Mahboob Ali - Senior Documents Controller. * / *

Specialty: - Senior Documents Controller

PROFILE SUMMARY:

Having 10 Year’s vast Experience in Different Organization of Civil, MEP, Oil & Gas, Power Transmission & Distribution projects and Working with honorable clients like; Saudi Aramco, SABIC, Technip, SNC-Lavalin, Samsung Engineering etc., and more else I have reinforced my career and exposed my skills to more enlarged fields of major organizations in the field of office administration and Document Control Department. Currently I have been assigned as a Senior Document Controller but yet I have extended my skills within else administrative works to dominate additional tasks and playing a trusted role in: business development documentation; project document controlling, related correspondence and reporting preparation time keeping, Office Admin and site HR skills. Where I have groomed myself to control all kinds of office work including but not limited to project documents handling, reporting, and general business correspondence. I always tried my best to reach the expectations of my Superiors and succeeded. Have good experience in using of E-Service Portals commercial software of SABIC and Saudi Aramco for uploading Technical Submittal for Projects Tendering. My experience includes manual and computerized reporting, worksheets and ledgers. I am a self-driven person energetic to take on challenging tasks and to work under pressure.

ACADEMIC RECORD:

F.A (Faculty of Arts) From BISE, Swat KPK Pakistan 2007

Secondary School Certificate From BISE, Swat KPK Pakistan 2005 Computer

Skills:

MS Word

MS Excel

MS PowerPoint

MS Publisher

MS Access

Computer Typing Speed

(70+ W.P.M)

In page (Arabic & Urdu)

Corel DRAW

Adobe Photo Shop – 7

PDMC Software

Internet & Email

MRO Software

Application

Field Material

Control System

Application for Travel

Agency

Ameduce, Galileo

World Spain

e-Business Portal

ADDITIONAL CERTIFICATIONS:

Certificate of Graphics Designing Certificate of Information Technology

Certificate of Office automation

EXPERIENCE IN KINGDOM OF SAUDI ARABIA

Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller

Duration : 01/03/2018 to till date [Head Office]

Job Responsibilities:

All Project files will be stored on server for easy access to the authorized personnel.

Receiving the entire outgoing and incoming Letters from Project and send it to Concerned dept.; person

Preparing Monthly Timesheets of Project Employees and Head Office Employees.

Updating Company Profile, Pre-qualification for Tendering New Projects.

Making Presentation of Company Profile to Clients.

Preparing & updating the Manpower Master Sheet weekly wise mentioning details of employee’s vacation details, employee’s status and their ID’s validities which includes passports, Iqama, Driving License, Gate Pass, Qualification certificates etc. Manpower Report as Vacation Details, Active Employees, and Visa Expired etc.

RESUME

MAHBOOB ALI

addpbr@r.postjobfree.com

E-mail: addpbr@r.postjobfree.com

Mobile Contact # +00-966-***-***-***

Mahboob Ali - Senior Documents Controller. 2 / 3

Working with HR Manager as Senior Document Controller

Updating the Employees Bank account and prepare the salary Certificate for opening new bank accounts.

Opening file for new staff including recruitment document.

Following up letters and sanctions which need to be authorized in chamber.

Preparing sponsorship Documents and send for Chamber as instruction by HR Manager / DGM.

Preparing a Letter’s for employees as Salary Certificate, Introduction Letter Sign by DGM and send it For Chamber of Commerce as requested by the employee.

Making sure of document validity ending not lesser than 3 months.

Following up Employees Passport Expiry date and Iqama’s. EXPERIENCE IN KINGDOM OF SAUDI ARABIA

Clients : SAUDI TABREED / SNC LAVALIN

Project : KING KHALID INTERNATIONAL AIRPORT “RIYADH” MEGA PLANT Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller & Time Admin Duration : 01/01/2017 to 28/02/2018 [Transfer to Head Office] EXPERIENCE IN KINGDOM OF SAUDI ARABIA

Clients : SAUDI ARAMCO / SAMSUNG EPC

Project : CLEAN TRANSPORTATION FUELS at RIYADH REFINERY Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller & Operating FMCS System Duration : 20/10/2015 to 30/12/2016 [Transfer to AIRPORT PROJECT] Documents Controller;-

Update all incoming and outgoing Contractor and Company Project documentation into register and update soft copies into Aramco Server.

