Manager Assistant

Abbas Shahul Hameed

Mobile: 055*******

Mobile:058*******

E-mail: ***********@*****.**.**

3rd Floor, Abdul Rahman Building, Frij Al Murar, Deira, Dubai.

M.B.A (Financial & Banking Management)

Financial & Accounting professional with 12 years of experience in customer facing roles in the various domains of finance including Cash Flow Management, Budgeting, Expense Accounts, Accounts Payables, Accounts Receivables (Billing Cash Applications & Collections), General Ledger (Finalization of accounts), Process Improvement, and People management. Expertise in service delivery, SLA management, transition, leading teams, driving Lean initiatives, performance management, career path initiatives and process improvements.

Courses

Year

Institution

M.B.A (Finance & Banking)

2012

National Institute of Business Management

B.Com (Computer Applications)

2007

Sri Krishna Arts & Science College

12th

2003

Sri Visweswara Vidyalaya Matriculation Hr. Sec School

10th

2001

R.S.Puram Boys Hr. Sec.School

Organization Name

Tenure

Designation

Role

Samana Group of Companies

Nov 2017 – Oct 2019

Accountant/Auditor

Finance & Accounts

IBM India Pvt Ltd

Jan 2016 – Nov 2016

Deputy Manager

AP, GL, FP&A

IBM India Pvt Ltd

Nov 2013 - Dec 2015

Assistant Manager

AP, GL, FP&A

Tata Consultancy Services - CHN

Jan 2011 - Oct 2013

Team Leader

Finance Analyst (FP&A)

Genpact – HYD

Feb 2009 - Dec 2010

Process Developer

Finance & Accounts

Genpact – HYD

Aug 2007 - Jan 2009

Process Associate

Finance & Accounts

Organization Name

Project Name

Benefits

IBM India Pvt Ltd

FIPO/PDCL

60% reduction of manual data entry in Indexing – Accounts Payables & General Ledger

IBM India Pvt Ltd

Win-Automation

Automating 30% of total volumes with 30% HC reduction – Accounts Payables

IBM India Pvt Ltd

Elimination of Duplicate Payments

Implemented the special GL process to eliminate duplicate payments – Accounts Payables

Tata Consultancy Services

ESAT/MIS Database

Automated the ESAT/MIS process which has lead to a reduction of 2 FTE's.

Tata Consultancy Services

VAT Implementation

Implemented and Automated the VAT system in SAP.

Tally ERP (Certified from Apollo Collage Groups)

SAP

Global Genius

SRM

Focus

Odoo

Worked with Samana Group of Companies Since Nov 2017 until Oct 2019 which in turn has Global Migration Services, AAA Associates, Star Business Centre, Star Executive Business Centre and Samana International Real Estate Development under its Umbrella. Basically, the company is into the business consultancy & Office Set up services and into the Construction Developer Industry.

Profile Includes

Complete Finance & Accounting Functions, Personal Accountant to the CEO, MIS Reporter, Marketing Spent Auditor, Bank and the Cash Function Handler.

ERP: Focus & Odoo

Samana International Real Estate Development:

Handling the complete finance & Accounting functions of the Samana International Real Estate Development Company up to finalization of Accounts.

Preparing Bank Positions to ensure the future commitments and cheques in transit are handled efficiently ensuring the cheques are not bounced.

Bank & Cash Reconciliation to ensure the accounts between the bank and the cash in hand are tallied.

Financial & RERA audit.

Responsible for maintaining the inventory register.

Recording of fixed assets and maintaining the depreciation file as per the SOP.

Reconciling Fixed assets as per the reporting period.

Preparation of the cash flow statement to ensure that the receivables are received on time as per the customer payment plans.

Preparation of Operating Cost and producing report to ensure management to take decisions to control the cost which will be incurred in the near future.

Preparation of the Payment Summary of the contractors and the subcontractors to know the progress of the construction.

Responsible for the discussion with the contractors to ensure advance payment and retention payment are secured timely on their monthly billing.

Responsible for the Escrow Functions of the company inclusive of TAS systems.

Other Company Responsibilities – AAA Associates and Business Centres:

In Addition to the above role, I am being a

Personal Assistant and the accountant for the Group CEO maintaining all his bank related activities and accounting all the transactions of all his personal businesses to make the payments and to work on his personal receivables from his business partners.

An Auditor in validating all the documents, cheques and bank related activities to be signed by the CEO of the company. Any documents or cheques are being validated by myself before it gets sent to the CEO.

An Auditor in auditing all the marketing functions of the group of the company and plays a vital role in assisting the CEO in deciding the marketing budget.

Audit the entire marketing spent and to update the management about the per day spent and the forecasted spent for the month to ensure that the actual spent doesn’t exceed the budget.

Co-ordinator for all the bank accounts in terms of opening a new bank account and co-ordinating with the bank RM’s with respect to various bank related activities.

Cash Handler in collecting the customer payments with respective to all the companies cash and depositing in the bank account.

MIS reporter for the company AAA Associates reporting the CEO about the current and the forecasted future state of business.

MIS reporter for the company Star Business Centre & Stare Executive Business Centre with regards to the reports inclusive of monthly invoicing, Receivables, Occupancy & Vacancy state of the business Centres.

Worked with IBM from Nov'13 until Nov’16 as Deputy Manager

Worked for an FMCG giant, managing the Indian Finance operations.

