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Executive Assistant Office

Location:
Abu Dhabi, United Arab Emirates
Posted:
August 01, 2020

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Resume:

I am writing to express my interest in the Executive Assistant position that you currently have

listed.

I am a highly experienced Executive Assistant within the Financial Services industry. With over 10 years of experience, allow me to highlight some of my strengths:

• Built strong relationships internally and externally that helps facilitate the business

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) as well as various database applications and the internet.

• Experienced in bookkeeping, billing, payroll systems, requisitions, AP/AR, etc.

• Exceptional level of professionalism and award-recognized level of service to customers and internal colleagues.

• Unsurpassed organizational and streamlining skills as well as time management skills.

• Strong background in all aspects of office management, from scheduling meetings and coordinating travel to overseeing budget and accounting functions.

• Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations. Most importantly, I quickly learn your preferences, your goals and objectives, and I’ll do my very best to aid in the leadership of your company. I would appreciate the opportunity to present in greater detail the contributions I would make as your Office Manager. Kind regards,

Maya

Objective:

To build my career in a stable organization for which I can contribute to the growth and develop my knowledge in Office Administration and Customer Relationship. Personal Information:

Birth Date : 1981 Marital Status : Married

Nationality : Lebanese Language: Arabic, English, and Bulgarian. Education & Qualifications:

Bachelor Degree of Business Administration – Banking & Finance - Islamic University Lebanon 2006.

High School Certificate – Economic & Social Aramon School Lebanon 2003. Computer skills: MS Office, Including Word, Excel, Outlook Accountant software Training attended Computer Center & Administration (IUL) Academic year 2005-2006.

• 27-Aug-2012 Compliance & Code of Ethics

• 08-Aug-2012 Know Your Customer, Business and Staff

• 28-Aug-2012 Fraud Awareness

• 08 Aug 2012 Anti Money Laundering (AML)

• 1Jan 2014 Core Banking

• Other training courses related to RMD 2017-2018

11 years of experience as an Executive Assistant and Admin Assistant Experience: Executive Assistant to the CEO ADCORP -ADFG, from September 2019 up to date

• Assisting the CEO with daily administrative duties and completing a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Communicating with the general staff on the CEO’s behalf and coordinating logistics with high-level meetings both internally and externally. Coordinating meetings and strategic activities with Management Team

• Drafting reports, letters of solicitation, proposals; preparing and coordinating oral and written communication with clients

Maya Al Sayed

055- 8344200/050-*******, 02/6718305, P.O Box 28921- Abu Dhabi, e-mail: ade0fb@r.postjobfree.com

• Supporting CEO in his external commitments related to the Board, including service on external boards, committees and other groups.

• Administratively supporting HR director (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.

• Maintain accurate and up to date all the invoices for our department regarding (vendors, purchase, Duty travel . training and conference) in the ERP System.

• Handle typing of all correspondence required by my manager/s to ensure necessary support is provided to them for executing their tasks and to efficiently perform all secretarial functions.

• Assist all the division employees with their administrative tasks.

• Preparing the daily signature book (forms, Memo, letters, and general correspondence).

• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Handling the petty cash

Executive Assistant to the CRO Al Hilal Bank, from August 2012 up June 2019

• Assisting the CRO with daily administrative duties and completing a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

• Communicating with the general staff on the CRO’s behalf and coordinating logistics with high-level meetings both internally and externally. Coordinating meetings and strategic activities with Management Team

• Communicating directly and on behalf of the CRO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed

• Drafting reports, letters of solicitation, proposals; preparing and coordinating oral and written communication with clients and Banks

• Supporting CRO in his external commitments related to the Board, including service on external boards, committees and other groups.

• Administratively supporting HR director (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.

• Coordinating Executive, Finance and Audit Committee meetings, maintaining confidential files and contact information; coordinating meetings, conferences, and committees both on and off site to support the CRO’s agenda.

