MJ.VALENZUELA***@GMAIL.C

OM

SHARJAH, UAE +971********* MJ VALENZUELA

1

.

PROFESSIONAL

CAREER OBJECTIVE

Determined and diligent

professional pursuit a career in

a progressive organization as

Administrative staff with 8

years extensive experienced

and have strong document

controlling and administrative

background. Aiming to work

for a highly motivating and

challenging environment that

provides the opportunity to

grow and utilize my potential,

experience, knowledge and

trainings as an individual. I

believe that time management

is important in any role we

commit, filter priorities to

obtain due dates and work

schedule on time, to have a

good coordination with the

team and to be able to carry

out the day without any

pending and delays. I am a

detail-oriented person,

organized and able to

maintain systematic work

environment at all times.

MARILOU JHUNNE VALENZUELA

RECEPTIONIST EXECUTIVE ADMIN ASSISTANT

SECRETARY DOCUMENT CONTROLLER

EXPERIENCE

EXECUTIVE SECRETARY – ARAMCO OVERSEAS COMPANY (SAUDI ARAMCO)

• SEPCO ELECTRIC POWER CORPORATION • DEC 2019 – JUNE 2020 Secretary of Sr. Project Engineer and Project Engineers. Assessing and preparing transmittals and distribute to assigned lead engineer and concern department for review and evaluation. Update transmittal logs daily for monitoring and remind concern engineer for any near end due and overdue to expedite to avoid any delay in document submission.

Formatting engineer’s comment resolution sheet to attach to its transmittal before submitting to department head for signature. Consolidating and preparing Weekly Engineering Highlight report for my manager’s review for meeting presentation.

Coordinating with department team on board and overseas in daily basis for urgent transmittals and update my manager to officially remind the team.

DOCUMET CONTROLLER / SECRETARY

• UNITED ENGINEERING CONSTRUCTION •

NOVEMBER 2015 – NOVEMBER 2019

Draft letters to client, consultant and subcontractors including internal and external transmittals.

Ensure LPOs, CDC and PDC are accurate and precise. Supervision on documents in electronic document management system (EDMS) in project server.

Asses and distribute links to staff for new document location. Document controller for both soft and hard copy filing. Evaluate each document such as Technical submittal, Material submittals, Shop drawings, Method statements, RFI and IR’s before receiving and forward to concern department.

. MARILOU JHUNNE VALENZUELA

RECEPTIONIST EXECUTIVE ADMIN ASSISTANT

SECRETARY DOCUMENT CONTROLLER

MJ.VALENZUELA143@GMAI

L.COM

SHARJAH, UAE +971********* MJ VALENZUELA

2

EXPERTISE

Microsoft Excel:

Logical Formulas

Formatting

Work Log

Log reports

Log Calculations

Microsoft Word:

Typing speed 40-50wpm

Snag list report

Letter drafting

Microsoft Power Point:

Slideshow Report

Organizational Chart

Microsoft Publisher:

CD covers

Business cards

Certificates

Adobe Acrobat Pro:

Converting word to PDF

Converting PDF to word

PDF optimizing

PDF reducing file

Nero:

CD burning

CD edits

Correspondences thru email/telecom for all related concern. Manage systematic filing to maintain reference sequence, project document.

Submit excel reports, word document for engineer drafts such as snags list, punch list as built, etc. as required in project management. Conduct document for staff transfer, staff arrivals, site memos, petty cash report, drivers schedule etc.

DOCUMENT CONTROLLER - CONSULTANT OFFICE

(AE7 MORSE ARCHITECT AND ENGINEERING CONSULTANT)

Evaluate each document such as Technical submittal, Material submittals, Shop drawings, Method statements, RFI and IR’s before receiving and forward to concern department.

Arrange distribution and distribute to concern engineer/department. Update the incoming and outgoing submittal logs especially IR’s. Maintain NCR log series and updating them.

Arrange commented submittals & IR’s to be submitted. Maintain Hard Copy filing for all documents.

Rename all the scan file of submittals for record. Supervised Monthly reports (includes total submittals we received/release in a month; how many of it are delayed and how many of it still under review by a concern department) thru excel. Calculate overall delays, pending’s, approved & rejected submittals thru Microsoft excel.

Correspondences thru email/telecom for all related concern. ADMIN SECRETARY

Arrange and asses all the submittals such as shop drawing, material

& technical submittals, method statement, RFI’s, IR’s etc. to be submitted consultant.

Evaluate commented submittals from consultant and distribute to

. MARILOU JHUNNE VALENZUELA

RECEPTIONIST EXECUTIVE ADMIN ASSISTANT

SECRETARY DOCUMENT CONTROLLER

MJ.VALENZUELA143@GMAI

L.COM

SHARJAH, UAE +971********* MJ VALENZUELA

3

SKILLS

Excellent communication skill

both verbal and written

Computer Literate

Detail oriented individual

Can maintain systematic

work environment

Organized with documents

Can handle work pressure

Can obtain project deadlines

and due dates.

