibility, honesty & transparency,
experience and a love of learning, anyone can master his/her work. But more important is to love the work and be loyal to it, and thus the person would be successful and distinct.
Therefore, working within an environment that includes among its managers who appreciate their employees and consider them an important part of their success and the success of the work is my goal PROFESSIONAL EXPERIENCE
Administration Assistant for A/Director of Planning & Quality Qatar Tourism Authority / Qatar/ July 2016 – Oct 2017 Finance Dept:
- Receive all kind of invoices listed to QTA and distributed to my colleagues each according to his specialty.
- I was preparing the Shares Services Dept. invoices and make all the required process until finalization and entered to the Finance Program.
- Handle the internal MOM for the staff, and follow-up with them about the required tasks and help them out for any further requirements to meet the deadline time.
- Scan all the invoices and prepare the procurements PR and follow up with the Procumbent Dept for any required clarification to close the deal.
General Services:
- Prepare the budget for the year of 2017 with my colleagues for the Department.
- Prepare a study with my manager for the Stores of QTA and mold it into a project with GWC.
- Prepare the Agenda for my manager for the Managers Meeting (Weekly & Monthly) with their superior; and follow up the pending tasks.
- Help my colleagues to distribute the required tasks for each as their job requirements and follow up with them to avoid any defect.
- Make all the required preparations to close the old exhibition center and follow up with the Legal Dept. for any article had to be done from QTA side to avoid any lack from our side. Planning & Quality:
- Prepare the Dept. meeting and follow up the tasks with the staff and help them out for any to meet the deadline timetable.
- Translate some scales and tables for my colleagues into Arabic to prepare the part concerned the National Tourism Strategy. CONTACT
*******@*****.***
State of Qatar – Doha
in Linkedin.com/in/rehab-homssi
ADDITIONAL
Age: 42 Years Old / 02/09/1977
Syrian Nationality
Married, 1 Baby Girl
Visa Status: Family Residency
EDUCATION
Accountant Diploma
High Commercial Institute
Damascus University
Damascus, Syria 1998
G. Secondary Certification
Science Section
Al-Wakra Secondary School
Doha, Qatar 1995
PROFESSIONAL EXPERIENCE / CONTINUED
Executive Assistant for Chief Operating Officer
Tanween Company /Qatar / September 2011– May 2016
- Prepare travels’ requirements for my direct manager and his family or colleagues “Internally & Externally” and make the required Visa along with all air tickets, visa, hotels with shuttles, trains, cruise & request for the VIP Lounge if required.
- Prepare the meetings requirements “Agenda & MOM” and follow up with my colleagues for any required tasks.
- Assist staff of various dept. to finish their tasks in the requested time and finalize any tasks with them to meet the deadlines.
- Prepare the shifting of our headquarters to a new building and to return back and help out other dept. with their stuff to be ready on time for shifting.
- Handle all the financial matters for my manager and prepare a monthly sheet with the expenses along with the invoices. HR Officer- HR Department
Aamal Company / Qatar / Aug 2010 to Aug 2011
Executive Assistant for COO and CEO
Aamal Company / Qatar / from May 2008 – Aug 2010
- I involved in field studies through Internet and market to prepare the business plan for the year 2009 for Aamal Travel Company, and delivered an initial draft, which was based largely upon revision.
- Making researches through Internet for new products around the world and delivered the results for Development Department to reanalysis the companies and complete the work (Buses and Wash Machines for vehicles).
- Involved with Communication Department by following up the articles, finalize the markets and deliver the comments about the company (scan articles and converted to PDF files).
- Making a Minutes of Meeting and prepare the Agenda for GMs Meeting; which including all General Managers for all the companies with COO and CFO for Aamal Company.
- Arrange Airline booking and hotel reservations for my boss or the guests (Internally and Externally).
- Develop a practical plan to move the company out from the old premises to the temporary premises of the company, and the transition back to the old one; once again, follow up the process of this plan and observe the workers in transition of files and desks.
- Take a hand to help my co-workers to finish their inquires in my available time; and covering employees in case absence or travel. COURSES & TRAINING
Creativity in Leadership
Course at ILLAFTrain, Qatar
(14-21 April 2015).
English Language course at
(British Council Center),
Upper-Intermediate Level,
Qatar (08/12/2013 -
18/02/2014).
Secretary Courses at (Al-
ASALAH COMPUTER
CENTER) with Grade
Excellent, Qatar (31/05/2001
– 19/11/2001).
Computer courses (MS-
WORD2000/ ACCESS-2000/
POWER POINT-2000) with
Grade Excellent, at (Arabic
Cultural Center), Qatar
(31/05/2001 – 31/08/2001).
Computer Courses (MS-
WORD-95 / MS-EXCEL-97),
Syria (1998).
VOLUNTEERING
My desire to expend my mind
and accept new challenges
and to be active in team
work, I’ve been attended in a
several courses and activities
such as:
- My attendance as a volunteer
in the 15th Asian Games –
Doha 2006 as a Team Leader.
