Employee Relations Contact Details
Resume:
Faraim Ali
*********@*****.***
WHO AM I
I am a capable Human Resources & Administration Officer comfortable with taking the lead in employment protocol compliance and in anticipating staffing needs. I've been successful human resources professional with 11 years of progressive experience in diverse HR & administrative roles. Trained in both large corporate and small non-profit settings. Maintains clear lines of communication between HR staff employees and management. I am self-motivated with the ability to excel in a fast-paced environment; communicate effectively at all levels.
Core Skills
Benefits administration
On boarding
Payroll management
Maintaining Employee files
Employees relations
Transport fleet management
Team work and collaboration
Human Resources Information System (HRIS)
Joining Formalities
Exit Formalities
Document Controlling
Employees Data Management
Payroll Processing
ERP (Bright Software) customized for Human resources Department
Familiarity with business software such as Microsoft Office & Graphic Designing
WPS Processing
Excellent at negotiating
Trustworthy with confidential information
Friendly
Polite
GULF EXPERIENCE SUMMARY
Electro Mechanical Engineering Company W.L.L. Doha Qatar Human Resources Officer
March 2020 – Till date
• preparing offer letters, induction formalities and site issues for all new employees
• Receiving and reviewing applications, managing interviews and creating a shortlist of candidates.
• Accommodation, transport, visas and other legal requirements.
• In-charge of preparing leave and exit formalities
• Responsible for monitoring performance appraisal system and reviewing the performance of employees to motivate them for better productivity.
• Maintenance of personnel files and records
• Generating payroll for the company and submitting WPS file to the Bank month on month basis.
• Developing with line managers hr planning strategies which consider immediate and long-term staff requirements;
• Provide guidance and support to administration staff to perform their duties effectively.
• Supervise the monthly billing, staff scheduling and payroll processing activities.
• Ensure that the administration team follows company standards and guidelines for operational efficiency
• Provide support to resolve any problems faced by the administration team.
• Provide support in recruitment, evaluation and training of staff members.
• Analysing training needs in conjunction with departmental managers.
• Responsible for management of vehicle fleet, for staff and workers Powermech Engineering W.L.L “A Group Company of Al Sarh Holding Group Doha, (Qatar)"
HR & Administration Officer
January 2015 - November 2018
• Handled day-to-day Administration activities related to workers accommodation, transport, visas and other legal requirements.
• In-charge of preparing offer letters, induction formalities and site issues for all new employees
• In-charge of preparing leave and exit formalities
• Responsible for monitoring performance appraisal system and reviewing the performance of employees to motivate them for better productivity.
• Maintenance of personnel files and records
• Responsible for timesheets and attendance records of over 1500 employees on a month on month basis
• Generating payroll for the company and submitting WPS file to the Bank On or before first day of every month.
• Working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
• Promoting equality and diversity as part of the culture of the organization; liaising with a wide range of people involved in policy areas such as staff performance and health and safety.
• Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates;
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
• Negotiating with staff and their representatives on issues relating to pay and conditions; administering payroll and maintaining employee records;
• Dealing with grievances and implementing disciplinary procedures;
• Developing with line managers hr planning strategies which consider immediate and long-term staff requirements;
• Planning, and sometimes delivering, training - including inductions for new staff;
analyzing training needs in conjunction with departmental managers.
• Responsible for Processing of all paper works related to ministry of Labour, Payroll Processing.
KEY ACHIEVEMENTS
• Drafted and implemented HR, Personnel & Administration Policies and Procedures. Almost no policies and procedures existed before my joining the company.
• Initiated and saw through the rebranding of the organization which included a new logo, brand identity, website and uniforms.
• Initiated a performance appraisal for the first time in the history of the organization.
Drake & Scull International - Qatar, Doha, Qatar
HR & Administration Officer
June 2009 - April 2010
• Identifying new and existing manpower requirements within the company.
• Coordinating with Projects and Operations personnel.
• Coordination with central recruitment department on hiring of new staff.
• Receiving and reviewing applications, managing interviews and creating a shortlist of candidates.
• Conducting new employee Inductions by providing information about the company and advising employees on human resource policies and procedures, including appraisal policy, anti-discrimination and various other protocols.
• Generating payroll for the company and salary distribution on or before first day of every month.
• In-charge of preparing offer letters, induction formalities and site issues for all new employees
• In-charge of preparing leave and exit formalities
• Co-ordinate with the project sites and project heads to mobilize, remobilize and demobilize manpower as per the project requirements and timelines.
• Scan local markets for potential candidates to be employed
• Scan local markets for manpower supplier and co-ordinate and negotiate with manpower suppliers for seeking additional manpower as and when required
• Responsible for management of vehicle fleet, staff and worker accommodation facilities and the company kitchen
KEY ACHIEVEMENTS
• Streamlined collection of attendance data thereby bringing the date of payroll to the 1th
of every month compared to the earlier date of 15th of every month
• Streamlined and improvised all reports related to manpower thereby increasing clarity of available manpower on each site.
• Streamlined and improvised transport management thereby saving precious time and fuel costs to the company
PAST EXPERIENCE in Delhi, India
Sri Ram Enterprises (P) LTD
Sr. Human Resources Executive/Office Manager
July 2019 – Feb 2020
• Joining formalities of New Employees
• Issued official documents Offer Letters, Appointment Letters, Confirmations Letter etc
• Induction to New Joined Employee about Attendance, Leave & HR Policies.
• Ensuring that ID card, Stationary, Desktop Systems & Transport arrangements. Ensuring that Email account and other user accounts are created for new joiners.
• Ensuring all personnel records are properly maintained and updated for new and existing employees.
• Responsible for facilitating the arrangement of Air/Train ticket for the employees going for training/Meeting (official visit) as per their entitlement.