Joined the organisation as Assistant Manager (Band 6A) and was promoted to Deputy Manager (Band 6B) effective Jan'16.

Profile Includes

FMCG Client - Accounts Payable, General Ledger & Financial Planning and Analysis

ERP: SAP

Handled the entire Accounts Payable processes (45 members) which includes invoice processing, Agro & Freight payables, import process, payments, various JV processing activities, statutory payables, Travel & Expenses claims, Query Management & F&F processing activities.

Responsible for timely closure of finalization of accounts (Preparation of Profit & Loss a/c and balance sheet)

Responsible for making the statutory payments – VAT, Service Tax, TDS, Excise Duty, Custom Duty on time and to retain the challan for the future audit purposes.

Responsible for the AP and the GL activities of the clients 14 plants in India. Worked closely with all these plant accountants to ensure timely closure of accounting activities.

Preparing annual corporate budget and Group's budget consolidation.

Cash management, Liquidity planning and control management of interest, currency and relevant risk and liasoning with banks.

Analyzing and evaluating financial performance data and reporting and cash flow forecasts.

Managing and monitoring capital expenditure plans.

Conduct financial feasibility studies for increase the efficiency of the business.

Managing reporting requirements of external debt covenants.

Generating and collating data for reporting to the CFO.

Managing bank accounts reconciliations.

Maintaining the Fixed asset registers and applying depreciations as per the company policy.

Monthly reconciliation of fixed asset to ensure the proper usage of it.

Month end closure of Fixed Assets registers.

Automated the invoice & the T&E claim processing activities which has got both cost and FTE benefit. Initially the team size was 61 and it has got reduced to 45 due to these automations. Believe in automations as it is the possible way reduce FTE's on the productivity improvements.

Being as a BCP SPOC, have successfully handled all the BCP situations. Ex:- During the Chennai flood in the month of Dec'15, have successfully executed the operational activities with 13 available resources with no negative impact on business deliverables.

Active member in the various audits – Compliance and the internal accounting audits.

Organisation has identified me as a key resource to the process and have received retention bonus twice in this 2.5 years duration with the company.

Keen in developing a succession plan for myself which has lead to up skilling my sub ordinates which has resulted in a lower attrition rate.

Always believes in cross training metrics which I believe is more important in running operations.

Nominated as a Blue Ambassador for Chennai location driving lots of Continuous improvements projects, Learning & Development class room trainings & automations.

Have been an active member in external client's floor walk team.

Worked with Tata Consultancy Services from 12th January 2011 to 25th October 2013 as Business Process Lead (Team Leader).

Profile Included:

Financial Planning & Analyst, Accounts Payables and MIS.

ERP: SAP & SRM

Handled a team of 40 members.

Preparing MIS reports undertaking strategic planning, commercial growth, budgets & forecasting, variance analysis.

Analyzing, examining and interpreting major accounts, compiling financial information and reconciling financial data and reports including trial balance and profit and loss account/balance sheet

Providing trends and forecasts, facilitating information on processes and techniques as well as recommending necessary

Assisting in general accounting and month end closing.

Process vendor invoices on time to ensure accurate payment to them.

Reconciliations – Employee and Vendor Reconciliations.

Reconciling the bank statements.

Handling client requests for various historical/future financial analysis.

Developed and implemented process improvement initiatives, thus maximizing efficiency and ensure cost effectiveness.

Assisting Management in periodic review of capex & opex and other ad-hoc requirements

Certifications & Trainings:

Certified in LEAN for developing a new tool to track the production activities, to automatically send survey forms and to update ePMO (a TCS tool).

There were both time and FTE benefits because of this LEAN project.

This tool can be used across TCS accounts.

Have attended various technical and soft skills trainings through the TCS Learning & Development team.

Worked with Genpact as Process Developer from 30st August 2007 - 5nd January2011

Profile included:

ERP: SAP

To process supplier invoices, Debit/Credit memos in SAP.

Responsible person for Help Desk Queries, which included receiving/making of suppliers and client’s calls to solve any issue related to the payment.

To reconcile the monthly supplier statements (Statement of Accounts).

Train/clear the doubts of the team members on the Accounts Payable process and manage the team to achieve the daily targets to meet the SLA.

To attend weekly call with the client & give them the recent update on the process.

To send monthly report about up-to-date status of the Top 20 suppliers of the Client Delphi.

To do the debit balance investigation and collect the refund from the suppliers.

To review the payment proposals to ensure all the suppliers included on the payment proposal.

Process QC for the team.

Taking Huddle for the team

Maintaining the Time on System Report to maintain the performance of the Team

Encouraging the team to perform better

Giving different reports to assist the Portfolio Control Manager when required

Back up for the Portfolio Control Manager when he or she is not available.

Father’s Name : S.Shahul Hameed (late)

Mother’s Name : S.Sirajunisa

Date of Birth : 05-09-1985

Passport : L7496932

American Visa : B1/B2 Visa

UAE Driving License : Valid till Feb’22.

UAE Visa : Visit Visa

I hereby declare that the above said information is true and correct to the best of my knowledge.

Career Synopsis

Academic Profile

Professional Summary – As per Designations held.

Project Summary – Certified in LEAN Six Sigma

ERP’s

Samana Group of Companies – Dubai, UAE

IBM India Private Limited – FMCG Client

Tata Consultancy Services

Genpact – FMCG Client

Personal Details

Declaration

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