Manager Life Insurance

Traci L. Baldwin, MBA

**** *** ***** *****, *** Grove, Missouri 64075, Cell phone 816-***-****, *************@*****.***

Baker University – Masters Business Administration – GPA 3.8

Capella University – Bachelor’s Degree – GPA 3.2

Longview College – Associates Mid Management

Professional Affiliations: American Payroll Association

Kansas City Area Transportation Authority – Kansas City, Missouri – May 2019 – present

Payroll Manager

Supervise the Payroll Section and assigned personnel and delegate work with respect to preparation, analysis and accurate recordkeeping of the individual represented and non-represented employees’ time worked, earnings and entitlements.

Provide Finance Manager with updates of payroll review and recommend revisions to management to improve reporting and prevent recurring issues.

Provide guidance to payroll staff regarding Federal, State and Local regulations to ensure departmental compliance and accurate payroll processing.

Participate as a member of the management team to provide professional insight related to the development and implementation of strategic initiatives for the payroll department.

Compile and analyze payroll records and other data to assist management with organizational decisions.

Be the knowledge source for the detailed workings of the payroll platform for the organization.

Oversee the receipt of summons for attachment of wages, release of garnishments, interrogatories, and release of employees’ paychecks which have been attached, at the appropriate time.

Ensure compliance with wage attachment rules, instructions and remittance of funds to appropriate parties.

Oversee submission of payroll benefit files (Flex Plans, 457, pension, etc.) to appropriate vendors.

Compile and analyze vacation, sick and compensatory information on all employees.

Ensure compliance of submitted absence requests with company policies.

Maintain records on represented employees’ compensation contributions for pension calculations.

Compile and prepare payroll journal entries for month-end close.

Prepare payroll account reconciliations, resolve identified issues and prepare necessary adjusting entries.

Oversee preparation of Federal, State and Local payroll tax deposits, returns and other required government reporting, including quarterly tax filings and issuing year-end W2 forms.

Work with Human Resources Department to provide guidance and assistance on various payroll/employee inquiries.

Oversee calculation of High 5 and Pension contributions for retirees

Ensure compliance of deferred compensation plans with IRS requirements and funding restrictions.

Supervise the Mailroom and assigned personnel.

Oversee the fulfillment and inventory of bus pass sales for the organization.

Responsible for preparing new year calendar set-up and year-end processing schedules for payroll and Human Resources.

Handle personnel issues related to conflicts, absenteeism and performance.

Kindred At Home – Overland Park, Kansas – July 2018 – May 2019

Payroll Tax Accountant

Payroll tax payments, reconciliations and quarterly returns for all 50 states including numerous localities. File state returns for withholding and unemployment. Monitor, manage and reconcile payroll taxes at the employer and employee level. Includes reconciliation to the general ledger, preparation, and ensuring compliance.

Reconcile payroll tax reporting after each pay run filing tax to appropriate jurisdiction.

Manage filing of tax updates weekly.

Quarterly tax filings.

Prepare headcount tax forms.

Reconcile payroll taxes to the general ledger and book journal entries.

Reconcile Payroll reports and file to 941s, 940s and W-2s.

Special projects and research.

Payroll reconciliations to the general ledger.

Research and reconciliation of payroll taxes from prior periods.

Gather and report requested date to internal and external recipients.

Select Quote Insurance – Overland Park, Kansas – April 2018 – July 2018 (PROJECT)

Payroll Contractor

Transition all Payroll functions from San Francisco to Overland Park.

Cosentino Food Stores – Prairie Village, Kansas – January 2015-March 2018

Payroll Manager/Accountant/HRIS

Kronos Workforce Timekeeping & Kronos in the Cloud

Kronos Workforce Ready Payroll System

ADP Payforce and Reporting

Anaylze payroll system data to ensure accuracy

Conversion from ADP to Kronos Workforce Ready

Balance and reconcile all payroll related General Ledger Accounts

Monthly Union Reporting

Analyze, prepare and input payroll data.

