Contract Administrator

Carolyne D. De Toro

#** ***** ******** ****** **. BFRV, Las Pinas City, Philippines 1740

+639********* / addtzb@r.postjobfree.com

SUMMARY

A competent and dynamic engineering professional with interest in Commercial and Contract Management. With more than fifteen (15) years experience as Quantity Surveyor and Contract Executive/Administrator/Engineer in Qatar, United Arab Emirates and the Philippines. These experiences helped developed skills in contract management, cost engineering, and pre- and post-tender, including estimating, payments, variation orders and contract closeout.

EMPLOYMENT HISTORY

Mosanada Facility Management Services (Doha, Qatar) OCT 2013 - SEP 2019

Contract Executive

Assigned as a Quantity Surveyor, reporting to the Senior Commercial Manager, for the Ministry of Culture and Sports project in Doha, Qatar.

Responsible for monitoring the budget for various term contracts for the First Grade Clubs, six Sports Federations and three Multi-Purpose Halls under MOCS, and the timely reporting of any budget insufficiently prior to each and every contract’s completion date.

Assist the Senior Commercial Manager in gathering historical data on cost estimates and actual/accrued expenditure for the Yearly Operational Expenditures and Cost Optimization reports.

Assist the Senior Commercial Manager in the preparation of various reports like the Commercial Evaluation Reports, Monthly Commercial Reports and KPI/KRA update.

Assist the Operations Department to prepare and finalize the applicable KPI penalties for contractors based on technical recommendations.

Assist in the Commercial Department in the preparation of Payment Recommendations based on Contractor’s invoices and other commercial reports as required.

Nakheel PJSC (Dubai, United Arab Emirates)

AUG 2008 - JUN 2009

Quantity Surveyor

Assigned as a Quantity Surveyor, reporting to the Senior Quantity Surveyor, for the Palm Jebel Ali project in Dubai, United Arab Emirates.

Responsible for the regular monitoring and preparation of cost reports for awarded contracts, approved and pre-approved variation orders.

Assist the Project Director and initiate the handling of employer representative instructions and the approval of variation .

Coordinate with Finance Department regarding the update of awarded contracts and cost reports, and processing of payments for various Contractors and Consultants.

Provide support to the Water Homes and Floating Proverb - Development Team and responsible in the administration of contract documents for various Consultants and Contractors.

Assist the Contract Project Manager in post contract activities, including contract closing, de-scoping and contract monitoring for other project: Dubai Water Front in Dubai, U.A.E.

AG Bel Constrution (Las Pinas City, Philippines)

SEP 2005 - APR 2007

Contract and Cost Engineer

Assigned as a Contract and Cost Engineer, reporting to the Deputy Project Manager, for the Proposed Tagaytay Convent and Residence project at Tagaytay City.

Assist the Deputy Project Manager in the overall coordination of the project in liaison with the Client, the Architects, other consultants, contractors, suppliers and government authorities.

Liaise with the client, construction manager, and project architect for the processing of progress billings, change orders, project and construction concerns, design issues and other items affecting the project.

Evaluation, preparation and processing of progress billings, and check payments to sub-contractors and suppliers.

Canvass, evaluation and purchase of construction materials, tools and equipment for installation and use on project sites.

Assist the Deputy Project Manager in the overall coordination for other projects: Perimater and Additional Fence at Imus, Cavite, and New 3-Storey Building for the Mary Immaculate Parish at Las Pinas City Summa Kumagai - Kumagai Gumi JV (Makati City, Philippines) JAN 2002 - SEP 2002

Procurement Officer

Assigned as a Procurement Officer, reporting to the Project Manager, for The New Medical City project in Pasig City, Philippines.

Assist the Project Manager in the purchase of various construction materials, tools and equipment needed for the superstructure works.

Liaise with internal departments for the requirements for office and construction materials, tools and equipment.

Canvassing, evaluation and negotiation with sub-contractors and suppliers for various office and construction materials, tools and equipment.