Preparing meetings and

conference.

Air booking for business

travel and appointments

Self-motivated & creative.

A responsible team member

that contributes idea to

enhance work quality &

speed.

Good team member

Having work ethics

Having sense of

responsibilities

Self-motivated and

hardworking individual

concern engineer/department.

Update the incoming and outgoing submittal logs.

Rename all the scan file to be kept for record and reference. Draft letters & transmittals to issue to consultant, client and subcontractors.

Maintain Hard & Soft Copy filing for all documents. Maintain sample arrangement with reference number and sample tag form for submissions.

Supervised Monthly reports (includes total submittals we received/release in a month; how many of it are delayed and how many of it still under review by a concern department). Calculate overall delays, pending’s, approved & rejected submittals thru Microsoft excel.

Correspondences thru email/telecom for all related concern. EXECUTIVE ADMIN ASSISTANT • GOLDEN SQUARE ENGINEERING CONSULTANT • SEPTEMBER 2014 – OCTOBER 2015

Supervised tender invitations for tender stage of project and email/fax to selected contractors for quotation.

Ensure CD’s and DVD’s are precise before handing to contractors to tender the accurate drawing as well as BOQ.

Assist on BOQ and specification formatting.

Draft snag list reports includes site photos and comments. Asses Non-conformance report (NCR) to contractor issued by a concern consultant engineer.

Draft proposal letters for Technical Manager approval for client meetings and prospect clients.

Correspondences thru email/telecom for all related concern. Ticket/Hotel booking for business travel of DM.

Arrange conference meetings in meeting room ensuring report are ready in laptop, projector are set and refreshments are prepared.

. MARILOU JHUNNE VALENZUELA

RECEPTIONIST EXECUTIVE ADMIN ASSISTANT

SECRETARY DOCUMENT CONTROLLER

MJ.VALENZUELA143@GMAI

L.COM

SHARJAH, UAE +971********* MJ VALENZUELA

4

PERSONAL

INFORMATION

Born on February 24, 1991

28 years of age

Married

Female

Filipino

Residence Visa

(Transferrable)

4 years Admin Experience

4 years Document

Controller Experience

8 years UAE Experience

EDUCATION

THE ALPS TECHNOLOGY ACADEMY

DIPLOMA IN DENTAL TECHNOLOGY

2007-2009

GRACE OF SHEKINAH SCHOOL

SECONDARY HIGH SCHOOL

2003-2007

SAPANG PALAY ELEM SCHOOL

PRIMARY ELEMENTARY SCHOOL

1997-2003

Serves as DMD personal assistant & maintain workflow Hard and soft copy filing of all approved documents. RECEPTIONIST • QUALIDENT DENTAL LABORATORY•

APRIL 2012 – SEPTEMBER 2014

Received and evaluate calls from clinics and attend responsibly. Case registration for dentist, patients & scope of work to be done. Manage production task schedule and ensure continuous workflow. Coordinate local deliveries and International shipments. Quality control over Inventory and purchasing orders of supplies. Correspondences thru email and answer all mails from client and inquiries to prospect new client.

Direct billing of items and invoicing.

Coordinating with company messengers and courier as well as with production staff to ensure products are timely monitor until it reaches delivery of the same.

OFFICE ASSISTANT • KOBAYASHI OFFICE •

NOVEMBER 2007 – APRIL 2009

Performing document fillings ensuring its systematic alphabetically order.

Data entry for student’s record and personal files. Scheduling appointments of new registered students and assist them on school visions as well as rules and regulation. Asses personal files according to family name of each students, whenever enrollment, payment, exams are due.

Assist with all other administrative duties and ensure coordination with team at all times.

Draft short office memos and hang them in school bulletin whenever there is announcement, events as well as academic related concern.

. MARILOU JHUNNE VALENZUELA

RECEPTIONIST EXECUTIVE ADMIN ASSISTANT

SECRETARY DOCUMENT CONTROLLER

MJ.VALENZUELA143@GMAI

L.COM

SHARJAH, UAE +971********* MJ VALENZUELA

5

CHARACTER REFERENCE

Muraisen M. Al Hajri / Mohammed Al Shamlan

Sr. Project Engineer at Aramco Overseas Company (Saudi Aramco) addq1g@r.postjobfree.com

Hannah Gay Linzag – 04 399 7758

Document Controller at AE7 Morse Architect Eng. Consultants addq1g@r.postjobfree.com

Fakhar Durrani – 04 282 8242

Project Administrator at United Engineering Construction addq1g@r.postjobfree.com

Said Chahboune – 04 385 9882

HR Manager at Golden Square Eng. Consultants

addq1g@r.postjobfree.com

Contact this candidate