Resume

Sign in

Personal Assistant Executive

Location:
Pretoria, Gauteng, South Africa
Salary:
R32500
Posted:
August 01, 2020

Contact this candidate

Resume:

CV OF C. FRANK Page * of *

CURRICULUM VITAE

OF

CHARMAINE FRANK

PERSONAL DETAILS:

SURNAME: Frank

FULL NAMES: Charmaine

HOME ADDRESS: ** ** **** ****** ******

Mooikloof Equestrian Estate

Pretoria

0083

South Africa

POSTAL ADDRESS: Same as Above

CONTACT DETAILS: 076-***-**** (mobile)

ade0lx@r.postjobfree.com

ade0lx@r.postjobfree.com

DATE OF BIRTH: 10 December 1971

NATIONALITY: South African

MARITAL STATUS: Married

DEPENDENTS: One

ONE DRIVERS LICENCE: Yes

HOME LANGUAGE: English

OTHER LANGUAGES: Afrikaans

HEALTH: Excellent

EXTRAMURAL ACTIVITIES: Gym, Walking

HOBBIES: Interior design

CV OF C. FRANK Page 2 of 4

EDUCATIONAL QUALIFICATIONS:

HIGHEST GRADE PASSED: Grade 12

SUBJECTS PASSED: Mathematics, Science, Biology, History, English

(first language), Afrikaans (second language)

HIGHER EDUCATION:

INSTITUTION: UNISA / SETA

QUALIFICATION: BCom Informatics (2 yrs.) / Certificate in Facilitation

ADDITIONAL INFORMATION

Certificates in: Office SA, Advanced Meeting & Minute Taking, Business Communications, Project Management, MS Word Level 2, MS Excel Level 2, MS PowerPoint Level 2, Facilitator Training, Secretarial Development Program. BCom in Business Informatics (2 yrs.)

EMPLOYMENT HISTORY:

NAME OF FIRM: Capital Hotel School

POSITION HELD: Executive PA to Managing Director

DUTIES/EXPERIENCE:

Executive Personal Assistant to the Managing

Director of the school

Duties:

• Coordinate daily calendars of senior

managers.

• Plan appointments and events.

• Act as the point of contact between

executives and employees/clients.

• Create regular reports and update internal

databases.

• Make travel arrangements.

• Manage phone calls and emails.

• Respond promptly to managers’ queries.

• Facilitate internal communication (e.g.

distribute information and schedule

CV OF C. FRANK Page 3 of 4

presentations).

• Suggest more efficient ways to run the

office and troubleshoot malfunctions.

• Review and recommend changes to our

company policies.

• All personal and work-related matters (ad

hoc) for the Managing Director.

• Compile the staff weekly reports for the

Managing Director and make sure that the

lecturer planners are updated weekly.

• Manage the weekly class lesson and event

budget file for the Managing Director.

• Minutes of the Personnel & Departmental

Bi-weekly meetings – document, compile

and send out to all.

• Staff leave – capture on excel, send out on

Outlook & updates and summaries.

• Vehicle – responsible for all vehicle related

matters:

Managing the vehicle pre-bookings on the

2020 calendar.

Booking out the vehicles to the staff – sign

in & sign out.

All vehicle maintenance – service, repairs

etc.

Annual Vehicle registrations.

Vehicle fines - check twice a month for

payment.

• Company Insurance – OUTsurance / M-

Sure – report, book and manage all claims

on behalf of CHS.

• CHS Security – dealing with MBG &

National Security to manage the service

and contracts.

• CHS Planner – formatting of the template,

adding public holidays, CHS staff

birthdays, events, and the curriculum.

• CHS Graduation – compile and manage

the RSVP list and payments.

• QCTO – registration of all the first year PC

& PCS students.

• CHS attendance when help is needed.

• Source 3 quotes for any maintenance

issues that needs to be replaced.

• Requesting and capturing the quizzes and

CV OF C. FRANK Page 4 of 4

knowledge reviews for the ITSI Student

Engagement Reports for the students.

• Help the Administration Manager with any

ad hoc tasks that needs to be done.

• Help the Accountant with the CHS debtors.

PERIOD OF EMPLOYMENT: 18 February 2019 – Present.

EMPLOYMENT HISTORY Cont’d:

NAME OF FIRM: Citadel Investment Services (Pty) Ltd POSITION HELD: Executive PA to Managing Director

DUTIES/EXPERIENCE:

• Provide office management function to the

Director and ensure an efficient day-to-day

operational running of the Office. Support

the Director by providing an administrative

function and secretarial services.