- Joint Exercise in the activity
of Forces Falcon (4), within
the activities of the Disaster
Management, under the
supervision of the Qatar
Armed Forces, Qatar (10-26
May 2015).
PROFESSIONAL EXPERIENCE / CONTINUED
Secretary for First Executive Manager for Business Finance Dept Qatar International Islamic Bank / Qatar / Feb 2007 – July 2007
- Arrange for Management Meeting who will discuss the Business agreements and accepted.
- Making a Minutes of Meeting and prepare the Agenda for each meetings to circulate it to the entire specific departments.
- Follow up the VIP's issues and finish them requires in any different departments in the Bank.
- Take a hand to help my co-workers to finish them inquires in my available time.
- Work in the intranet bank program to follow up the customers inquires and answer all questions for their state of affairs. Secretary for Program Director of Medical Education for Internal Medicine
Hamad General Hospital / Qatar / March 2005 – Jan 2007
- Making monthly activities lists, posters for the educations activities, and announcements for the regular lectures or guest lectures and making also presentations for the doctors who will present lectures.
- Counting CME points for the doctors and adding new activities to improve resident's knowledge and skills with my director, Arrange appointments for the persons who would like to invite Doctors for guest lectures.
- Typing Arab Board Exams & Questions in Secret condition with my director and prepare the request for the residents who will attend the Arab Board Exam and making the Annual Reports for the same Board.
- Taking a hand of Daily Rounds Lists for General Medicine Teams. Secretary for Sales Manager
Qatar Automobiles Company / Qatar / Nov 2004 – March 2005
- Type the cars papers to send to the Traffic Affairs Department to registrations the clients cars.
- Prepare quotations and presentations for the clients either persons or companies who would like to have that to discuss the prices.
- Prepare the papers for the government Bidder and proceed all issues related that matter.
- Finish the papers in the port to release the cars and type the request papers for these issues.
- Arrange the client's calls for our agency representatives and take notes for them questions or answer the simple questions.
- Follow up the VIP's cars issues in the spare parts or garage. LANGUAGES
ARABIC Native
ENGLISH Fluent
SKILLS
Professional
Administrative Support
Travel Arrangements
Administrative Functions
Expense Reports
Budgeting & Accounting
Project Management
Mailing
Reliability, Self confidence
Categorizing data, Meeting
deadlines
Participation,
Troubleshooting
Attention to details.
Technical
MS Office: Word, Excel,
PowerPoint & Outlook.
PCs System & Office
equipments
Social Media
High Typing accuracy with
50WPM typing speed
Good practiced in
software-based payroll
processing, employee
database software and
Ideal Accounting System
PROFESSIONAL EXPERIENCE / CONTINUED
Office Manager “Accountant & Administration coordinator” Inter Trading Con. & Transport Co. / Qatar / Sep 2002 – Oct 2003
- As Accountant:
- Making Institutional Budget.
- Making Opining budget and new accounts for the company's work.
- Making the daily account book and with other accounts Books, monthly account balance with account the actual expenses and revenues and making a simple balance of the expenses and revenues to adjust book profit and loss in the books.
- Prepare adjustment bond between the company and the bank every quarter year or/and annual.
- Arrange the work with the clients and follow up the registrations for the trucks in the new projects and follow up them work and in the end of the project I distribute any profits to other acting partners in the small contracts.
- Making a small account for the petty cash to follow up the administrative expenses.
- Release and receive any commercial bills.
- Administration coordinator
- Follow up with our drivers in them work to reduce any waist expenses which resulting of bad use of the trucks or resulting of bad locations and find out the solutions for it.
- Making any sub-contract with other trucks owners and follow up with them drivers all the projects issues.
- Present in the meetings with the projects managers and make agenda for the meetings with all the notes which improve and precede the work in the sites.
Accountant Assistant
Al-Saba Services & Business Trade/ Qatar / April 2000 – July 2000
- Making Opining budget and closing budget, find a new accounts for the company's work.
- Making the daily account book and with other accounts Books, monthly account balance with account the actual expenses and revenues and making a simple balance of the expenses and revenues to adjust book profit and loss in the books.
- Prepare adjustment bond between the company and the bank every quarter year or/and annual.
- Making a small account for the petty cash to follow up the administrative expenses.
- Release and receive any commercial bills.
INTERESTS
Driving, Reading
First Aid and CPR
Swimming, Cooking
Traveling, Photography
REFERENCES
Mr. El Waleed Al Zain
HR Director for Tanween
(Ex-Employer)
55308414
****@*******.***
Ms. Fatima Alansari
Acting Head of Administrative
Services for QTA
(Ex-Employer)
66665344
*********@**********.**
Dr. Samar Al Emadi, MD
Rheumatology Consultant,
HMC
(Ex-Employer)
55550087
**********@*******.***
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