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Date: **.**.****

To,

The HR,

Subject: Application for the Project Secretary / Document Controller / Admin Assistant

Dear Sir/ Madam,

In reference to the advertisement, I wish to apply as a candidate for the above said position in your Organization. Kindly find enclosed C.V. which is highlighting my experience and knowledge for your perusal I am hardworking and highly committed to whatever I venture myself with. I would be very keen in proving my worth and would really appreciate if I be given a chance for an interview.

I have solid 13 years and 9 months experience in Construction & Projects in Dubai.

I have worked 10 years in a M/s.Dubai Silicon Oasis Authority as an Officer Document- Controller in Engineering & Smart City Department and 3 years with M/s. Arabtec Construction LLC as a Project Secretary. Looking forward to hearing from you.

Thanking you,

Yours truly,

Nagendra Singh

050-*******

India mobile-91-843******* /880-***-****

Encl : CV

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Nagendra Singh

Mobile. No. 050-*******,Dubai, U.A.E

India -91-843******* /880-***-****

E-mail: addh7g@r.postjobfree.com

CAREER OBJECTIVE

Looking for a permanent position where I can continue to grow, develop & display my professional skills. I am a fast learner, responsible, hard working and dependable worker. Purpose

Administrative Assistant / Document Controller are crucial to effective and efficient day-to- day operations of any company. They responsible for supporting their organization in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services and much more.

PROFILE

Self-Motivated with desire for continues learning, fast learner & Innovative.

Capable of working effectively for long hours and honor deadlines. Good Coordination with External & internal stake holders.

Versatile & able to persist with task until objective is achieved.

Good communicative, Administrative, Excellent Time management & Organized.

Highly regarded customer and public relation skills.

Having very good command over English and can-do Self-Correspondence.

Conversant with most up-to-date computer applications.

Able to undertake dictations (speed writing).

EXPERIENCE

COMPANY NAME DESIGNATION PERIOD TOTAL YEARS

Dubai Silicon Oasis

Authority-

Dubai,UAE

Officer-Document

Controller

Jan 2010 to Jan

2020

10

Arabtec

Construction LLC-

Dubai,UAE

Secretary March 2006 to

Dec’2009

3 years 9 Months

ACADEMIC QUALIFICATION

MBA in Business Administration & HR from ISMS Mumbai, India

B. Sc (Botany, Zoology & Chemistry) from Culcutta University, India

Diploma in Computer Application & Programming from Tata InfoTech Division

(TULEC), India

Professional Secretarial Skills from M/s. Spearhead Training Dubai, (U.A.E)

Administrative Support training from M/s. Smart Management Consultancy Dubai,

(U.A.E)

Conversational English Spoken Course from B.B.C Kolkata (India).

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EXTRA APPRECIATIONS FOR FOLLOWING COURSES FROM HIGHER MANAGEMENT FOR E- LEARNING by DSOA :

Administrative Professional: Putting your best foot forward by DSOA, Dubai (UAE)

Administrative Professionals: Interacting with other Habits by DSOA, Dubai (UAE)

Fundamental of Organizational Behavior for the Individual by DSOA, Dubai (UAE)

Establishing team goals and responsibilities by DSOA, Dubai (UAE)

Administrative Professionals: Common Administrative Support tasks by DSOA, Dubai

(UAE)

Managing from within: Self - empowerment by DSOA, Dubai (UAE)

Risk Management Planning by DSOA, Dubai (UAE)

Effective Team Communication by DSOA, Dubai (UAE)

Managing a Project by DSOA, Dubai (UAE)

Interpersonal communication: Communication Assertively by DSOA, Dubai (UAE)

Workplace conflict: Recognizing and responding to conflict by DSOA, Dubai (UAE)

Being Effective Team member by DSOA, Dubai (UAE)

Developing Excellent Time Management habits by DSOA, Dubai (UAE)

Problem Solving: Generative Alternatives DSOA, Dubai (UAE)

EFQM: European Foundation of Quality Management

Project Multiplier for Construction & Project in EFQM in 2010 & 2011. EMPLOYEE EXCELLANCE AWARD PROGRAM – ‘TAMAYOZI’- DSOA

Winner of Ideal Employee – 2011 & 2012

SKILLS

Document management- EDMS

Project control – Construction documentation, Knowledge of PMP

ECM (Enterprise Content Management),Share Point, ERP,MSD –AX,CRM

Proficient in MS-Office

Information Security Champion

Safety Certificate

First Aider Training

Fire Safety Training

Office Safety Awareness

E waste Certificate from Enviroserve

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JOB DESCRIPTION AS – Officer- Document Controller- Admin Assistant

Receives all incoming mail including letters, memorandums, reports and written comments from relevant Divisions/Departments, Contractors & Consultants Companies and distributes to concerned Engineers.

Performs a variety of clerical, technical and secretarial duties in support of the concerned Department’s activities including Types/organizes all Department Correspondence, Memos, Letters, Presentations, Tender Enquires, Contract Agreements, Performance bond & guarantee, Variation Order and Minutes of Meetings

Control the Numbering, Sorting, Filing, Storing and Retrieval of both electronic and hard copy documents produced by technical teams, projects or Departments.

Answer and direct phone calls and Act as the point of contact for internal and external clients

Establishing document control processes and procedure for the 5 year lifecycle of project. Update and maintain office policies and procedures

A maintaining record of all official correspondence employee’s personal files and records and arrange training for new employees.

Sensitively handling confidential matters including disciplinary proceedings and privileged communication and records.

Coordinating different departmental functions and managing associate staff members, arranging residential & non-residential training programme and Meeting.

Updating manuals, receiving office mail, sort, mark-up and distribute. Follow-up action on the mail distributed. Various types of data entries for providing output on as needed basis.

Scheduling meetings for department managers or others using Microsoft Outlook and assisting in organizing meetings, conferences, and luncheons, both on and off-site, to include planning and coordinating services

Monitoring the office equipment’s like Fax machine & Photocopy machine & Office Assets like Car & Camera & Keeping the Track of Stationery Items. PERSONAL INFORMATION

Nationality : Indian Gender : Male

Date of Birth : 01.12.1972 Languages

Known

: English, Hindi, Bengali

Visa Status : Employment Passport Number

Expired Date

:

:

T8240331

06.10.2029

Marital status : Married Religion : Hindu

Hobby : Cricket, Football

DECLARATION

I affirm that all the above particulars included in this resume are true to my knowledge. Nagendra Singh

Contact this candidate