Coordination with the warehouseman and verification of the timely delivery of approved office and construction materials, tools and equipment.

Liaison and follow-up with the Finance Department regarding the recommendation and processing of payment invoices of sub-contractors and suppliers.

L&M Maxco Co., Inc. (Makati City, Philippines)

APR 2001 - DEC 2001

Contract and Cost Engineer

Assigned as a Contract and Cost Engineer, reporting to the Senior Project Manager, for the Bonifacio Ridge Condominiums Phase 1 (South Towers) project in Bonifacio Global City, Taguig, Philippines.

Assist the Senior and Deputy Project Managers in the preparation of correspondence/s to the client in compliance to the trade contract

(including contract review).

Coordination with the Site and Project Architect/Engineer for the processing and recommendation of progress billings of sub-contractors and nominated suppliers.

Coordination with the warehouseman and verification of the timely delivery of various construction materials, tools and equipment (based on the submitted daily receiving report).

Preparation and submission of request for check payment (RCP) for sub-contractors and suppliers including the update, monitoring and follow-up with the Accounts Department.

Responsible for the preparation and reporting of any discrepancies between the target and actual quantities for materials, tools and equipment for the project.

Design Coordinates, Inc. (Makati City, Philippines) AUG 1997 - MAR 2001

Contract and Cost Administrator

Assigned as a Contract and Cost Administrator, reporting to the Construction Project Manager, for the projects: The Regent Parkway in Bonifacio Global City, Taguig, and the Global Airport Business Park in Paranaque City.

Assist the Construction Project Manager in the overall coordination of the project/s in liaison with the client, the architects, the consultants, the contractors and suppliers, including various government and private institutions having jurisdiction over the project.

Understand and implement project procedures during the pre-construction phase including project budget and cost control, the pre-qualification of contractors and procurement.

Understand and implement project procedures during the construction phase including payments, meetings, change orders, handling of bonds, insurance, warranties and claims, and document and data control.

Understand and implement project procedures during the post-construction phase including completion, turn-over and project closeouts.

Work with the construction management team in the implementation of other project procedures, including project schedule, progress report, submittals, construction schedule management, quality management, and corrective and preventive action.

Adrian Wilson International Associates, Inc. (Mandaluyong City, Philippines) MAR1996 - JUL 1997

Junior Engineer

Assigned as an Office Engineer, reporting to the Resident Engineer, for the Mariwasa Ceramic Tile Factory project in Sto. Tomas, Batangas, Philippines.

Assist the Resident Engineer in the overall administration of contract documents and information.

Responsible in administering and handling the filing system for the project.

Prepare the Minutes of Meeting for the Weekly Coordination Meetings with the client, consultants and general contractor.

Updating and monitoring the work schedule using the Primavera Project Planner (P3).

Assist the Project Manager in the pre-construction phase of other projects: The Providence Tower along Leon Guinto, Malate, Manila and The Centurion Tower along Shaw Boulevard, Pasig City. RELEVANT SKILLS

Contract Management

Facility Management

Cost Engineering

Payments

Variations

Contract Closeout

Technical Writing

OTHER INTERESTS

Reading books and manga

Writing fanfiction / poems

LANGUAGES

English, Filipino

EDUCATION

B.S. in Civil Engineering, Mapua Institute of Technology Manila, Philippines 1993

LICENSES AND CERTIFICATION

Level 2 Certificate in Facilities Services Principle, Institute of Workplace and Facilities Management (IWFM) U.K. 2018

Contracts Management and Cost Engineering Courses, Zabeel Institute Dubai, U.A.E. 2009

Primavera Contract Manager Customized Course, Nakheel PJSC Dubai, U.A.E. 2009

Computer-aided Construction Cost Estimate Course, CADVision Engineering Technologies Manila, Philippines 2004

Effective Business Writing, Design Coordinates, Inc. Makati City, Philippines 1998

Registered Civil Engineer (License #69836), Professional Regulations Commission Manila, Philippines 1994

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