Simisola O Kola-Daisi

Email: addr1l@r.postjobfree.com

Tel: 647-***-****

Project Control Officer

PROFILE SUMARY

• A self-motivated result driven project co-ordinator with over seven (7) years’ experience in Project Coordination and Administration, with a sound knowledge of Project Management Methodologies and Processes.

• Use MS Project to create and maintain project schedule/plans, documentation and monitor key deliverables, and communicate project deliverables and milestones to all stakeholders by distributing bi-weekly reports and meeting minutes while maintaining open dialogue on project status.

• Responsible for work within the program PMO office and acted as the program secretariat. This includes monthly status reporting, onboarding of new team members, team contract extension, invoice payment, organizing townhall meetings, third party contract, and maintaining project distribution lists and other correspondence and documentation.

• Assisted the project manager in the planning, Forecasting, and Estimating of project budget. CORE COMPETENCIES

Business Case Development

SDLC Analysis and

documentation

Formal training in

Agile/Scrum

Defect Management,

Software Testing/UAT

Clarity

Confluence

Jira

SOFT SKILLS

Exceptional customer

service, planning,

scheduling, and

communication skills (verbal

and written

GAP Analysis, Risk Analysis,

Cost/Benefits Analysis

Change Management

7+ years’ experience using

MS Office Suite: Project,

Visio, Excel, Word, Outlook,

PowerPoint, SharePoint

Proficient Knowledge of

Adobe Creative suite

Team player with exceptional

Organization, Coordination

and Motivation skills.

Strong interpersonal skills

with internal and external

stakeholders.

Waterfall, Agile and RUP

methodologies

Strong collaboration,

negotiation, facilitation and

time management skills with

proven ability to prioritize and

multitask.

Ability to manage and track or

projects through the life cycle

(initiation, planning, execution

and project closure)

Flexible and “can do” attitude,

with the ability to adapt to

change.

Strong analytical, influencing,

and stakeholder management

skills

EMPLOYMENT HISTORY

Accenture / Bank of Montreal Sept 2018 – Feb 2020

Project Control Officer

Coded Project

• Work with IT Ops Transformation Initiatives leads to define what tasks are required (definition of the task and due date), as well as capturing bi-weekly status updates for these Initiatives.

• Work with Technology Leads, to gather status updates (Milestone level and overall status)

• Created organizational chart, BCP call tree, vacation schedule, on call schedule, business process and/or workflow diagrams using Visio when as needed for the Channels Service Delivery team

• Compile, consolidate and communicate Monitoring Alerting tools for the Channel Service Delivery team

• Assist in defining and managing all aspects of the project, scope, budget, financial forecasting, scheduling, resources, and quality control of work products following company’s PMO standards and governance guidelines and project management best practices.

• Responsible for meeting preparations – meeting agendas, meeting minutes, project status reports, issue logs, and action logs.

• Gather, consolidate and provide status and progress reports to program manager on a weekly basis

• Ensure that all Gating requirements and documentation are clearly spelt out, communicated, and uploaded into the SharePoint site.

• Review and verify all project deliverable completeness and store to the project repository, and responsible for access control to the SharePoint

• Facilitated stand-up meetings to keep deployment team up to date and give directions

• Worked with internal business units across the business, including different geographical locations

• Tracked action items & capturing progress within projects, for inclusion within project documentation

• Responsible for ensuring that roles of all resources working on the project are verified and NDA’d

• Used Clarity to Produce weekly project's progress/status report to project manager and team

• Forecast and manage project team in Clarity. Assist with creation of project IDs in Clarity.

• Involved in quality assurance with regards to understating and implementing policies and procedures, according to the EPMO standard.

• Use Clarity to provided various projects support on financial planning, budgeting, forecasting and manage resource timesheets

• Responsible for producing resources Vacation, On-call schedules and Distribution lists using Confluence and MS SharePoint and MS Outlook

• Track and Monitor programs financials monthly in order to reconcile financial variance, and communicate to the different Project Streams Managers

• Coordinate project activities in collaboration with the Project Manager

• Preparation of governance papers, project status reports, presentations, agendas and project supporting documentation for the STEERCO meeting.

• Manage the sharing of projects artifacts and deliverables on to-know-basis and managed access to the project repository

• Assist with the coordination of Project Activity Mapping

• Assisted in creating change requests (CRs) and tracked and reported changes in project health status and timelines, and responsible for updating CR statuses in SharePoint and producing and updating the CR decks for executive reporting on a weekly basis. Citi Group Mar 2017 – Aug 2018

Project Coordinator

Customer Relationship management Implementation

Mobile App Implementation

• Responsible for monitoring the delivery of work streams, chasing and tracking actual

• Use MS Project to create and maintain project schedule/plans, documentation and monitor key

• Communicate project deliverables and milestones to all stakeholders by

• Distributing bi-weekly reports and meeting minutes while maintaining open dialogue on project status

• Responsible for work within the program PMO office and acted as the program secretariat. This includes monthly status reporting, onboarding of new team members, team contract extension, distribution lists and other correspondence and documentation.

