Curriculum Vitae Mohammed Mehdi Ali

E-mail: addipv@r.postjobfree.com

Mobile # 050*******

Jeddah KSA

Career Objective:.

Seeking a responsible and challenging position in the area of Secretary / Document controller to contribute my skills and knowledge for my professional and organizations overall developments.

Professional Experience (KSA):

Working as a Document Controller Cum Secretary in C1 Company (Concept 1 Construction Division) from First July 2018 to till Date.

Executed Project as Document Controller/Secretary

Project # 1

Project Name : Faqi Medical Center (FMC) NAl Nuzha Jeddah

Consultant / Client: Doctor Suleman Faqi Hospital

Project # 2

Project Name : Faqi Medical Center (FMC) Kilo 2 Al Sagher Jeddah

Consultant / Client : Doctor Suleman Faqi Hospital

Project # 3

Project Name: JLR S3 (Jagour, Land Rover & Range Rover) Heraa Al Marwaha Jeddah.

Consultant: Tebodin

Client: Mohammed Yousuf Naghi Motors

Job Responsibilities:

Coping scanning and storing documents

Checking for accuracy and edit files, like contracts

Reviewing and update technical documents (e.g. manuals and workflows)

Distributing project-related copies to internal teams.

Filing documents in physical and digital record.

Creating templates for future use

Assisting Office Administration Secretarial duties & Secretary Work for the Project Manager.

Retrieve files as requested by employees and clients.

Managing the flow of documentation within the organization.

Maintaining confidentiality around sensitive information and terms of agreement.

Preparing ad-hoc reports on projects as needed.

Petty Cash handling.

Paying the daily wager to the temporary staff.

Professional Experience (KSA):

Working in SBCM Consultants (Saudi building construction management Co.) as Document

Controller cum secretary from 05th April 2015 to 30 June 2018.

Job Responsibilities:

Handling incoming & outgoing telephone calls.

Operating office machines, photocopier, scanner and personal computer

Overall in charge of controlling/maintaining of Project Engineering Drawings & Documents. Reporting to Project Manager.

Registering all in and out documents and maintaining proper tracking of all the documents in computerized documentation system.

Preparing overall filing indices in a disciplinary order, including data entry, updating document status, preparation of various construction report, quick filtering, etc.

Assisting Office Administration Secretarial duties & Secretary Work for the Project Manager.

Generate & Submitting Daily reports to Head Office. Maintaining Files with latest revisions of drawings & documents.

Receiving and distributing of documents to engineers involved in different project.

Updating the approval status of various project procedures, documents & drawings.

Controlling Inspection Requests, RFI, Site Observation Note, Notifications, NCR & CI’s etc.

Checking of payments submitted by the contractor and forwarding to the concern project engineer and after approved by project manager submitting to the client.

Professional Experience (KSA):

Working in New Jeddah Clinic Hospital as a secretary cum store keeper Facility Engineering Department from 11 January 2014 to 30th March 2015

Job Responsibilities:

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date

Handling incoming & outgoing telephone calls.

Coordinating with the contractors.

Generate the various document control reports as required.

Petty Cash handling.

Paying the daily wages to the temporary staff.

Maintaining the periodic preventive maintenance contracts.

Updating stock card for inquiries and monitor the availability of the materials,

Providing the miscellaneous material to the various departments on daily basis through cash.

Preparing daily expenses reports of the department and submitting to the finance.

Preparing all required reports & memos.

Operating office machines, photocopier, scanner and personal computer.

Receiving requests from various departments and issuing the material from the store.

Reviewing files, records, and other documents to obtain information to respond to requests.

Preparing meeting agendas and record and transcribe minutes.

keeping the material in store as per the item card on safe custody.

sending purchase requisition to the purchasing department for the fresh purchase of the materials.

Submitting the documents and reports to the concern departments such as finance, human resource (HR) and purchasing.

Coordinating the flow of information both internally and externally.

Maintaining filing system.

Coordinating with maintenance staff.

Receives and stores documents and confidential files; maintains record of approved document and

confidential file destruction.

Reporting directly to the department head.

Delivers and sets up furniture for various campus events as requested.

Performing any other duties as directed by Department Head.

Maintaining a clean, safe working environment at all work sites.

Professional Experience (KSA):

Working in Strategia trading & contracting Co. as a Document Controller from November, 2011 – 10th December 2013.

Project: HUAWEI -STC, MOBILY & ZAIN.

Job Responsibilities:

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Professional Experience (KSA):

Worked in IGTL as a Document Controller from August, 2010 – November 2011. IGTL deals with Telecom and civil for customers HUAWEI, MOBILY & ZAIN.

Job Responsibilities:

Preparing invoices.

Verification of all the related documents for invoice.

General clerical duties including photocopying, fax and mailing.

Maintain electronic and hard copy filing system.

Preparing PAT documents and regular PAT binders.

Preparing PAT binders for oil clearance.

Professional Experience (India):

Worked in company Elegant Touch developers and builders in India as an Administrative Assistant. From Jan, 2006 – March, 2010.

Job Responsibilities:

General clerical duties including photocopying, fax and mailing.

Maintain electronic and hard copy filing system.

Retrieve documents from filing system.

Handle requests for information and data.

Resolve administrative problems and inquiries.

Prepare and modify documents including correspondence, reports, drafts, memos and emails.

Academic qualification.

D. Pharm (Diploma in Pharmacy).

Computer skills and knowledge of relevant software.

Knowledge of operation of standard office equipment.

Knowledge of clerical and administrative procedures and systems billing and invoices payment and receipts etc. Filing and record keeping documentation work.

Knowledge of principles and practices of basic office management.

Key Competencies:

communication skills - written and verbal

planning and organizing

Prioritizing

problem assessment and problem solving

information gathering and information monitoring

attention to detail and accuracy

Flexibility

Adaptability

customer service orientation

Team work

Personal Details:

Marital Status : Married

Nationality : Indian

Date of Birth : 08/07/1974

Religion : Muslim

Language Known : English/Arabic/Hindi/Urdu

Iqama : Transferable

Driving License : Holding a Valid Driving License

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