Secretary / Document controller / Tender comparison program
Resume:
Curriculum Vitae
Summary of Professional Qualifications:
Hands on experience in Computer applications.
Capable of handling various office applications such as MS word, Excel, PowerPoint, Microsoft Projects, Internet, Windows outlook express etc.
Administrative and clerical duties necessary to run an organization efficiently.
Excellent communication and computer skills for dealing with clients.
Good writing and interpersonal skills and administrative abilities, Time management, supervisory skills etc.
Knowledge of accounting procedures like accounts receivables, accounts payables, petty cash, ledgers, invoicing, purchase orders, store issue vouchers, material receipt vouchers, inventory control etc.
Worked with the following reputed companies in Kuwait:
Company : First Kuwaiti Trading & Contracting Co. W.L.L
Work Period : May 2010 till Now
Title : Project Secretary
Nature of duties & Responsibilities:
Manage and provide direction for day to day operation and administration of the Project office.(Various Projects)
Set up visitors appointments, operator service, email and correspondence
Documentation and submittal of Daily Reports, Check Lists, RFI, Shop Drawings, Materials etc.
Periodic entry of submittal logs, procurement logs etc.
Assisting with Safety Engineer in safety procedures documentation and implementation.
Preparation of Payment Applications, Payment Certificates.
Corresponding independently with Head office and coordinate in solving day to day issues. Minutes of meeting.
Preparing interim payment instructions for contractors on the basis of completed activities.
Preparation of monthly report, site work instructions etc.
Company : Al Dar Equipment & Trading Company
Work Period : November 2009 To April 2010
Title : Executive Secretary
Nature of duties & Responsibilities:
Performing and coordinating office administrative activities and storing, retrieving and integrating information for dissemination to staff and with inter departments.
Perform a variety of administrative & office work support, serves as information and communication channel for GM’s Office.
Financial dealing such as Petty Cash / Invoice for suppliers etc.
Administrative work and special assignments reviewed with due professionalism for completeness and adherence to instructions and procedures as per company policy.
Proper maintenance of departmental records such as HR related documents, Purchase related documents, staff details, asset details, confidential documents etc.
Schedule meetings and recording minutes of meeting.
Dealing with quotations, making comparative study and choosing the appropriate quote.
Retrieving emails and forwarding it to relevant management personnel.
Assisting in manpower recruitment announcement, interviews and screening.
Preparation of manpower contracts, contracts with companies, LOI and other relevant documents.
Company : Amana United Trading & Contracting Company
Work Period : 2006 To 2009
Title : Project Secretary
Nature of duties & Responsibilities:
Manage and provide direction for day to day operation and administration of the Project office.
Set up visitors appointments, operator service, email and correspondence
Documentation of Daily Reports, Check Lists, RFI, etc.
Periodic entry of submittal logs, procurement logs etc.
Assisting with Safety Engineer in safety procedures documentation and implementation.
Preparation of Payment Applications, Payment Certificates.
Corresponding independently with Head office and coordinate in solving the issues.
Preparing interim payment instructions for contractors on the basis of completed activities.
Preparation of monthly report, site work instructions etc.
Company : York Contracting and Trading Co.(Easa Hussain Al Yousifi Est.)
Work Period : November 1997 To 2005
Title : Executive Secretary
Nature of duties & Responsibilities:
Executive secretary to General Manager
Prepare correspondence with international suppliers
Sort, check and distribute incoming and outgoing mail and faxes
Fixing appointments, conducting co-ordination meetings, dealing with customer complaints, managing all office up keepings, logging inward and outward register.
Control and oversee the proper implementation, maintenance and updating the department records and filing system.
Writing down the minutes of meeting such as board, and staff meetings.
Preparation of quotation and order inquiry letters.
Preparation of inventory control reports and data entry of goods receiving.
Documentation of Letter of Credit.
Preparation of BOQ and Tender docs.
Strengths
Team Player, good interpersonal communication skills, amiable, analytical and adaptable to new environments.
Strong ability to learn new technologies fast and to assimilate the information with the essential job functions.
Enviable ability to make sound decisions in a manner consistent with the critical job functions.
Excellent ability to work under minimal supervision and prioritize work.
In-depth ability to clearly explain policies, procedures and regulations.
Convincing ability to exercise judgment and tact in dealing with the public and other employees.
Name : Jolly Mathew
Nationality : Indian
Marital Status : Married
Visa Status : No. 18 (Transferable)
Mobile Number : 50149484
Educational Qualification : B.Com
Other Qualifications : 1. Diploma in Computer
: 2. Certificate in Typewriting
: 3. Excellent knowledge in Excel, MS word, Power
Point, outlook, Internet etc.
Objectives:
Looking for a dynamic company to secure a challenging job in a competent atmosphere so as to utilize my valuable experience and academic inputs to facilitate improvement, growth and value addition to the organization with the view to enhance my career prospective by growing along with an esteemed company.
Thanking you,
K.A. Jolly Mathew
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