• Manage all aspects of the Director’s travel,

including local and overseas trips.

• Calendar / Diary management, schedule

and maintain the Director’s diary.

Acknowledge invitations and send

apologies on his behalf where necessary.

Prepare a daily schedule of his

appointments and ensure that he is given

all documents that are relevant to

appointments. Send meeting reminders,

compiling of board packs, distribute

documentation, arrange venues, catering

and parking, and liaises with the Functions

and Events where necessary.

• Attend to telephone calls and visitors by

answering or redirecting inquiries and

taking messages. Provide a welcoming and

efficient front of house service in this

regard.

• Processing expense claims, reconciliation

of advance and credit card expenses as

well as monitoring of office expenditure on

monthly basis.

• Take minutes of meetings on request.

Ensure that the minutes are approved by

the meeting chair and distributed to the

relevant parties within the agreed time

CV OF C. FRANK Page 5 of 4

REFERENCE: 1

REFERENCE: 2

period.

• I have excellent time management and

organizational skills, ability to work

independently, organized with strong

attention to detail and strong verbal

listening written communication skills.

• I am proficient in Microsoft Office.

• Responsible for the companies National

Year Calendar. Co-ordinating input for the

national calendar, drafting and compiling

the final national calendar. Daily monitoring

and updating of the calendar to keep it

current.

• Responsible for the Companies National

Travel which included the booking of flights

and car hire on Rennies on-line system,

booking of executive carport and all

accommodation (hotel, guest house, B&B)

requirements. I have excellent attention to

detail.

Brandon Marshall (Director: Citadel)

Tel work: 011-***-****

Mobile: 082-***-****

Coral Pieters (Travel: Citadel)

Tel work: 021-***-****

Mobile: 082-***-****

ade0lx@r.postjobfree.com

PERIOD OF EMPLOYMENT: 02 January 2008 – 30 September 2018 (10 yrs.

- 9mths)

EMPLOYMENT HISTORY Cont’d:

NAME OF FIRM: Nuclear Africa (Pty) Ltd

POSITION HELD: Executive PA to CEO

DUTIES/EXPERIENCE:

Executive Personal Assistant to Dr. Kelvin Kemm,

CEO Nuclear Africa and executive chairman of

NECSA.

CV OF C. FRANK Page 6 of 4

REFERENCE:

• Duties: Same as above

Dr. Kelvin Kemm (CEO: Nuclear Africa)

Tel work: 012-***-****

Mobile: 082-***-****

ade0lx@r.postjobfree.com

PERIOD OF EMPLOYMENT: Dec 2018 – Temp position.

EMPLOYMENT HISTORY Cont’d:

NAME OF FIRM: Datacentrix (Pty) Ltd

POSITION HELD: Senior Debtors Administrator

DUTIES/EXPERIENCE: Full debtors’ function in the IT industry.

• Debtor Management and administration

o Processing internal entries

o Process fees, credit notes and fee

reversals for clients (check

quotations and SLA)

o Collecting cash from clients from our

debtors list

o Daily receipting of payments from

clients

o Processing the daily cashbook

o Bank statement and allocation of

cash and balancing of cash

o Balancing of cash and trade debtor’s

ledger – weekly and monthly

o Reconciling of payments and

invoices

o Debtors reconciliations

o Processing Journals

o Statement to customers

o Letter of demands

o Debit orders

o Visiting clients

o Forecast Reporting for monthly

collections

o Weekly Debtors report to

management

CV OF C. FRANK Page 7 of 4

• WIP Management

o Weekly meeting with Staff and

management

o Write off WIP as requested by

management

o Reporting on Work in Progress

weekly to staff and management

o Reporting to management on a

weekly and monthly basis:

Projects/Budgets/Debtors

o Project Administration

o Reporting information to

Management

o Assist Management with Month

ends and Year ends

PERIOD OF EMPLOYMENT: January 1998 – December 2007 (9 years)

(including a 1-year sabbatical in UK).

EMPLOYMENT HISTORY Cont’d:

NAME OF FIRM: Hardy’s Jewelers, Sherborne, Dorset, UK POSITION HELD: Administration Manager

DUTIES/EXPERIENCE: Responsible for the full administration function at the shop (debtors and creditors) for a 9-month

period stationed in Sherborne, Dorset, UK.

PERIOD OF EMPLOYMENT: July 2006 – April 2007.



Contact this candidate