Provide customer service to store and corporate employees on matters related to Payroll and Time Keeping.

Perform data entry for personnel transactions, such as New Hire, Termination, Job & pay changes, Garnishments, etc.

Perform State and Federal tax processes, including quarter and year-end reconciliations.

Research and resolve problems, perform scheduled activities, and liaison with service providers.

Maintain current knowledge of applicable State and Federal wage and hour laws.

Prepare weekly, monthly, quarterly and year-end reports as requested by management.

Supervise Payroll Clerks.

Plan and manage multiple projects.

Maintain accurate Payroll files.

Regularly design & implement Excel programs.

Act as primary Payroll contact with ADP.

Regularly work with other support departments reconciling payroll concerns.

Worked with vendors to create upload file for benefits.

Managed 401K plan including uploaded contributions each payroll.

Multiple FEIN’s

BENEFITS:

Experience working in Human Resources with emphasis in Benefits.

Develop Employee Change of Status files and notify benefits vendors.

Payroll Status Change form to ensure systems are updated correctly and vendors are notified.

Set up, prepare, and run a wide-variety of weekly/bi-weekly/monthly reports from HR Payroll system for vendors, insurance payments, 401(k) management, and Union management.

Preparation of annual EEO-1 compliance report.

Maintain employee records regarding 401K, Medical, Dental and Vision insurance.

Designed processes for timely and accurate reporting of benefit plans.

Gather data for audits of 401K and other benefit plans.

University of Missouri Extension – October 2013 – January 2015

Procurement Specialist

Work with constituents, colleagues, regional director, program director and campus faculty to establish and meet local, regional and state goals as well as grant and partnership requirements. Provide counseling including federal, state and local government procurement assistance in the area of registrations, certifications, bid matching, marketing, procurement histories, bid/quote preparation and other assistance through one-on-one counseling. Conduct assessments of client needs, provide services and make referrals if necessary to other specialist.

Develop and conduct workshops in a variety of areas of procurement particularly focused on small businesses including small disadvantaged businesses, women owned small businesses, hubzone and service disabled veteran owned mall businesses. Serve as a critical link between Missouri companies and the faculty, research staff and Small Business and Technology Development Center network.

Kansas City Southern Railway - Aug 2008-July 2010

Payroll Analyst -

Responsible for entering Payroll-impacting forms into SAP (Direct Deposits, W4s)

Running on-demand payrolls, processing payroll deductions

Serve as the initial customer service representative for paycheck issues.

Completed various timely payroll data audits to ensure payroll accuracy and SOX compliance.

Strong research, analytical, mathematical and problem-solving skills.

Proficient in MS Office Suite, specifically Excel.

Detail-oriented with high level of accuracy.

Perform payroll calculations in SAP on a daily basis.

Accurate entry of W4 forms and Direct Deposit information into SAP as well as the processing of other deductions.

Daily customer contact with employees (management and union), KCS Human Resources, various unions and banks.

Complete various timely payroll data audits to ensure payroll accuracy and SOX compliance.

Works to continuously improve the Payroll processes and ensure SOX compliance.

Ad-hoc reporting, analysis and special projects.

Filled in for Tax Specialist and GL Accountant when positions were vacant.

Edison Schools, Inc, Kansas City, Missouri – April 2003-June 2006

Site Information Manager- Promoted to Site Information Manager.

Worked on a cross functional management team with several business units assuring coordination between business units.

Responsible for data collection, verification and input for reporting purposes.

Travel to site to audit data and operational processes.

Manager of data hub, overseeing 20 employees.

Payroll Manager-Promoted to payroll manager as after school Program increased 500%.

Process bi-weekly payroll for 6000 part time employees

Setup personnel files including payroll compliance forms.

Managed thousands of gift cards, distributed to sites, then kids, tracking etc.

Business Specialist/Payroll –

Set up office in Kansas City for subsidiary that handles Summer School and After School management programs for public school districts nationwide. Managed Payroll for over 100 districts.

