MARIANNE MATIJASEVIC

** ** ******** * ****** Santa Margarita, CA 92688 l Cell :949-***-**** l addjoj@r.postjobfree.com

Payroll / Human Resources Manager

Ensures accurate and timely payroll processing for 7,000 employees. Responsible for overseeing and processing payroll for multi-company, multi-state, and international payrolls for exempt and non-exempt employees ensuring local, state, and federal payroll requirements are met. Managing four direct report payroll/ human resources administration employees. Using ADP Workforce Now payroll, human resources, and Total Pay program.

Reviews, enters, and ensures accuracy of timekeeping imports for three separate timekeeping systems into ADP. Enters and reviews garnishments, support orders, special payroll deductions, commissions, bonuses, insurance deductions, mileage, business expenses, and tracks vacation and sick accruals.

Responsible for the coordination between payroll and human resources with other departments to ensure proper flow and maintenance of employee data. Prepares and distributes detailed reports for management for hours, salary, vacation/sick, 401K, Investments Plans, Insurance deductions, Workers Compensation Audits, Census, and Multiple Worksite Reporting, and ACA tracking and reporting.

Answers questions and inquiries from payroll staff, accounting staff, and Executive Administration, District Managers, and Department managers. Heads record compilation for various audits.

Substantial experience in implementation of new payroll company codes with company acquisitions. Complete payroll / human resources implementation experience including grandfathering accruals, benefit offering, applying for FEIN numbers, state numbers, and all payroll data imported. At current employer, implemented 8 new companies and handled various group store acquisitions into current brands with fast food quick service and retail establishments. Working high volume, fast paced, and high turn over environment.

Significant pharmaceutical/medical device company experience including Quality management standards including general manufacturing practices, FDA Quality System Regulation, and ISO Standards performing accounting, payroll, and human resources.

Constantly updating knowledge regarding employment and labor laws state and federal, – new legislations including current Title VII Civil Rights Act administered by the EEOC, FLSA, FMLA, CFRA, ADA, ADEA, OSHA, PPACA, Workers’ Compensation Act, Equal Pay Act, PDA, NLRA, ERISA, FCRA, HIPAA, offering Cobra coverage. Implements minimum wage changes and imports, sick leave imports, Covid-19 Supplemental paid sick leave, performs sexual harassment training, wage statement compliant, and meal break compliant.

Strong knowledge of payroll taxes including federal income tax, social security tax, Medicare, FUTA, SUTA, FICA. IRS employer tax guidelines.

Payroll tax reporting – Quarterly and Annual statement of deposits and filings, 1095-C, California Wage, Wage & Tax Register and Cafeteria 125 Plan Benefits, Quarterly earnings records, federal unemployment tax return 940, employer’s quarterly payroll tax return 941, annual return of withheld federal income tax 945, and wage and tax registers, and W-2, and W-2C disbursement.

Accomplished at administration of all health benefits including medical, dental, vision, long term disability, voluntary life, accident, critical illness, flexible spending accounts, 401(k), and investment plans. Overseeing benefit plan renewals and conducting/organizing open enrollment meetings with employees. Experience in quick implementation and benefit offering due to company acquisitions. Prepares online open enrollment communications and materials. Enters all benefit plans in human resources module for payroll set-up, employee selections ensuring payroll deductions are accurate for insurance enrollment elections. Evaluates benefit plans and invoices making recommendations, as necessary. Reconciliation of all monthly carrier billings. Conducts annually cost review of plans and obtains pricing from other carriers for a competitive robust plan.

Responsible for Workers’ Compensation insurance, claims, authorizes appropriate treatment to assure treatment is prompt, adequate, and cost effective. Works with insurance carriers to provide employee and injury information. Works with attorneys, physicians, and other persons involved in Workers’ Compensation. Attends insurance claims meetings and obtains quotes for new insurance coverage.

Enters/imports payroll journal entries for all companies. Researches and resolves accounting issues for financials and bank reconciliation. MAS90 and MAS200 accounting programs.

Approves all payroll positive pay and ACH funding transactions with two separate banks to ensure timely/secure payroll. Also, tracks reporting and banking with Total Pay.

Effectively communicates all unemployment inquiries, enters and responds to all garnishments/support orders inquiries, and employment verifications.

Responsible for the administration of the company’s 401(k) plan which encompasses processing enrollments, loans, rollovers, terminations, and distributions.

Enlists employees in COBRA and help them to resolve related issues and answers inquiries.

Continuously review, modify, and adjust processes to ensure the company operates in compliance with policies and procedures.

Conducting new hire pre-screening processes, interviews, and orientation.

Responsible for safeguarding confidential records and handling sensitive issues with discretion.

Supervision, recruitment, training, performance, coaching, job descriptions, and compensation evaluations for department staff.