Receives, and stores hard copies of all technical drawings, reports and related information in an orderly manner, in line with the company’s Management Procedures.

Maintenance of all project documentation, operational, financial, technical and administration.

Manage the flow of documentation within the organization

Responsible for all official submittals such as correspondence, document submittals, inspection reports, daily report & material submittals accurately updates information as required.

Maintaining Log for All Project Files and stored on Server For easily available to all the departments.

Responsible for maintaining and updating the record of mobilization and demobilization of employee.

Maintains files and computerized indexes for all documents. Generates electronic/hardcopy reports as needed by GE, the project or management. Establish maintain and update files, database, records and other documents; develop and maintain data, stock or capital requirement inventories

Responsible for all official submittals such as correspondence, document submittals, inspection reports, daily report & material submittals

Responsible for all of the dispatching, routing, and tracking of delivery

Communicate with all the suppliers and other external parties for transmitting documents and data between both companies and ensure the acknowledgement of the receipt from both sides. Additional Responsibilities; - FMCS - Field Material Control System

To enter the fit-up & welding reports on daily basis.

To enter the material withdrawal details.

To segregate and generate the reports as per welding, fit-up & steel structures. Service wise.

To report support the piping and welding progress team with accurate details of the productivity achieved.

To coordinate and provide feedback to the planning engineer on with the daily productivity.

To brief Project Manager on daily basis about the productivity.

Make Daily, Weekly and Monthly reports depends on the information require by Supervisor / Manager

Mahboob Ali - Senior Documents Controller. 3 / 3

EXPERIENCE IN KINGDOM OF SAUDI ARABIA

Clients : SABIC – KEMYA / TECHNIP

Project : AL-JUBAIL PETROCHEMICAL COMPANY (KEMAY)

SAUDI ELASTOMER - HALOBUTYL 2 PLANTS

Company : AL-HUSAM GENERAL CONTRACTING COMPANY

Position : Senior Documents Controller

Duration : 01/07/2013 to 15/10/2015 [Transfer to RCTF Project] EXPERIENCE IN KINGDOM OF SAUDI ARABIA

Clients : SAUDI BINLIDAN GROUP / CONSULTANT DAR AL RIYADH Project : King Abdullah Financial District [Riyadh] “High Rise Building Parcel 110 & 111” Company : SPECIALIZED CONTRACTING COMPANY

Position : Secretary / Documents Controller

Duration : 01/12/2009 to 24/06/2013

Job Responsibilities:

Scheduling Concrete Booking and coordinating the status of concrete to concerned engineers.

Responsible in handling (MRO) software application and Online MRO & Payment Certificate.

Receiving Incoming Letters, Shop Drawing, Material, Catalogues... etc.

Maintain database system log and generate print copy of all incoming and outgoing correspondence, documents, and drawings from Client, Vendors, and Internal documents.

Creation and maintenance of Filing System & records.

Registering the incoming and outgoing documents for controlling their tractability and filling.

Electronic internal distribution of project technical documentation on workflows.

Upload the documents and transmittals into the Client’s document management tools.

Manage supplier / vendor documentations review.

Expedite the document review and approval internally and externally

Take initiative in developing final project documentation in conjunction with suppliers, contractors and other departments and managing all archiving processes as and when appropriate.

Input to the continuous improvement of document management tool. EXPERIENCE IN PAKISTAN

School : SWAT CHILDREN ACADEMY

Position : Administrative Assistant / Computer Operator Duration : 01/Sep/2007 to 10/Oct/2009

Job Responsibilities

Documentation of all the work being done on daily basis

Enter the Status of Employees Fees in Data Base Commercial Software.

Preparing the Syllabus for BMPSA Board and uploading in website.

Retrieves documents and maintains the automated distribution log.

Maintenance of all BPMSA Board documentation, operational, financial, technical and administration PERSONAL INFORMATION;-

Name: Mahboob Ali

Father’s Name: Usman Ali

Date of Birth: 17th April, 1988

Gender: Male

Marital Status: Married

Religion: Islam

Nationality: Pakistani

Visa Status: Residency Visa (Transferable)

Languages: English, Urdu, Arabic and Pashto

E-mail: addpbr@r.postjobfree.com

addpbr@r.postjobfree.com

Mobile Contact: +966-***-***-***

Contact this candidate