NICOLE SAVOIA
Fairfield, NJ *****
201-***-**** mobile addvxn@r.postjobfree.com
Accomplished Executive Assistant in the Financial Services Industry, most recently with a Global, Diversified firm with 250,000 employees. I have the skills that ensure the highest level of competence, time management and confidentiality. Having worked in an Executive office, I have a vast understanding of the importance in acting as a liaison allowing the Executive’s time to be maximized accordingly as well as assisting in any way I can in order to reach the Company and Executive’s goals and expectations.
Education
New Jersey City University, Jersey City, NJ - Bachelor of Arts August 2005
Katharine Gibbs School, New York, NY – Associate Degree in Secretarial Arts September 1993
Professional Experience
Tiny Treasures Extended Child Care Center – North Caldwell, NJ January 2018 – Present
Supervisor -
J.P. Morgan Chase & Co. – New York, NY 2015 – June 2018
Executive Assistant to the Co-Head of Global Security and Investigations
Ensure meetings, deadlines, presentations and other duties seamlessly performed.
Prepare meeting agendas and presentations as needed
Maintain extensive calendar and meeting prioritization
Arrange extensive travel both domestic and international
Prepare Visa and Passport renewal for foreign travel – Asia, South America
Monitor emails and redirect time sensitive items for follow-up
Reconcile monthly corporate card accruals
Organize media appearances and speaking events.
KCG Holdings, Inc. - Jersey City, NJ 2000 - September 2014
Executive/Personal Assistant to the Chief Financial Officer
Represented the Chief Financial Officer in a professional and congenial manner in person, telephone conversations and written correspondence
Maintained extensive calendar and meeting prioritization along with media and investor relation events
Acted as liaison between the company’s Board of Directors and members of the Executive Team
Managed all meeting logistics and handled preparation and distribution of highly confidential materials
Monitored CFO’s email account – expeditiously redirected time sensitive items for follow-up
Accessible 24/7 via cell and laptop for schedule changes and required tasks
Coordinated outings and special events for internal team-building and client entertainment
Reviewed and edited written correspondence on behalf of the Chief Financial Officer
Arranged travel and meeting logistics including Passport and Visa preparation and renewal
Confirmed all flight arrangements using private and commercial carriers
Provided assistance to the Chairman and CEO on a daily basis
Assembled and distributed confidential quarterly documents such as Annual Reports and Proxy statements
Arranged agendas and support for International Executives while visiting the Corporate Headquarters
Reconciled monthly corporate card accruals
Merrill Lynch & Co., Inc. - New York, NY 1993 - 2000
Administrative Assistant to Managing Director and Direct Reports, Investment Banking Group
Organized and scheduled meetings on a daily basis with clients and Managing Directors
Ensured appropriate distribution to client accounts for deal-related invoicing
Managed high volume incoming phone calls
Assembled and distributed Descriptive Memoranda for various M&A transactions
Prepared management presentations and client materials
Provided administrative support to other members in the department
Handled extensive domestic and international travel arrangements
Coordinated global conference audio and video calls
Arranged internal recruiting and scheduling for potential candidates