Manager Assistant
Resume:
Edmonton, Alberta ***********@*****.***
Wai-Mei Morgan
Objective To obtain a long-term position in a new challenging environment using my expediting, time management, document control, administrative, supervisory, and customer service experience. I'm a fast learner and always willing to learn and take on new challenging roles and tasks Experience March 2019 – March 2020 Distribution Now. Edmonton AB Expeditor
January 2017 – March 2019 Rotork Controls, Inc. Edmonton AB Service Coordinator
March 2008 – May 2016 WorleyParsons Canada Services Edmonton, AB Lead Project Assistant
Track and ensure products ordered from vendors arrive on time and expedite where possible
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Coordinate and communicate with shop, sales team and vendors on delivery schedule
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Ensure projects in the shop are completed on time to be shipped to customer
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●SAP Process new sales order and work orders using
●monthly Create “On Time Delivery” charts
●shipped Create Invoices once projects are complete and have
●schedule Maintain sales and shop
●order Provide schedule updates to customer in regards to their
● Receive incoming calls from the customer.
● Document the needs of the customer, capturing key information.
●customers Schedule jobs for the technicians as requested by the
●technicians Enter reports provided by the
●labour Create quotes for customers for parts and
●timely Ensure that all work order files are processed accurately and
●proposals Generate Invoice
Maintain, organize and update the department’s files and file management system
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●them Order parts as required and ensure that the technician receives Utilize Microsoft AX ERP system for data entry, reporting, tracking and other administrative functions
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Provides administrative support to the Service Manager and in some cases to the Service Technicians as needed.
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● Provide administrative functions for project team
● Lead on both small and major projects
Create and assist in creating Work Instructions, Procedures, and Guidelines
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●issued Provide information as required and ensures reports are Formatting, editing and proofreading documents, manipulating PDF documents
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● Assist in preparation and issuing of project documents to clients
● Train Discipline Leads and Project Managers/Engineers to use 6014 152C Ave 780-***-****
Edmonton, Alberta ***********@*****.***
Wai-Mei Morgan
Onboarding/Offboarding procedures
June 2007-Sept 2007 Roevin Tech. People Ft. McMurray, AB CSU Administration Assistant/Coordinator (OPTI Canada Inc. – Long Lake Project)
Jan 2007-June 2007 Roevin Tech. People Ft. McMurray, AB Vehicle Pool and Rental Coordinator (Syncrude Site)
● Onboard and induct new team members to projects
● Review invoices and process to accounting
● Printing/photocopying, binding documents
● Book meetings and travel arrangements
Type up and format Meeting Minutes, needs list, reports, data entry and any required documents by Project Managers and Project Team in a timely manner
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● Assist in preparation of presentations and meetings
● Plan and organize team building/appreciation functions and events
● Attend meetings as required
● Generate contact lists and organizational charts for projects
● File electronic copies and paper copies
● Archive file for closed jobs
● Train new staff on project protocols, intranet navigation
● Arrange office space allocation and moves
● Other office duties as required in support of the Project Manager
● Assist others with time card entry and expense claims into GBS
● Reception Coverage
● Provide administrative support to the CSU leads
● Maintain Carpool for CSU employees
● Security gate pickup/drop off of candidates for interviews
● Pick up new employees from Orientation
● Book meetings and ordering cafeteria service
● Attend meetings as required and record minutes
● Assist with document control
● Office inventory control and order supplies as needed
● Weekly housekeeping audit
Word processing, photocopying, preparing documents (from hand written notes), filing, faxing, scanning, etc.
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● Other office duties as required in support of the CSU
● Interface with all levels of the organization on a regular basis
● Coordinate the vehicle loaner pool and all rental/lease vehicles Track service dates for pool vehicles and rentals/lease and make sure users bring vehicles in for service
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● Perform monthly invoice reconciliation for rental and leased vehicles
● Order all rental/leased vehicles from rental company
● Set up new rental and leased units, create and close work orders Update and maintain files for the loaner pool and all rental / leased vehicles
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● Co-ordinate, train and give work direction to the Wash bay 6014 152C Ave 780-***-****
Edmonton, Alberta ***********@*****.***
Wai-Mei Morgan
July 2005-Aug 2006 Aecon Industrial Ft. McMurray, AB Technical Document Control Admin. (Suncor Site)
Education Sept 2002-Aug 2004 Grant McEwan Edmonton, AB Sept 1999 – 2000 Keyano College Fort McMurray, AB
Certificates Interpersonal Communication Course
Project Management Professional (PMP) Certification Preparation Track overdue loaner pool and rental / lease vehicles and ensure return or obtain required approval for extension
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Control of all transmitted documents (contract related correspondence, invoices, proposals, etc.)
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Maintain hard copy and electronic copy of all job related transmitted documents (P&ID’s, RFI’s, FCN’s, NCR’s, LDT’s, Isometric Drawing, etc).
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Distribution of technical documents on site and between Suncor to FAB shop
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● Track all transmitted documents
Work with Suncor to maintain up to date status of all TDC, for Aecon, on site and at FAB shop
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● Gather information for job proposals and produce job proposal packages
● Reproduce, distribute and archive Turnover packages for Quality Control
● Maintain archive file for closed jobs
● Co-ordinate and track all Purolator deliveries
● Daily Manpower Reports (DLU) to Suncor administration
● Assist with Accounts Receivable invoice reconciliations
● Produce New Hire Packages for Safety
● Maintain telephone lists
● Setting up and maintaining QA/QC binders
● Maintain and order office supplies
● Asia Pacific Management
● Took Mandarin as Language Option
●Singapore Completed internship in
Early Childhood Development Certificate – Level 2 Child Development worker
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