• Preparing the CRO’s expense claims (abroad business trips, local duty visit, other forms).

• Maintain accurate and up to date all the invoices for our department regarding (vendors, purchase, Duty travel . training and conference) in the ERP System.

• Maintain accurate and up to date excel sheet detailing TAT of credit managers credit application workflow.

• Ensure all presentation files (MCRC, MRC, BRC, MORC, RMC, etc.) are prepared and arranging for agendas of the same, or any other topic related to these meetings

• Handle typing of all correspondence required by my manager/s to ensure necessary support is provided to them for executing their tasks and to efficiently perform all secretarial functions.

• Assist all the division employees with their administrative tasks.

• Preparing the daily signature book (forms, Memo, letters, and general correspondence).

• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Handling the petty cash

• Arranging team activity

Other responsibilities

Market liquidity Risk:

• To ensure that all limit information regarding various counterparty limits are timely loaded in the limit management system

• To ensure that limit reports comprising of Money Market, Nostros, FX, Investments, and PRS. Outstanding versus limits are reverted to the business in a timely manner.

• To report breach to the concerned department and to take steps in order to rectify the breaches.

• Running the market Risk dashboard by using Bloomberg System

• Providing office management and administrative support to the Region Head, CBG AUH and his staff in coordination with all other departments as relevant.

• Management of expenses and petty cash within approved process and budget.

• Process approvals for F&E purchases, and tasked with cost savings, ensure customer satisfaction as one of the key interface between ADIB and customers/prospects.

• Ensure all customer communication (requests, complaints and feedback) are attended to; including notification to seniors and their team i.e. seamless communication with the client

(forward calls, message answering, etc.).

• Provide logistical and coordination support for senior customer calls and Customer Events.

• Manage the service staff assigned to CBG AUH to ensure execution of their duties.

• Provide HR support activities during recruitment (interview slots and assessments) and on- boarding activities.

• Prepare administrative reports as required for all meetings chaired/attended by Region Head or his leadership team.

• Manage vacation schedules, and manage meetings / outlook calendars and contacts.

• Assist in preparing power point presentations and marketing material. Employer : Abu Dhabi Islamic Bank April 2010 to July 2012 Division : Corporate banking Group

Position : Admin. Assistant

• Maintain the agenda for the CBG Corporate Governance meetings.

• Collect CRT material, follow up on deal pipelines, and manage a filing system for the unit.

• Handling petty cash for the office

• Handling confidential reports and documents and filing them appropriately. Employer : Al Emad Construction and Property January 2009 to April 2010 Division : Administration

Position : Administration Coordinator

• Office Administration, daily correspondence, and coordination within the different departments

Employer : HSBC Bank – Abu Dhabi April 2008 to November 2008 Division : Premier Dept. for VIP Customers – Retail Banking Position : Premier Assistant & Delivery Counter

• Assistant for the branch in delivery counter, and balancing and preparing statements of ATM cards, credit cards, chequebooks, and pin numbers.

• Data Entry for updating cards, pins, chequebook and card cancellation, and Issuing the different kinds of cards (ATM, credit cards), and calling customers to collect their cards.

• Daily reporting to the manager on The ATM & credit cards, cheque books deliveries.

• Arrangement for offering the gifts for our VIP customers. Employer : Islamic University in Lebanon 2006 to 2007 Division : IT Department

Position : Data Entry & Administrator

• I was appointed to create the database for to the students (Registration, Installment fees, and Accounting).

Employer : Islamic University - Lebanon 2005 to 2006 Division : HR & Students Affairs

Position : Coordinator - Students Affairs

• Handling the financial affairs related to the student’s educational fees and attending the student’s inquiries or clarifications.

• Providing information to the public about the university.

• Attending the student’s inquiries or clarifications.

• Receiving the student’s problems classify and transfer them to the concerned department for solving their issues.

• Preparation of various forms & applications, presentations and report related to my tasks. and general correspondence.



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