*/*

Jyothilekshmi. K

Mobile: 050-******* & Email: addntr@r.postjobfree.com

Professional Objective

Administrator/Executive Assistant/Coordinator

With comprehensive experience

Planning & Organizing

Confidential

Correspondence and

Data Management

……Office Administration

Management…. Office

Procedures, Practice and

Management….. Team

Building & Leadership…

…. Cross-Cultural Work

Environments……

Academic

Achievements

Master of Science

(M.Sc Demography-Vital

Statistics/Population

Studies)-2003

Bachelor of Science

B.Sc(Statistics)- 2001

Technical

Qualifications

Diploma in Computer

Applications (MS-Office,

MS word, excel

Data entry)

HR Mename HR Software

Oracle

Insta HIS Software

Medinous HIS Software

Awards

University rank holder

– M.Sc

Demography/Population

Studies 2003

Prf.N.K.Nambuthiri

endowment prize for

securing the top mark in

the semesters(1&2) :

M.Sc 2001-2002

Executive Profile

Highly talented, productive and result-oriented professional with over 13+ years of working experience in multi-cultural environment with career defined by progressively responsible and diversified experience in competitive business environment. Leader with strong organizational skills, and the ability to work effectively under pressure and stress. Motivated to work efficiently without direct supervision in busy environment, handling many tasks simultaneously; able to prioritize workload and multi-task. Effective communication/interpersonal skills and a team player; interact positively with a wide range of people, and establish relationships based on respect. Recognized for professionalism, positive mental attitude, commitment to excellence, and demonstrated ability to interact effectively with senior management, associates, and customers.

Career Progression

Al Zahra Hospital, Sharjah

Working at Al Zahra Hospital with the Senior Management Team from 2008

– 2019

a. Executive Assistant to the Chief Operating Officer (Mar 2016- June 2019)

• Prepare summary sheets of area wise flow of patients, Pharmacy Efficiency Report, Comparison of Appointments Vs Actual Visits, compiling technician wise Visit Chart, summary of appointments on a daily basis

• Duty chart verification of various departments under COO

• Maintains the Calendar and appointments for the COO

• Assisting the COO in projects costing and project status tracking

• Tracking of various projects and updating on timely manner

• Organizing meetings, preparing minutes

• Assisting COO in tracking the leave plan for HODs and Key staff reporting under COO

• Preparing circulars and memos

• Preparing Agreements/Contracts

• Official communicator for COO and related secretarial work

• Documentation and Filing (hard copies and e-filing) Al Zahra Hospital, Sharjah

b. Executive Assistant to the Director of Engineering (Nov 2008-Mar 2016)

• Prepare documents for yearly maintenance (AMC-MEP & 2/3

Courses/Training

Programs Attended:

CPR

(Cardiopulmonary

Resuscitation)

Fire & Safety:

Training

Facility

Management &

Safety: Classes

Medical Records:

Confidentiality &

Good Documentation

Practices

Staff Qualifications

and Education

Care of Patients

Management of

Communication and

Information

Personal Details

Nationality: Indian

Date of Birth:30-05-1981

Visa Status: Husband

Visa

Driving License: Valid

UAE Driving License

Languages : English,

Hindi, Malayalam

Biomedical) of engineering works

• Preparing contract agreements for equipment purchases and other renovation works in the Hospital & Medical Centre (MEP, Renovations & Biomed)

• Coordinating with Biomedical Engineers for preventive maintenance of major equipment in the Hospital & Medical Centre

(Dubai Branch)

• Preparing monthly Duty Rota, On Call and Annual leave chart for engineering staff

• Staff correspondent to coordinate HRMS Mename service

• Preparing stock sheets for engineering department for stock taking

• Prepare purchase requests for engineering, record them, send for approvals and follow up on LPOs (Local Purchase Orders) & recording – (Oracle)

• GRN processing, Invoicing (Oracle) ACE form tracking with allocated budget

• Budgeting / tracking of Orders

• Sending enquiries, get quotations, preparing comparison statements

• Follow up with finance department for local / overseas suppliers’ payments

• Maintaining the records of appointments of Engineering Director

• Handling petty cash and preparing cash float statement on a monthly/weekly basis

• Maintaining correspondence through fax, e mail & telephone for Director of Engineering

• Maintaining filing system: alphabetically / equipment wise / client wise

Horwath MAK (Formerly AGN MAK) ( Nov.2007 – July 2008) Chartered Certified Accountants and Business Consultants. Sharjah-U.A.E

Administrator

• BVI, British Virgin Island correspondent – for company registration & attestation

• RAK correspondent for Free Zone company formation and registration

• Offshore and Free zone company registration services coordinator

• Preparing Proposals and other required Documents for registration of companies

• Arranging meetings and seminars

• Handling office procedures

• Filing and related office procedures

Al Jawdah Ref. Cont. LLC, Sharjah (May 2006 – Nov 2007) Office executive

• Banking procedures – Documentation

• Preparing workers schedules and assigning them to various work centers

• Preparing site reviews

• Setting Tag lists

• Sending quotations and enquiries

3/3

Declaration

• Follow up of material purchase and distribution

• Preparing LPO details, quotations and invoices

• Filing and related office procedures

Al- Mahiri Cargo & Transporters (Dec 2004 – May 2005) Office Executive

• To maintain the communication procedures in and around the destinations

• Successfully increased quality of service, and decreased customer complaints, resulting in pleased customers

• Coordinated activities of administration department with related activities of other departments to ensure efficiency and economy

• Prepared reports including conclusions and recommendations for solution of administrative problems

• Assist in increasing sales volume by providing excellent customer service

Centre for Survey Research & Management Services, India

(Sep 2003 – Sep 2004)

Demographic Analyst & Team Coordinator

• To introduce the sampling technique in statistics, that is apt for the Uplift of the data

• To introduce the mode of Random list outing

• To collect the household profile from Corporation, Panchayat or Municipal headquarters

• To direct the team members for the selection of individuals

• To verify and supervise the independent team members for the accuracy of data

• Data evaluation and generalization

• Policy formation and classification of population into different levels as per various demographical factors

I hereby declare that the above are true and complete to the best of my knowledge. I am also confident of my ability to work in a team. Sincerely

Jyothilekshmi.K (050-*******)

addntr@r.postjobfree.com

Contact this candidate