JOB DESCRIPTIONS

HR AND ADMINISTRATIVE ASSISTANT - Prime Projects International (Mar 2018 – Jan 2020)

ADMINISTRATIVE /FRONT DESK DUTIES

Answering and directing phone calls, taking messages when necessary

Scheduling and organizing meetings, both in and out of the office

Managing documents and files in an organized filing system

Operating a range of office equipment, including printers, fax machines, laminators, and copiers

Sending and receiving mail and packages

RECRUITMENT

Source and recruit candidates by using databases, social media etc

Screen candidates resumes and job applications

Conduct initial phone interviews and other relevant exams

Completing paperwork for new hires.

Providing recruitment reports to HR manager.

Preparing the offer letter and employment contracts for new hire staffs as per the manager’s request.

VISA, LABOUR CARD, EMIRATES ID APPLICATION PROCESSING (Daily)

Process new application, renewal application and cancellation of Residence Visa/EID and LC

Monitor and follow up results and release of Residence Visa Stamp, EID card, and eLabour card

DUBAI VISIT VISA / TOURIST APPLICATION

Applying Dubai Tourist / Visit Visa through GDRFA’s portal

STAFFS LEAVE AND MISCELLANEOUS REQUESTS

Verifying leave eligibility of staffs applying for vacation

Preparing all letter requests of employees and managers:

oSalary / Employment certificate

oTermination Letter

oNOC

PRE-EMPOYMENT MEDICAL SCREENING

Request for appointment for newly hired employees, and site staffs transiting in Dubai for medical rescreening

Coordinates with the Medical Providers/Clinics on medical results and documents

MANAGEMENT STAFF / SITE STAFFS

Assign employee number for new hire and rehire.

Encode new records for new hire management staffs on the Orion, by gathering the key data such as employee numbers, confirmed date of joining, pay information, bank details, personal information, passport details, and leave details.

TIMESHEET / ATTENDANCE

Update the attendance on the system for the approved annual leave, business leave, emergency leave, maternity leave, holiday, comp-off, and sick leave.

Keep a record of the original Sick Leave Certificate, with confidentiality.

Validate absences of each staffs, and advise them to apply annual leave on the portal if sick leave note was not secured.

Update the attendance for missed punch on a daily basis.

Coordinate with site admin for updating the daily attendance on the system every month end.

PASSPORT MONITORING

Maintain record of Passports, Visa, Labour Cards & Contracts and Emirates ID

Monitors expiry and requests of passports

FLIGHT BOOKINGS

Responsible for booking flights for staffs from home-country to Dubai for the new/rehire/vacation returnees; and booking outbound flights for site staffs.

Assist staff requesting for flight booking with travel agency using company ticket and/or deductions

Sends flight manifests for employees being deployed to site (Okinawa/Djibouti/Afghan/Bahrain)

E-COMMERCE COORDINATOR – Al Otaiba Communications (Nov 2016 – Mar 2018)

Responsible for all online activities

Manages online sales of products in Souq.com, Noon.com and Jadopado.com

Provide analytic reports of online sales

Processes orders and oversees cycle of order fulfillment

Coordinating with drivers for delivery schedules and routes to meet customer demand with little to no delay.

Responsible for making sure supplies, stock, materials, packages, and/or products are processed through the delivery and/or warehouse system efficiently and safely

Performed regular counts of stock levels.

Monitored supply chain management process and resolved any discrepancies.

PROPERTY MANAGEMENT ASSISTANT - Al Otaiba Group of Companies (Nov 2016 – Mar 2018)

Responsible for managing tenants; involved in all capacities, from finding the tenants and dealing with

complaints to initiating evictions and handling moveouts.

Responsible for Supervising maintenance and repairs

Have a thorough knowledge of statewide and national laws regarding the proper ways to:

Screen a tenant

Handle security deposits

Terminate a lease

Evict a tenant

Comply with property safety standards

Responsible for managing tenants; involved in all capacities, from finding the tenants and dealing with

complaints to initiating evictions and handling moveouts.

Responsible for Supervising maintenance and repairs

Have a thorough knowledge of statewide and national laws regarding the proper ways to:

Screen a tenant

Handle security deposits

Terminate a lease

Evict a tenant

Comply with property safety standards

Responsible for managing tenants; involved in all capacities, from finding the tenants and dealing with

complaints to initiating evictions and handling moveouts.

Responsible for Supervising maintenance and repairs

Have a thorough knowledge of statewide and national laws regarding the proper ways to:

Screen a tenant

Handle security deposits

Terminate a lease

Evict a tenant

Comply with property safety standards

Preparing real estate forms and documents.

Coordinating showings and obtaining feedback.

Coordinating maintenance and repairs.

Assisting with closing processes.

Performing other duties as assigned.

CHARACTER REFERENCES

Ms. Joan Anonuevo +971********

HR Manager

PPI General Trading LLC

Ms. Charlene Amurao +971*********

Executive Assistant / Office Administrator

Al Otaiba Communications

CHARLOTTE NERA

HR and Administrative Assistant

CAREER OBJECTIVE OBJECTIVE

To secure a mid-level position as an HR and Administrative Assistant in a reputable organization, bringing solid working knowledge of communication protocols and ability to oversee recruitment efforts in maintaining efficient HR operations.

PERSONAL DATA

PROFICIENT SKILLS

Zeus Time

and Attendance

Orion HR

Management

PowerPoint

MS Word

Date of Birth: December 28, 1995

Age: 24

Civil Status: Single

Nationality: Filipino

Religion: Roman Catholic

Birth Place: Batangas, Philippines

Sex: Female

Languages: English, Tagalog

Passport No: EC8338143

Visa Status: Visit Visa

Visa Validity: May 26, 2020 extended

til December 31, 2020

EXPERTISE

addnn5@r.postjobfree.com

+971*********

Al Rigga St. Deira,

Dubai, United Arab Emirates

CONTACT

Outlook

MS Excel

E-Commerce Coordinator

Property Management Assistant

NOV 2016 –

MAR 2018

PRIME PROJECTS INTERNATIONAL

GENERAL TRADING LLC

Dubai, United Arab Emirates

HR Admin Assistant

MAR 2018 –

JAN 2020

EXPERIENCE

Affiliation of Filipino HR professionals in UAE.

FilHR Dubai and Northern Emirates

Sep 2019 – Present

AFFILIATION

Human Resource Management

Polytechnic University of the Philippines - Manila

BS Business Administration Major

in Marketing Management

BACHELOR’S DEGREE

2012 - 2016

ACADEMIC BACKGROUND

• Strong and effective organization and communication skills

• Perform effective research and gather information into reports

• Balancing concern for Individual Workers and Organizational Interests

• Responsive, ethical and value-driven professional

• Self-motivated with outstanding time management

• Innovative and effective HR management techniques

• Understanding of UAE Labor Law and disciplinary procedures

CERTIFICATE COURSE (short online course)

October 2019

E-Learning College

https://www.elearningcollege.com/

AL OTAIBA COMMUNICATIONS LLC

Dubai, United Arab Emirates

Contact this candidate