Sheila Minnice

*** ********* ******, **********, ** 60107

630-***-**** / addoru@r.postjobfree.com

Experience

H&W Hochfelder & Weber, P.C. Chicago IL December 2016 – Present

Office Manager

Manage a staff of thirteen employees

Assistant to all shareholders in the firm

Responsible for all administration functions of the firm

Responsible for processing all expense reports

Responsible for all A/R and A/P

Manage entries into Quickbooks, process checks and reports through Quickbooks

Enter and create billing in CCH ProSystems, run A/R aging, billing reports, WIP reports

Create, assemble and print all income tax filings

Maintain and order all breakroom/kitchen items

Maintain and order all office supplies

Responsible for all catering lunches and dinners for the firm

Responsible for maintaining all employee files

Responsible for communication with the building regarding suite issues, rent, and security issues

Sneckenberg, Thompson & Brody, LLP, Chicago, IL May 2013 – December 2016

Office Administrator/Legal Assistant

Manage a staff of fifteen employees, responsible for all administration functions of the firm

Manage all billing through Time Slips including coding and assigning expenses to the proper cases

Responsible for creating and processing expense reports, and all A/R and A/P

Manage all entries into QuickBooks and handle reconciling firm credit cards

Responsible for Payroll and HR, including ordering office supplies, and scheduling service calls

Opening and closing cases

Responsible for all filings at the Circuit Court, Federal Court, Appellate Court and State Supreme Court in Cook and Collar counties, including serving copies of all filings on opposing counsel as well as co-counsel

Electronic filing through the ECF

Scheduling depositions, and responsible for calendar management and travel arrangements

Responsible for editing and formatting all legal documents, including preparing draft motions, orders, pleadings, exhibits, certificates of service, notices, lis pendens notices, service of documents on opposing and co-counsel

Brown, Udell, Pomerantz & Delrahim, Ltd., Chicago, IL September 2009 – May 2013

Legal Assistant

Assisted four Commercial Litigation Attorneys in the firm and was backup to eight attorneys

Handled all administrative functions including docketing and maintaining legal files, including opening and closing files

Responsible for maintaining shared and individual office calendars and coordinating travel arrangements

Responsible for editing and formatting all legal documents, including preparing draft motions, orders, pleadings, exhibits, certificates of service, notices, lis pendens notices, filing foreclosures, preparing notices for publication for foreclosure and sheriff sales, preparing sheriff documents after foreclosure was entered, table of contents and table of authorities

Responsible for all online case filing through the ECF system

Responsible for all paper filings at the Circuit Court, Federal Court, Appellate Court and State Supreme Court in Cook and Collar counties, including serving copies of all filings on opposing counsel as well as co-counsel

Processed TimeSlips and Time Matters entry

The Jacobs Law Firm, Chtd. Chicago, IL February 2007 – September 2009

Executive Legal Assistant

Assisted the four Partners in the firm

Responsible for all administrative functions including docketing and maintaining all legal files, maintaining shared office calendars and coordinating travel arrangements

Responsible for editing and formatting all legal documents, including preparing exhibits, certificates of service, table of contents and table of authorities

Responsible for all online case filing through the ECF system as well as all filings at the Circuit Court, Federal Court, Appellate Court and State Supreme Court in Cook and Collar counties, including serving copies of all filings on opposing counsel as well as co-counsel

Handled mail distribution, including copying and indexing

Knowledge of online Westlaw research, including case law and statutes

Kept track of all expenses and assigned them to the proper cases

Zeag USA, Inc., Chicago, IL March 2006 – February 2007

Office Administrative Manager

Assistant to the President of the company

Managed office staff of twenty-five

Responsible for all administrative functions

A/R, A/P, Payroll, prepared all checks

Prepared all invoices

Prepared and placed all purchase orders

Answered incoming calls, including service calls and dispatch technicians

Ran all monthly reports in QuickBooks

Managed all employee personnel files and insurance files

Prepared all expense reports and reviewed receipts for accuracy

Was assistant to the Sales Staff

Newspapers First, Chicago, IL March 2005 – March 2006

Administrative Assistant

Assistant to the Senior Vice President and Sales Support Staff

Processed all invoices

Reconciled checking and petty cash accounts

Scheduled appointments and travel arrangements

Organized all special projects, meetings, forums

Handled office remodeling project

Organized all reports and presentations

Prepared spreadsheets

Tracked and maintained all office expenses

Ordered and inventory of office equipment and supplies

Maintained expense reports and tracking payment for reports

Skills

** Certificates in MS Word and Excel ** MS Word, Excel, PowerPoint and Outlook ** QuickBooks ** WordPerfect ** PC Law, Time Matters, Time Slips, WorldDox

Volunteer Experience

Mission Possible 3, Angel Tree Network

State of Illinois Notary Public

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