• Managed the Vendor Service Level Agreements (SLAs)

• Participated in daily stand-up meetings to keep deployment team up to date on deployments

• Highlight risks, variances and deviations from project baseline and objectives, including critical and key milestones, and reported to Project Manager

• Responsible for monitoring, tracking, reporting and validating project milestone duration and produce daily and weekly project’s progress/status report to project manager and team

• Provided various projects support on financial planning, budgeting, forecasting and in procurement

• Responsible for meeting preparations – meeting agendas, meeting minutes, project status reports, issue logs, and action logs

• Managed the project RAID log

• Created detailed and high-level reports for project, program and steering committee meetings, also managed the change management process

• Assist the project managers to schedule meetings, communication of agendas, and taking the minutes, follow up on action items and providing other project supports as required FMD Financial, Toronto, ON Sept 2016 to Mar 2017

Project Coordinator

VMC Upgrade

Windows 10 Migration

• Worked on Windows 10 migration (Office 365) project by providing governance, reporting and technical direction to the internal teams for applications and infrastructure, to support Windows 10 rollout

• Served as the PCO to migrate the end user facing desktop endpoints to Windows 10/Office 2016

• Determined and documented business requirements for selected lines of business in preparation for migrating from Windows 7 to Windows 10

• Coordinated meetings with People Managers and high-level executives to analyze their team members / direct reports, devices used and required applications in preparation for Windows 10 migration

• Assisted with project documentation, resource allocation and scheduling using MS-Project

• Clearly, communicated the appropriate processes for Windows 10 migration for each line of business

• Utilized document templates via email to provide the most accurate and current information to new and migrated users

• Performed project planning activities related to the discovery, scheduling, deployment and post- migration phases of the Office 365 project.

• Answered questions and troubleshot issues to ensure migration is smooth and error-free

• Provided direction, support and answers to questions, to ensure a positive and up-to-date migration experience.

• Compiled and analyze post-migration survey results using an online survey tool.

• Supported in the migration execution (User Discovery) for pilot/early users and was the contact for changes/issues/ feedbacks

• Built and maintained working relationships with team members, vendors, and other departments involved.

• Assisted in the implementation and management of VMC upgrade project

• Documented meeting minutes and decisions and tracked and managed project risks and issues.

• Responsible for sending out migration invites to participants, taking minutes and ensuring that action items are documented, communicated, and tracked until completed.

• Responsible for the coordination of migration Schedules and made migration complete on dashboard

• Provide regular updates to team on upgrade status, issues and risks.

• Created and presented status reports and executive dashboards on project progress and issues

• Assisted in vendor maintaining relationship management for project-related vendors

• Maintained the project logs: Actions, Changes, Issues and Lessons Learned

• Compiled meeting slides, facilitated meetings, sending out agenda and taking meeting minutes. FMD Financial, Toronto, ON December 2014 to June 2016 Project Coordinator

IT Infrastructure of New Branch Office Location

• Used MS Project to create and maintain project plans, documentation and monitor key deliverables

• Maintained a system of electronic project archive and retrieval, (with hard copy back up)

• Managed and tracked project financials in order to reconcile project’s financial variance

• Sourced and maintained relationship with local installers, software specialist and clients

• Monitor the delivery of work streams against plans, chasing and tracking progress as required, and producing status report

• Conducted meetings and delivered presentations as required to communicate project objectives and progress and managed stakeholder expectations across various business unit teams

• Used SOWs to manage the project-specific activities, deliverables and timelines for vendors

• Ensured all necessary preparations are made for meetings involving the Managing Director, Project manager and Senior Finance Officer using MS outlook, and attended these meetings to record agreed actions / changes to project plans and next steps using MS word and Power Point

• Maintained all project documentation and ensured they were easily accessible at all times using MS Share Point

• Maintained and tracked project issues and actions by means of an issue log,

• Identified all stakeholders and ensured they were kept informed throughout the project duration

• Participated in Brainstorming sessions with key SMEs on best approaches for data and information system

• Ensured roles and responsibilities are spelt out, understood and carried out to increase success rates of projects using MS Project, Share Point, Emails and meetings

• Used MS Outlook to provide dairy, venue, task and travel schedule for the project team and stakeholders

• Responsible for meeting preparations – meeting agendas, meeting minutes, project status reports, issue logs, and action logs.

Virgin Mobile Canada September 2013 to November 2014 Project Analyst

Project: Data Center Migration

• Supported project management phases such as planning, execution and result monitoring

• Developed and supported feasibility studies, business cases, analysis and documentation of data and processes and provided estimates of work effort and duration for small/medium sized projects

• Worked with the project team to ensure projects are delivered on time, on budget, in scope and with benefits identified, with minimal business interruption, with timely resolution of project issues

• Conduct regularly scheduled status reviews, provided guidance, identified any deviations to work plan and recommended corrective action to rectify potential issues/constraints that may impact project success

• Used SOWs to manage the project-specific activities, deliverables and timelines for vendors

• Provided management with project status updates, feedback and appropriate reporting on selected projects through a project tracking system to manage project reviews

• Supported in the review of project's requirements document for accuracy and completeness

• Responsible for the presentation of status reports to project stakeholders and senior management on project deliverables and milestones using MS Power point

• Worked as a direct liaison between all stakeholders and project team to ensure successful implementation of business requirements, ensuring regular flow of information between the entire project team by means of MS SharePoint, MS Outlook, formal and informal briefing sessions, memos and presentations

• Ensured roles and responsibilities are spelt out, understood and carried out to increase success rates of projects using MS Project, Share Point, Emails and meetings

• Used MS Share point to maintain, store and update a system of electronic project archive and retrieval, (with hard copy back up)

• Attended project review meetings and checking, identifying and documenting progress against agreed targets.

Other Relevant Experience

B & B Auto Import and Export, ON: Project Administrator InterData limited, ON: Project Administrator

Education and Professional Development

• Microsoft Excel Beginner, Advance and BVA Training

• Project management Professional Training Degree (Sheridan College)

• Information Technology Infrastructure Library (ITIL)

• Software testing (UAT)

• Business Analysis Certificate program

• Business Process Improvement Methodologies Certificate

• PMP Certification (in progress)

• Customer Interaction Management System Training

• BA Philosophy

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