Executive Assistant Administrative

Sharon D. DeRouen addpqj@r.postjobfree.com

South Metro Denver Area 303-***-****

Dear Hiring Manager:

Please accept this cover letter and resume in response to your job posting for a Scheduling Manager and Executive Assistant to the CEO. I supported the executives, managers, supervisors and co-workers for several years. I treat all projects, assignments and tasks with urgency and importance. As the assistant to the Chief Operations Officer at Fire and Police Pension Association (FPPA), I arranged meetings and conferences, prepared agendas and coordinated travel. The assistant position was in the development stage when I first came to FPPA. I was able to expand the role from its original version to include many other types of responsibilities: responsibilities that utilized my talents and experience thereby enabling the COO to focus on other tasks. I am energetic and dedicated. I thrive on multiple projects and deadlines. I have past experience supporting co-supervisors as well as experience supporting multiple managers. My most recent position at Ludvik Electric was supporting a team of project managers (Construction Managers, Project Managers and Project Coordinators). This position allowed me to be the final point of review for documents and contracts; functioning as a safety net for accuracy and professional appearance, presenting consistency to all documents from the team.

I have further experience assisting personnel with travel arrangements that include international travel and visa applications. When I supported the president of Power Marketing Group, I routinely assisted with her arrangements to travel “around the world” as she scheduled customer visits in such countries as Australia, Indonesia, the United Arab Emirates and Pakistan. She would usually conclude those trips in Paris or London, flying home through the opposite coast. Once she returned, I would compile her expense reports, including converting foreign currency expenses for reimbursement. I have experience with Bills of Lading, visas and conducting business with many cultures.

I have over ten years’ experience converting and transforming data for upload into different systems as a data analyst. I have excellent organizational skills and handle projects efficiently and effectively. I work as well independently as I work with others. My professional image is seen in my initiative to complete assignments on my own and my positive attitude in tackling all types of projects. I enjoy finding creative and entertaining ways to communicate ideas and solve problems. Please contact me via email, addpqj@r.postjobfree.com, or cell, 303/594-2207. Thank you for your consideration.

Sincerely,

Sharon DeRouen

Sharon D. DeRouen addpqj@r.postjobfree.com

South Metro Denver Area 303-***-****

Statement of Qualifications:

Detail attentive, self-motivated, self-disciplined professional who excels in managing priorities and deadlines. Veteran executive assistant with public pension firms, marketing, wholesalers and manufacturers. Experienced with accounts receivable, accounts payable, office management and property management responsibilities. Quick learner. Energetic, detail-oriented and highly organized; all with a positive attitude. Proven ability to comprehend and analyze complicated data and communicate such information to customers and associates. Easily switches from team player to independent worker as necessary. Areas of expertise include:

• Executive Assistant 10 years • Administrative Assistant 15 years • Project Management 4 years

• Data Analyst 13 years • Data Integration 5 years • Quality Assurance 10 years Ludvik Electric, Lakewood, Colorado – 07/2019 to 05/2020 Administrative Assistant to Construction Manager (10 months) Coordinate and process all Contracts, Subcontracts and Purchase Orders. Process change orders. Monitor and follow-up all documents processed through Newforma file management software. Reconcile invoice accounting to purchase orders. Attend weekly team meetings. Attended the annual Project Management Institute boot camp. Assist as necessary with Human Resource filing and other projects as assigned. Cover reception duties when receptionist is away

(lunch, breaks, etc.). Coordinate meetings/calendars for Construction Manager, Project Managers and Project Coordinators.

ATBS (as contract through Express Employment Professionals), Lakewood, Colorado – 01/2019 to 05/2020 Financial Analyst (4 months)

Responsible for verifying and reconciling revenue and expense amounts provided by clients or partner carriers to amounts reported within the ATBS database. Researching and ensuring that clients’ financial results are in line with established due diligence parameters or have reasonable explanations from the established parameters. Researching accounting and data entry issues to determine the correct application of client transactions in the preparation of profit and loss statements and related schedules. Generating accurate Schedule C information for inclusion in clients’ income tax returns and adhering to all established reconciliation processes. Providing high-quality customer service by assisting in answering clients’ questions regarding accounting matters and communicating information in a manner that is understood by clients and ATBS employees.