Updates payroll records by reviewing and entering employee elected changes to Federal/State withholdings, insurance coverage, direct deposit deductions/changes, job titles, and department/division transfers, new hires, temporary workers, promotions, bonuses, commissions, garnishments, new hires, and terminations. Implemented Talent Reef portal to import new hires effectively/accurately into ADP.

Critically reviews and analyzes, payroll, benefits, and tax procedures to recommend and implement changes leading to best-practice operations.

Maintains payroll guidelines by writing and updating policies and procedures.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

Key Skills

Exceptional written and verbal communication skills.

Ability to effectively prioritize and execute multiple tasks in a high-pressure, high volume, fast paced environment.

Exceptional coaching and motivational skills.

Experience in assessing positions and setting salary scales to meet company objectives.

Strong communication and problem -solving skills

Extensive experience managing large multi-state and international payrolls

Certified payroll and Human Resources Professional

Excel- Pivot tables and VLOOKUP

Accounting Software: SAP, MAS90, MAS200, Platinum, Macola, QuickBooks, and Peachtree.

Payroll Software: ADP Workforce Now, ADP PCPW, ADP Smart Compliance, ADP Streamline, ADP EZ Labor-Timekeeping, Paylocity, Paychex, Workday, Ceridian, UltiPro, SBO Net/Dumac- Timekeeping, Sabretooth Technologies-Timekeeping

Experience

Cotti Foods Corporation-Fast Food & Quick Service Restaurant Corporation with Taco Bell, Wendy’s, and Pieology Brands

2013-current

Senior Payroll/ Human Resources Manager

Responsible for ensuring accurate and timely multi-state, multi-company, payroll processing for over 7,000 employees, 200 stores, bi-weekly payrolls with eight company codes and separate bi-weekly and semi-monthly payroll schedules in ADP Workforce Now with four direct report payroll/ human resources administrator employees. Reviews and imports 3 timekeeping systems into ADP to pay all employees for the various brands. Transmits and reviews all payrolls to ensure compliance with all federal, state, and local laws. Manages payroll and human resources departments.

Work Achievements:

Implemented pay card and direct deposit payroll funding to save the company manual check and excessive delivery fees for this high turn -over fast food brands corporation. Responsible for implementing ADP Workforce Now Human Resources module to integrate payroll and human resources information for compliance and efficiency. Performed eight company acquisitions and implementations and numerous store purchases adding to current brands. Added Talent Reef social recruiting and talent management to engage talent, find candidates for this industry, streamline new hire processing to ensuring compliance and consistency. Added ADP Total Pay banking for all our payroll company codes to streamline the banking and reconciliation processes. Directly responsible for the overall administration, coordination, evaluation of the human resources functions and payroll. Provides technical assistance, leadership guidance, and training to management to ensure compliance with human resources regulations. Consistently supports the mission and objectives of the organization by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, and adhering to applicable federal, state and local laws and regulations, and internal policies and procedures.

Other ESSENTIAL DUTIES AND RESPONSIBILITIES

Annually reviews and makes recommendations to CEO for improvement of the policies, procedures, and practices on personnel and payroll matters.

Trains, coaches, and manages payroll staff ensuring consistent application of policy and procedures in accordance with all applicable labor laws and accreditation standards.

Maintains knowledge of industry trends and employment legislation and ensures agency’s compliance.

Responsible for agency compliance federal, state, and local legislation pertaining to all personnel and payroll matters.

Leads creation and approval of policy, procedure, and strategic planning development related to Payroll and Human Resources.

Communicates changes in personnel policies and procedures and ensures proper compliance.

Assists the Senior Management Team in the annual review, preparation, and administration of the separate companies’ wage and salary program.

Oversees maintenance of all personnel records.

Serves as consultant to management and staff in mediating conflicts.

Develops and monitors performance evaluation policy and procedures.

Negotiates and manages benefits plans [health, dental, vision, life, long term disability, voluntary plans, and 401K and employer paid investment plan.

Develops and monitors Department budgets and forecasts

Conduct employee satisfaction and market salary surveys to assist with retention

Provides monthly and/or annual summaries to CEO on personnel issues such as: trends noted from exit interviews, workers comp claims, etc. recommendations for quality improvement actions.

Provides leadership and training for management on best practice supervisory guidelines and skills.

Consults with legal counsel as appropriate on personnel matters.

National Purchasing Alliance

2008-2013

Payroll / Human Resources Manager

Responsible for coordinating and processing bi-weekly, multi-state, and international payrolls for four companies and 4,000 employees while ensuring compliance with federal, state, and local payroll tax laws and regulations for this medical device and health care company.

Implemented, maintained, and reviewed payroll processing systems to ensure timely and accurate payroll processing of payroll transactions including salaries, benefits, garnishments, support orders, taxes, commission, and bonuses. Performed audits, adjustments to timekeeping program and imported data into payroll program. Imported new hire data and mass changes into payroll.

