Sujit Mammen

addkzm@r.postjobfree.com

Mobile: 050-*******

CAREER OBJECTIVE:

Managerial position in office administration where my professional experience and skills can be utilised to manage an office efficiently. To be an indispensable part of the organization by using my administrative and secretarial skills I have earned through 15+ years of work experience. SKILLS AND ABILITIES:

Have excellent communication skills both verbal and written. Proven ability to evolve strategy through interaction and effectively implement the same with the resources available. Willing to shoulder additional responsibilities and share innovative ideas. Good interpersonal and negotiation skills. Extensive knowledge on Office Administration and Human resources management. Excellent time management skills and ability to multi-task and prioritize work.

EDUCATIONAL CREDENTIALS/CERTIFICATIONS:

Bachelor in Business Management (BBM)

Dr. NSAM First Grade College, Nitte – Mangalore, Karnataka State, India

[1993-1996]

Board of Higher Secondary Education (HSE)

Abu Dhabi Indian school, Abu Dhabi, U.A.E

[1990-1992]

COMPUTER SKILLS:

MS Office package (Word, Excel & Power point)

Adobe professional

Knowledge of ERP systems

Moderate skill in Arabic typing

WORK EXPERIENCE:

Office Administrator [Mar 2018~ Present]

Merit International General Maintenance Co LLC, Dubai, U.A.E

Provide all necessary office services support to the Manager from handling calls, drafting and processing letters to liaising on the manager’s behalf with Suppliers and Customers.

Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.

General correspondence and memos as and when required including independent correspondence on secretarial discretion.

Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.

Maintains accounting ledgers by verifying and posting account transactions.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Disburses petty cash by recording entry, verifying site expense receipts.

Maintaining ledger for VAT filing and returns.

Preparation of Statement of Accounts of suppliers and clients.

Preparation of Tax invoices.

Follow-up on Staff medical insurance & its renewal.

Document preparation for visa stamping and cancellation. Document Controller [Nov 2016~ Feb 2018] Project Contract Notredame Metal Construction Company LLC – Sajja Industrial Area, Sharjah, U.A.E. Project: Airfield and Infrastructure for EK Flight Training Organization Facilities at DWC Client: M/s. Emirates / Consultant: M/s. Dar Al-Handasah (DAR)

Responsible for providing all necessary office services support to the Project Manager.

Handling calls, drafting and processing letters, generating reports and preparing presentations.

Liaising with subcontractors and suppliers for submission of documents.

Fixing appointment with internal and external clients.

Maintaining necessary documentation system for efficient and orderly storage and retrieval of documents / information and update all necessary records, files and database.

Maintaining tracking facility to enable documents to be updated easily.

Scanning all relevant new documents & checking dispatch documents are accurate.

Presentation and filing of documents and drawings.

Responsible for maintaining hard copy information.

Issuing and distributing controlled copies of information.

Document uploading through Project Collaboration Website (PCW).

Provide advice on procedures of issue and methods in accessing the system.

Ensuring all documents are up to date as possible within electronic filing systems.

Preparation of Material submissions and other documents as per the request of consultant and client.

Preparation of Document closeout.

Office Administrator [Jan 2007~ Sept 2016]

Al Masaood Bergum LLC, Mussafah –ICAD, Abu Dhabi, U.A.E.

Assist in recruiting procedures including, Manpower requisition, Job advertisement, Candidate selection, arranging interviews, and issuing employment offer.

Handling enrollment procedures including completing all necessary documents and forms, conducting orientation and entry training programs.

Maintains Company guidelines by preparing, updating human resource policies and procedures.

Maintain proper records, filing and retrieval system, keeping past and current records.

Follow up and updating workers attendance, leave, resignation…. etc.

Coordination of visa processing, visa cancellation and arranging Emirates ID.

Maintain employee performance reviews.

Maintain HR records, insurance, company assets and personnel transactions.

Maintains office efficiency by implementing office systems, layouts, and equipment procurement.

Contributes to team effort by accomplishing related results as needed.

Hands-on experience in preparation of applications for Oil field security passes (CICPA)

Arranging vehicle passes, Police permissions and procedure in obtaining vehicles on Hire from Vehicle Rent Department under Abu Dhabi Police GHQ.

Arranging onshore and offshore medicals, T-Bosiet & Basic H2S Trainings for obtaining Travel Cards.

Liaise with Public Relation Officer in obtaining permissions from Police Department.

Arranging workers & staff accommodations for oil field related projects.

Ensure smooth functioning of office activities.

Provide all comprehensive secretarial and administrative supports.

Produce salary certificates, control holidays,

Maintain secure filing of important documents like passports, visas & certificates.

Prepare offer letters as per request of the Management.

Ensure vehicle registrations/renewals, etc are done on time.

Ensure the company PO Box, trade license, etc are renewed on time.

Ensure timely payment of company utility bills.

Purchase of office stationery & supplies.

Preparation of monthly expense reports.

Executive Secretary to General Manager [Feb 2000 ~ October 2005] Al Jaber Est. (Factories Division) Mussafah, Abu Dhabi, U.A.E

Typing documents and distributing memos.

Handling incoming / outgoing calls, correspondence and filing.

Fax, printing, photocopying, filing and scanning.

Organizing business travel, itineraries and hotel accommodation for General Manager

Monitoring inventory, office stock and ordering supplies as necessary.

Updating & maintain the holiday, absence and training records of staff.

Supervise office assistants, making sure that office are kept clean.

Ensure that keys to all internal offices and cabinets are safely maintained.

Monitor and filter emails from info and careers email address.

Responsible for purchase orders and invoice tracking.

Setting up and organizing meetings and conferences.

Updating, processing and filing of all documents.

Arranging timely delivery of invoices.

Preparation of staff database.

PERSONAL DATA:

Date of Birth : March 15, 1975

Marital Status : Married

Nationality : Indian

Religion : Christian

Language : English, Hindi, Malayalam

Visa Status : Employment

Passport # : G 7076729

LICENSE:

Holding valid U.A.E Drivers license

SKILLS:

Strong communication skills, both written and verbal, Good interpersonal and administrative skills,

Detail oriented and well organized, capable of multi-tasking in a fast paced environment, Flexible and willingness to learn Good working knowledge of computer software DECLARATION:

I hereby declare that all the information furnished above are true and correct to the best of my knowledge and belief.

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