Resume

Sign in

Executive Assistant Management

Location:
Cincinnati, OH
Posted:
May 31, 2020

Contact this candidate

Resume:

EXPERIENCE

OFFICE MANAGER • UPIC SOLUTIONS INC • 11/2017-

PRESENT

● GATHER INVOICES FROM MAIL AND ONLINE, REVIEWING

PREVIOUS

INVOICES FOR COMPARISON, CODING AND SUBMITTING FOR APPROVAL.

● INVOICE LOCAL UNITED WAY CUSTOMERS; COLLECTIONS VIA ACUMATICA

● MAINTAIN BILLING SPREADSHEET OF MONTHLY ACCOUNTS PAYABLE.

● COLLECT AND REVIEW RECEIPTS FROM CREDIT CARD USERS VIA CONCUR, AS WELL AS REVIEWING AND APPROVING

CHARGES.

● COORDINATING EMPLOYEE EXPENSE REPORTS AND

SUBMITTING FOR APPROVAL.

● MICROSOFT O365 INVOICES

● MONITORING SPENDING LIMITS WITH MANAGEMENT

GUIDELINES.

● MAINTAINED EMPLOYEE’S PTO CALENDAR & SUMMARY

SHEETS MADE NECESSARY UPDATES REGARDING TIME OFF,

HOLIDAYS, ETC.

● ASSIST WITH AUDITS AND SENT FINALIZED AUDITS TO BOARD MEMBERS AND/OR CUSTOMERS

● DRAFTING COBRA LETTERS AS NEEDED; PARTNERING WITH HUMAN RESOURCES ON VARIOUS BENEFITS-RELATED ISSUES.

● ASSISTING WITH CONTRACTS AND STORING SIGNED

CONTRACTS IN APPROPRIATE FILES.

● MAINTAINING CUSTOMER CONTACT LIST IN CRM AND

UPDATING STAFF LIST AS NEEDED.

● MANAGING LOGO AND PROMO ITEM ORDERS.

● SCHEDULING OFFICE MEETINGS & BOARD MEETINGS

● SECURED TRAVEL ARRANGEMENTS, REGISTRATION FOR

CONFERENCES, & LOGISTICS

ADMINISTRATIVE ASSISTANT • GIVAUDAN

(CONTRACT ROLE) • 07/2016-08/2016; 02/2017-

05/2017SEPTEMBER 2013-JULY 2016

● ACTING AS THE POINT OF CONTACT BETWEEN THE

EXECUTIVES AND

INTERNAL/EXTERNAL CLIENTS

● HANDLING REQUESTS AND QUERIES APPROPRIATELY

● ARRANGE MEETINGS AND APPOINTMENTS AND PROVIDE

REMINDERS

● PRODUCE REPORTS, PRESENTATIONS AND BRIEFS

● DEVELOP AND CARRY OUT AN EFFICIENT DOCUMENTATION AND FILING SYSTEM

EBONY COBBINS

EXECUTIVE ASSISTANT/OFFICE

MANAGER

PROFILE

Dedicated and technically skilled

business professional with a versatile

administrative support skill set

developed through experience as an

office manager, secretary, administrative

assistant and office clerk.

Excel in resolving employer challenges

with innovative solutions, systems and

process improvements proven to

increase efficiency, customer satisfaction

and the bottom line.

Offer advanced computer skills in MS

Office Suite and other

applications/systems.

CONTACT

addire@r.postjobfree.com

www. linkedin.com/in/ebony-cobbins-

61418416a

513-***-****

Cincinnati, OH 45216

ACTIVITIES AND INTERESTS

Volunteering – Habitat for Humanity,

Freestore Foodbank, Matthew 25

Ministries

CLIENT SOLUTIONS SPECIALIST • HOBSONS

(SEASONAL) • 10/2015-05/2016

● WORKED WITH A TEAM OF OTHER SPECIALISTS TO ADDRESS END USER ISSUES VIA EMAIL.

● WORKED WITH COLLEGE AND GRADUATE SCHOOL

APPLICANTS AND THEIR ADVOCATES SUCH AS TEACHERS,

GUIDANCE COUNSELORS, RECOMMENDERS, AND PARENTS.

● ENSURED THAT QUESTIONS WERE ADDRESSED IN A TIMELY MANNER UNDER 2 HOURS.

● TOP PERFORMER COMPLETING OVER 95 EMAILS DURING

PEAK DAYS AND OVER 50 EMAILS DURING OFF PEAK DAYS

● SALESFORCE

OWNER-TEACHER • VILLAGE OF LOVE LEARNING

CENTER • 11/2009-08/2015

HIRED AND SCHEDULED EMPLOYEES.

SET UP AND MAINTAINED ACCOUNTS PAYABLES &

RECEIVABLES

SET UP AND IMPLEMENTED GUIDELINES AND RULES (RELATED TO COUNTY AND STATE RULES), DAILY ACTIVITIES AND

TEACHING PROGRAMS (YOU CAN READ AND ABC MOUSE)

MET POTENTIAL CLIENTS (VISITS AND APPLICATIONS).

● INCREASED ENROLLMENT WITHIN THE FIRST YEAR IN

SERVICE. ALSO, HIRED AND TRAINED ASSISTANTS.

● IMPLEMENTED AND RE-CREATED THE PROGRAMS AND

SERVICES THAT WE OFFERED

● ENLISTED IN THE STATE FOOD PROGRAM FOR SCHOOL

AGE AND PRE-SCHOOL AGE CHILDREN

● NETWORKED AND COORDINATED WITH LOCAL AGENCY,

GROUPS, AND PROGRAMS

EDUCATION

MBA • 06/2016 • KELLER GRADUATE SCHOOL OF MGMT

GPA 3.87 * HONORS & DEAN’S LIST

BACHELOR’S DEGREE BUSINESS ADMINISTRATION MINOR

MANAGEMENT• 06/2015 • DEVRY UNIVERSITY

GPA 3.51 * DEAN’S LIST

KEY SKILLS AND CHARACTERISTICS

OFFICE MANAGEMENT * TEAMBUILDING & SUPERVISION *

STAFF DEVELOPMENT & TRAINING * POLICIES & PROCEDURES MANUALS * REPORT & DOCUMENT PREPARATION * ACCOUNTS PAYABLE/RECEIVABLE * BOOKKEEPING & PAYROLL *

SPREADSHEET & DATABASE CREATION * SALESFORCE *

RECORDS MANAGEMENT * MEETING & EVENT PLANNING *

INVENTORY MANAGEMENT * EXPENSE REDUCTION *



Contact this candidate