Assistant Administrative
Resume:
MaryBeth Lyle
Fort McMurray, AB
T9J1H8
addtcp@r.postjobfree.com
Having 10 years' experience as an Administrative Assistant with required skills, I am eager to learn new tasks and seek full time employment.
Experience:
May 2015 May 2020 Senior Administrative Assistant
LN Land Development Technologies Inc. Fort McMurray Edmonton/Lacombe
o Handle all administrative responsibilities as assigned. o Set up and maintain Project Bulletin boards and Document logs. o Consistent utilization of commonly used computer software including excel, word, and lotus notes, Outlook, Teams.
o Coordinates and organizes department or project meetings and celebrations (introductions, coordinating visitors, booking meeting rooms, and catering management). o Take and transcribe meeting minutes if required. o Administer and maintain confidential and specialized information and records. o Arrange business itineraries adhering to current travel guidelines for maximum cost effectiveness to include flight bookings and travel. o Distribute, sort, read and annotate incoming mail and documents, attaching the appropriate files to facilitate necessary action.
o Establish and maintain required department/employee files. o Order and maintain supplies and equipment for department/area. o Coordination of office space allocations, including phones and computers for project personnel
o Calendar management: actively manage calendars, meetings, appointments, and teleconferences.
o Accounts Payable / Accounts Receivable
o Bi - weekly Payroll for 46 employees
o Onboarding for all new employees
o Prepare Invoices and Summaries for billing, reconcile invoice payments & maintain invoice summaries
o Assist Daily with Safety Manager (Safety paperwork, Ordering & issuing PPE according to task/ Site specific / Tracking of Safety Records in Matrix) o Always dedicated to ensuring a safe work environment o Daily Use of CNRL LEM System uploading LEMS into system for billing o Daily Use of CDMS Syncrude, Allocating Labour & Equipment to Specific workforce POs o Daily Use of Cynaic LEM System ( Internal)
o CIRYS CNRL Camp & Flight Booking for all employees August 2014 March 2015 Site Administrator/Camp & Travel Coordinator
Fluor Canada Shell/Albian Sands
o Handle all administrative responsibilities as assigned. o Set up and maintain Project Bulletin boards and Document logs. o Consistent utilization of commonly used computer software including excel, word, and lotus notes.
o Coordinates and organizes department or project meetings and celebrations (introductions, coordinating visitors, booking meeting rooms, and catering management). o Takes and transcribes meeting minutes if required. o Administers and maintains confidential and specialized information and records. o Arrange business itineraries adhering to current travel guidelines for maximum cost effectiveness to include flight bookings and travel. o Distribute, sort, read and annotate incoming mail and documents, attaching the appropriate files to facilitate necessary action.
o Establish and maintain required department/project files. o Order and maintain supplies and equipment for department/area. o Coordination of office space allocations, including phones and computers for project personnel
o Calendar management: actively manages calendars, meetings, appointments, and teleconferences.
July 2012 July 2014 Maintenance Administrator
Fort Mckay Strategic Services Muskeg Mountain Shell/Albian Sands o Assistant Maintenance coordinators in everyday tasks o Fill in to conduct morning tool box talks
o Maintain Utilization spreadsheets for heavy equipment and light vehicles o Maintain a daily service sheet for heavy equipment o Track oil changes for light vehicles
o Collect and organize all walk - around sheets for all Equipment & Light Vehicles o Coordinate camp reservations for 100 + employees o Fill in for Pay Roll clerk
o Accounts Payable clerk
o Subcontractors Payroll Administrator
o Order office supplies / PPE
o Coordinate/submit daily head count for all MMLP employees on Shell site o Generate reports for upper management
o Generate work orders (Open / Close )
o Maintain maintenance equipment summary for client o Data Entry
o Dedicated to ensuring a safe work environment at all times April 2012 July 2012 Orientation & Training Assistant Bantrel Management Construction – ConocoPhillips Surmont II o Main point of contact to the New Hires, Employees & Craft workers o Meet & Greet New Hires
o Provide introduction of the company
o Discuss the agenda for the orientation
o Ensuring Alcohol & Drug test results and CSTS are in compliance with site policy o Review New hire sign on paperwork thoroughly
o Process photo ID cards ( 8scan System)
o Entering new hire employee data into E-Track
o Communicating any updates with the participants during orientation o Time management of the orientation schedule
o Monitoring orientation room bookings
o Ordering and monitoring supplies
o Filing new hire documentation
o Preparing new hire sign on packages
o Generating reports for management
January 2012 April 2012 HSE Administrator
Terracon Geotechnique Ltd. 8212 Manning Ave, Fort McMurray, AB o Assist Safety Advisors in daily tasks
o Assist Safety Manager in daily tasks
o Book & confirm seats for all Safety Courses needed to employees o Conduct Computer based learning Orientations for all New Hires and Employees that need specific access to sites
o Conduct Terracon Geotechnique Ltd General Orientation for all New Hires o Maintain & Update all site Safety Matrices for all sites with Terracon employees o Maintain all Terracon Employees safety files & keep them up to date o Ordering & keep track of Inventory for PPE
o Take minutes at weekly safety team meetings
o Gather Topics from safety team and Mgmt, and put together booklet for Monthly Safety Week’s Meetings
o Airport pick up’s for New Employees
o Keep track/ update/open & close all incidents in spreadsheet and send to upper management
o Proctor for CSTS training
February 2010 July 2011 Office Administrator
Aluma Systems Head Office Suncor Site
o Maintaining Reception Area
o Bi-Weekly Payroll for 20 employees
o System Tracking of Vehicles Purchased/Rental
o Data Entry
o Data Verification
o Some Accounts Payable / Invoicing
o Billings Department
o Fill in for Human Resources For 2 Months
o Booking Drug & Alcohol Testing
o Scheduling Interviews
o Assisting Project Manager in daily tasks
o Arranging Flights for Scaffolders
o Ordering/ Maintain Inventory for Town Office Supplies & Sites o Assisting Co-Workers in any position needed for Extra Support October 2006 December 2009 Server/Bartender/International Trainer Tony Roma’s Restaurant 10362 51St
Ave, Edmonton, AB
Skills
o Works well with others & Independently
o Works well with group settings
o Excellent in public speaking
o Advanced computer and software skills to include the use of word processing and email
(Lotus Notes & Outlook) as well as the advanced use of spreadsheets (Excel) and electronic presentations,
o Strong Work Ethic
o Fast Learner / Eager to Learn
o Well Developed Customer Service Skills
o Advanced with SAP / Profield / Wise track / Sage 100 / Pimarc / Fleetmatics/ CNRL Lem System/ CDMS/ CYRIS Camp & FlightsUse in Explorer program for company tracking Able to work under tight deadlines
o Deals well with Busy, Intense Environment's
o Adapts Well To New Surroundings
o A team player who is flexible and exercises good decision making. o Ability to attend to detail and work in a time-conscious and time-effective manner. o Outstanding organizational skills.
Training
o CSTS – Alberta Construction Safety Association
o OSSA Regional Orientation
o WHMIS
o H2S Awareness
o Defensive Driving
o Class 5 Drivers License
o WHMIS Train The Trainer
Education
o Memorial Composite High School - Diploma 2006
REFRENCES AVAILABLE UPON REQUEST
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