• Arrangement of New Employees I-Card, Visiting Cards, Login Ids & Bank Account.
• Arrange accommodation for the national / international as per the travel schedule.
• Ensure all bills, expenses are forwarded to finance department on time and focus on timely payment dispatch for the same.
Recruitment and Selection
• Sourcing resume from, Consultants, Internal and Personal references.
• Scanning and short listing the most suitable CVs for the position.
• Conducting HR round of personal interview and short listing the candidates for final interview.
• Ensuring that all the required documents are submitted for new joiners.
• Ensuring that Email account and other user accounts are created for new joiners.
• Ensuring all personnel records are properly maintained and updated for new and existing employees in Master Data as well as in employee's personal file.
• Issuing official documents Offer Letters, Appointment Letters, Confirmations Letter warning letter etc
Joining & Induction
• Handling on-boarding of the new Joiners
• Initial verification & documentation
• Giving initial briefing about the Company Policies to the new joiners
• Conducting employee Induction & facilitating newcomers for joining formalities Leave and Attendance
• Extracting monthly attendance from punching machine and for field staff coordinating with cluster Head for attendance of their respective cluster.
• Ensuring leaves are availed as per the leave applications and applications are recorded.
• Preparing leave records on monthly basis.
• Providing leave and attendance data for salary preparation Exit Formalities
• Conducting Exit interviews with the resigned candidates in order to know about their feedback and the correct reason of leaving.
• Issuing all kinds of documents necessary at the time of Full and Final Settlement. Uttar Pradesh Police (Contract Basis)
Upper Division Clerk
May 2010 – October 2012
Responsibilities
• Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to- day administrative and operational problems.
• Provide administrative/UDC support for various departments/divisions such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
• Operate desktop computer to compose and edit correspondence and memoranda from dictation, verbal direction and from knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit and distribute agendas and minutes of numerous meetings. GNSA INFOTECH INDIA (P) LTD
Assistant Manager Human Resource/Administration Executive Jan 2013 – November 2014
A premier integrated BPO / KPO service provider with 500 Employees providing High End transaction processing support to MNC Banks & MNCs in the Banking & Accounting domain; also a SEBI Certified Share Transfer Agency (STA) for several reputed corporate clients. GNSA also provide Back office support to Mutual Funds. Responsibilities
• Induction of New Hires.
• Maintenance of Personnel Files and Records.
• Maintenance of Relevant Employee Data.
• Coordinating with all Internal Departments in-terms of effective Functional Operation.
• Formulation & Implementation of various HR polices Processes and Systems based on the Business Requirement and Best Market Practices.
• Coordinating Objective Setting & Performance Appraisal with Delivery/Business Heads and Employees.
• Employee Development & Skill Development
• Training Coordination with Employees and External Vendor.
• Employee Counseling & Grievance Handling and Employee Relations.
• Manpower Planning.
• Implement and Maintenance of various Welfare Activities.
• Employee Retention.
• Ensure Compliances of all Manpower Statutory Requirements.
• Employee Motivation and Morale provide Personal Accident and Medical Insurance Coverage to all employees. Coordinate with the vendor and the third party for claim.
• Hands on experience in managing employer-employee relations, maintaining a peaceful and harmonious environment.
• Responsible for recruiting employees at shop floor and supervisory level.
• Well versed with statutory and social compliance and acts, with an ability to interact with government authorities and external agencies.
• Responsible for Monitoring Performance Appraisal System and reviewing the performance of employees to motivate them for better productivity.
• Interacting with contractors and suppliers and negotiate their terms of services.
• Responsible to Control and monitor Security system, Environment, Health and Safety Standards.
• Encouraging employees to give their suggestions to improve work environment and productivity.
• Responsible for Social Compliance Audit and up-keeping the organization standards.
• Responsible for Attending Enquiries, Conciliation and labour problems on behalf of the management.
• Responsible for Maintaining Discipline and Managing Misconducts, Grievance handling.
• Preparing Memos, Charge Sheets and Disciplinary Proceedings
• Preparing and Maintaining the MIS reports and submitting the same to the decision making panel of the Organization for fine-tuning the Business Strategies
• Providing necessary inputs for Reviewing and Upgrading Personal Policies, HR Manuals, Employee Manuals at Regular Intervals.
SIEL Computer Technology
HR & Admin assistant
Feb 2007 – May 2009
Responsibilities
• In charge of all induction, orientation and exit formalities.
• Scanning local markets for potential candidates, short listing, conducting interviews and making suitable offers to the candidates
• In charge of administering the joining formalities of over 300 students per year.
• In charge of employee and student welfare activities
• In charge of all advertising activities
• In charge of facilities management
Education & Professional Qualifications
• Passed High School with second division
• Passed Intermediate with second division
• Passed Bachelors of Art specialization in English with First Division
• Passed Master of business administration with First Division specialization in
(Human Resources & Marketing)
• Diploma In Information Technology from L.B.S.T.I. Yamuna Vihar Delhi
• Diploma In Office Management from L.B.S.T.I. Yamuna Vihar Delhi
• Diploma In Hardware & Networking from L.B.S.T.I. Yamuna Vihar Delhi Personal Information
Date of Birth : 04th March 1987
Marital Status : Married
Passport No. : P7157505
Contact Details
Current Contact Number : +974-********, +974********(WhatsApp) E–Mail : *********@*****.***
Permanent Address : (2) House no. C-39 B, Lane 6, Jyoti Colony, Durgapuri Chowk, Shahdara Delhi-110032
(India)
Correspondence Address : New Slata near Arabic sports complex Doha Qatar
Expected Salary : $3000+ Accommodation & Transportation Plus medical insurance
Notice period : Immediately Available
Reference No. : Will be furnished upon request
Contact this candidate