Ensured accurate and timely processing of payroll updates including new hires, terminations, transfers, pay rate changes, W-4 and state withholding changes, and other changes.

Tracked all Vacation and Sick balances to ensure accuracy.

Prepared and maintained accurate records and reporting of payroll transactions. Responsible for quarterly and annual payroll taxes, W-2’s, and 1099-Misc.

Facilitated audits by providing records and documentation.

Identified and recommended updates to payroll processing, software, systems, and procedures.

Performed general ledger entries and bank reconciliations

Prepared and distributed open enrollment materials and offered medical, dental, vision, and voluntary insurance to employees. Imported elected insurance deductions into payroll. Reconciled and paid insurance carrier billings online. Shopped for competitive insurance and liability pricing annually.

Answered all employment inquiries, census forms, EDD claims, Workman’s Compensation claims, and attended claims meetings.

Manager of two payroll specialists and one human resources administrator. Hired, trained, and coached employees.

Ensured compliance of wage and hour and payroll tax laws

Responsible for the administration of the company’s 401(k) plan which encompassed processing enrollments, loans, rollovers, termination and distributions.

Offered former employees in Cobra coverage and assisted them with their inquiries.

Placed employees on leave of absence.

Conducted new hire orientations and pre-employment screening.

Responding to escalated inquiries regarding benefit plans; investigating employee related injuries, and complaints while providing resolution.

Provided agencies, auditors, company executives and managers custom reporting for payroll and human resources data.

Pure Line Treatment Systems

2003-2008

Payroll/ Human Resources Manager

Entered new hires, terminations, and employee changes into payroll software program for this chemical treatment company. Processed bi-weekly payroll and reporting.

Handled all time clock adjustments and kept all vacation approval information.

Prepared all employee benefit packages and new hire packages. Performed all employee new hire screenings and background checks. Conducted open enrollment meetings.

Maintained all benefit plan renewals and organized open enrollment meetings. Preparing & distributing Open Enrollment communications & materials.

Responsible for the administration of the company’s 401(k) plan which encompasses processing enrollments, loans, rollovers, termination and distributions.

Enlist former employees in COBRA and help them to resolve related issues.

Performed payroll for this chemical treatment company for 200 employees. Maintained payroll taxes, payroll reporting, journal entries, and bank reconciliation.

Kept employee records and benefit administration. Paid and reconciled employee medical, dental, vision, and life insurance billing.

Answered all employee payroll inquiries for employees. Handled all inquiries from outside sources regarding employee information.

Updated employee handbooks with company procedures and policies. Entered job descriptions for employee information.

Performed accounting, general ledger reconciliation, and journal entries. Calculated bonuses, commissions, expense report, and mileage reimbursement.

Planned tradeshows and performed marketing.

Intertherapy, Inc.

2001-2003

Human Resources / Payroll / Accounting

Worked in a GMP / FDA / ISO regulated environment for medical device and pharmaceutical company. Understanding the need for requirements and regulations to gain valuable insights to ensure compliance. Manufactured medical devices, performed aseptic filling, medical instrument, equipment, and blood work.

Managed the Payroll/ Human Resources department of 300 employees. Implemented company to ADP payroll program/

• Processed bi-weekly payroll which included all data entry, new hires, employee changes, and terminations. Worked with management of departments in administration, quality control, labs, calibration, production, engineering, sales, and research and development to ensure accurate accounting, payroll, and human resources records. Kept training procedures updated for FDA/ISO regulated work environment.

• Input and maintained all employee files and performed all new hires, terminations, vacation hours/ sick accruals. Calculated bonuses, commission, and expense reports.

• Performed all employee new hire orientations, pre-employment screenings, coaching, exit interviews, and terminations. Created job descriptions and salary requirements.

• Processed all wage garnishments and support orders while responded to any inquiries. Handled all employment verifications and EDD claims.

• Maintained/audited/ edited/and imported timekeeping program into payroll.

• 401k administration to include reconciliation of employee contributions, creating electronic files for upload to 401(k) website.

• Responsible for 401(K) audit coordination.

• Prepared all month-end journal entries and assisted in financial statements. Supervised an accounts payable clerk and purchasing department clerk. Hired and trained employees in processes of purchase orders, requisitions, receipt of goods, and invoicing. Performed international wire transfers.

• Maintained the benefit administration maintenance and invoice reconciliation.

• Responsible for all quarterly payroll taxes and W-2’s.

• Managed all payroll and HR module update to ensure compliance.

• Responsible for EDD, employment inquiries, and Workman’s Compensation claims.

• Investigated and resolved all inquiries regarding employee pay, payroll taxes, and benefits.

• Assist in development and implementation of any changes in payroll practice, policy, and procedures

Education

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ADP Workforce Now Certified Payroll Professional

American Payroll Association and SHRM Certified

USC – BA Business Administration

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