Process payroll for approximately 2000 employees on a bi-weekly basis.

Served Payroll Manager and Area Financial Manager for all Newton projects.

Managed office staff and developed payroll and H.R. processes for employees. MULTI STATE Payroll.

Oak Grove School District, Oak Grove, Missouri 1987-2002

Purchasing/Accounts Payable/Payroll

Wrote specifications, gathered bids, and coordinated all employee benefits including health insurance, life insurance and dental insurance. Worked with health insurance brokers, employees and insurance company on problem solving.

General Ledger analysis-reviewed and analyzed programs within the school district. Did cost analyses for Superintendent and School Board for evaluation and modifications.

Researched and developed specifications & contracts in compliance with standards for using federal and state monies. Worked with General Contractor during two different multi-million dollar bond issue building projects.

Managed all contract bidding, assuring compliance with state/federal guidelines.

All human resource functions for district personnel and vendors.

Managed all outsourced employees to make sure they met all federal work guidelines and fulfilled the terms of their contract.

Worked directly with auditors each year by pulling support documentation for inquiries.

Review and analyze internal programs (labor & expenses) including SACC & school lunch program to assure the district was not supporting a negative impacting program.

Assisted Superintendent with budget development

Managed purchase orders, encumbering against GL

Analyzed expenses and reported variance to board and superintendent.

Worked with Dept heads on their budget & expenses.

San-Kar Vans, Blue Springs, Missouri 1985-1987

Assistant Controller

Responsible for all chassis inventory, payroll, floor plans, banking, daily deposits, accounts payable and inventory system.

Supervised billing clerk and receptionist.

Manufacturing production atmosphere.

Change orders, inventory and costing of products.

Consulting Work

Kansas City Life Insurance – Disbursements – Check print for three companies within KC Life. Accounts Payable for entire Corporation.

Layne Christensen – Payroll Tax Consultant- payroll conversion into Oracle plus addition 1500 employees from newly acquired companies. Data analysis of system for auditing purposes. Implementation of 140 locality tax areas. Prepared state and local tax returns, annual reports for all jurisdictions.

Sedalia School District - Hired as a consultant for the Sedalia School District, at the recommendation of Auditors, to set up payroll procedures and beginning of the year payroll during staffing crisis.

Kansas City Missouri School District - Payroll Manager - payroll conversion into JD Edwards.

Jackson County - Kansas City, Missouri - Payroll Administrator - payroll conversion into Mangrove.

H&R Block, Inc – Kansas City, Missouri - Payroll Tax Specialist - setup new companies and worked tax notices for all companies in all 50 states

Software: Payroll Administrator withSAP, PeopleSoft, ADP, Reportsmith, JD Edwards, Kronos Workforce Timekeeper, Kronos in the Cloud, Oracle Enterprise One MAS90, Lemberger School Accounting System, SMS, Meditech, Mangrove Payroll &HRIS System, Eden Payroll System, Great Plains, and many other company specific systems. Microsoft Office products including Access, Excel, Word, Outlook & PowerPoint. Design programs include: Print shop, Adobe and Kodak picture software.

Baldwin Construction:

Owner

Owned Construction Company with husband. Handled all business functions including payroll, contracts, a/p, a/r. Worked on HUD projects with the Federal and State Governments.

Other:

Very organized individual

Out of the box thinker

Vast Accounting Knowledge

Expert knowledge of Payroll Taxes and filing

Detail oriented

Multi-task in a fast paced environment

Outstanding Microsoft Office skills: Excel, Word, Outlook and PowerPoint

Great positive attitude

Seven payroll software conversion implementations

Payroll Software Administrator & Project Lead

Payroll Software expert in: Kronos, ADP, Ultipro, JE Edwards, Oracle & SAP

Data Management

Report Writing

Advanced skills with payroll computer and time attendance systems.

Responsible for all government filings (EEO-1, Multile Worksite Report)

Payroll account reconciliation.

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