Empower Retirement, Greenwood Village, Colorado – 01/2007 to 12/2018 Implementation Coordinator National Accounts (5 years) Responsible for successful installation of retirement plans within the proprietary retirement plan record keeping system, EASY. Responsible for data scrubbing and installation of transferring data records as well as verbal and written communications with internal teams, prior record keepers and plan sponsors. Coordinate the timely and accurate review and setup of retirement plans. Oversee the setup of additional plan services and work with other team members to ensure accuracy. Analysis and coordination of plan and participant data loads in a timely and accurate manner. Review and reconciliation of plan assets upon conversion. Responsible for developing and maintaining quality control documentation for various processes using MS Word and SnagIt. Sr. Data Analyst (7 years)

Responsible for leveraging soft-ware tools to manage the implementation of transfer and new start up plan data. Coordinated entry of plan information into the record keeping system based on provisions selected by the client. Analyzed, interpreted, and loaded information provided by a diverse universe of prior record keepers into the database. Utilized InfoPath workflow process to track and communicate progress. Reconciled data at the plan and participant level to ensure accurate data entry of records and met the 24 hour turnaround goal. Consulted with associates to resolve issues. Researched internal requests for verification of conversion information. Responsible for developing and maintaining a Documentation Catalogue of all Automation Team processes using MS Word and SnagIt. Sharon D. DeRouen page 2

South Metro Denver Area 303-***-****

City of Castle Pines, Castle Pines, Colorado (concurrent with Empower Retirement) – 03/2010 to 12/2011 City Clerk (2 years)

Attended bi-monthly City Council meetings and ad hoc Special City Council meetings. Compiled minutes for any meetings attended. Responsible for retaining all personal records for minutes, supporting documents, notes and recordings in accordance with Colorado Municipal Records Retention Schedule

(Schedule No. 8). Acted as the City liaison to Douglas County for coordinated City, County and Statewide elections. Assisted the Deputy City Clerk with election related tasks, i.e. assisted with voter address verifications, monitored the Mail Ballot Drop Box hosted by the City, etc.

• Accepted this volunteer position in March 2010. These duties and responsibilities ran concurrent with the responsibilities of paid positions. Most meetings were in the evenings and the minutes were compiled in a home office during evenings and weekends. The two year appointment expired on December 31, 2011.

Fire & Police Pension Association of Colorado, Greenwood Village, Colorado – 02/1999 to 07/2007 Contribution Specialist (2 years)

Processed member contributions received during the monthly/annual cycles including recording and balancing deposits. Identified and analyzed discrepancies with deposits. Maintained membership records including new enrollments and active member changes. Primary contact for customers (employers and members) and staff regarding contribution and membership data including any given deposit’s location in the contribution cycle. Primary contact for questions regarding contribution procedures and deadlines. Provided the appropriate enrollment forms to the employers. Communicated and trained customers regarding the calculation of funds due. Communicated necessary contribution and membership information to all levels of customers and staff.

Administrative Assistant to the Chief Operations Officer (6 years)

• Coordinated travel and maintained calendar for the Chief Operations Officer. Coordinated statewide and local pension plans on issues related to actuarial studies. Compiled and maintained general office supplies budget. Coordinated property management issues. Appropriated new equipment, furniture, etc. including assembling vendor proposals and accepting bids. Key operator for equipment and Microsoft product software. Assisted in mini- and micro-computer operations including providing user support. Created and maintained the position’s Standard Operating Procedure manual. Annually completed complicated insurance renewal forms for building, fiduciary, and professional liability. Acted as liaison with local pension board members regarding actuarial issues.

• Developed and maintained an Access Database for tracking 1500+ item fixed inventory, including analysis queries to populate report templates.

• Reduced the $120k annual supplies/equipment budget 32% over a 4-year period.

• Took the lead and coordinated the biennial actuarial data collection process for 165 volunteer firefighter pension plans and 80+ employers with the Death & Disability plan.

• Coordinated several office improvement projects with associated vendors and contracted property management personnel.

Skills:

Software: Proficient with Microsoft Office products in a Windows environment (Word, Excel, Outlook, Access, PowerPoint). Familiar with various applications such as Snag It!, InfoPath, Salesforce and QlikView. Time Management, Organization, Prioritizing.

Contact this candidate