Document Controller

Liezel Babon Mercado

Address: Flat *** Arzat Commercial Bldg.Way 4147

Al Khuwair Muscat, Sultanate of Oman

Email Address: **********@*****.***

Mobile Number: +968- 98509917

Philippines Passport Number: P5647214A

Oman Driver License Number: 80666024

WORK EXPERIENCE

Position:

Assistant Document Controller / Billing Assistant

(Visa Designation: Quantitative Calculation Technician)

Duration:

December 2009 to June 2020

Company:

United Engineering Projects Co. LLC

Company Industry:

Electrical & Mechanical Contracting

Location

Muscat, Sultanate of Oman

Department:

Oil & Gas Division- Planning Department

(Contract under OXY-Occidental of Oman)

Job Description:

Responsible for establishing and maintaining an effective document controller system. Ensuring that documentation is accurate, up to date and accurately distributed to relevant parties.

Duties & Responsibilities

In-charge for saving the reports from site

Responsible in checking the correctness of total manhours of the Job card from site

Prepare Price Proposal for the Job cards and Cost Estimate for Timesheet basis work

In- charge of sending the Work pack receive from Oxy to Site thru mail or CD copy

Responsible to disseminate the Work Instructions approved and close out to the Site and to Oxy

Maintain an up to date Register (Soft & Hard copy)

Work Pack

Job card

Price Proposal/ Cost Estimate

Work Instructions Approval

Work Instructions Close out

Responsible for follow up the invoices and processing the Request of Payment for the Supplier & Sub – contractor (Helper & Vehicle)

Checking and Verify the Petty cash bill from site and purchase department before sending to Accounts Department

Coordinate inquiries and make a quotation to the other sub-contractor requesting a work or accommodation at the camp

Responsible for making the bill to the other sub-contractor once the job was completed at the site

In-charge in making the transmittal of the documents to be send to head office and site

Consolidate and checking the monthly report of vendor assistance accommodation for billing to Oxy

Consolidating daily work instruction timesheet (Access timesheet system) and checking against the daily report & manpower site wise report.

Other related works given by the superior

Other Duties:

In the absence of Admin In-charge

Facilitate the Air ticket inquiries and booking

Making Request and Summary of personnel details going on leave/vacation for ticket booking approval

Process the payment of the Air Ticket

In the absence of Purchase In-charge

Assisting the material request from Site, encode in the Focus system

Send Inquiries and Negotiation to the Supplier

Coordination of Material Evaluation to the site

Preparing Comparison of material rate from the different supplier

Preparing Purchase Order

Coordination of delivery & collection of material from the supplier

Prepare delivery note in the focus system

Coordination in arrangement of vehicle for transporting of material (Loading & Un-loading)

Prepare Material Transmittal

Maintain Register of Material procured and delivered

Responsible for the repair of Materials & Vehicle to be send to the relevant repair shop

Responsible for the arrangement of Equipment for calibration and repair

In-charge of Petty cash for small amount purchases

Position:

Accounting Assistant

Duration:

August 2008 to October 2009

Company:

Brooks Plants & Landscaping Co. LLC

Company Industry:

Plant Arrangements, Landscaping, Gardening, Indoor Gardens, Plants, Planters, Street Decorations

Location

Dubai Investment Park (DIP) First, Jebel Ali Dubai U.A.E.

Department:

Accounts Department

Job Description:

Provide administrative support to the Chief Accountant, Performing clerical tasks, including processing and recording transactions, Calculating, preparing and distributing cash & cheque and checking to make sure payments amounts and records are correct.

Duties & Responsibilities

Checking the petty cash bills and encode to the focus system

Checking the supplier Invoices for payments

Checking the Salik every week

Preparing the check payment to the supplier

Assisting bank transaction such us withdrawing and depositing cash/ check

Journal Entry & Fund Transfer (TT)

Receipt Entering (Cash / Cheque/PDC)

Computation of Payroll, Final Settlement, Leave salary, Gratuity provision

Generate Sales invoices, Delivery note, Purchase vouchers in the system

Generate Reports in the system such us balance sheet, Bill wise /Aging Analysis, Depreciation schedule Report, Bank reconciliation, Summary of repair and maintenance report, Sales report

Creating New products and New supplier code in the system

Checking the collection from the Senior sales personnel and issue an official receipt to the client

Perform other related job functions as directed by the superior

Position:

Branch Head Cashier

Duration:

January 2001 to May 2008

Company:

Imperial Appliance Plaza

Company Industry:

Dealer of Appliances and Furnitures

Location

Davao City Philippines

Department:

Accounting Department

Job Description:

Responsible for the day-to-day aspects of the business accounting and reporting functions, takes responsibility over the entire financial, check prices and quantities for accuracy, collect and process payments.

Duties & Responsibilities

Assist the Branch Manager for Supervising Accounting staff & Sales personnel to make sure that they are giving full support to the operations, providing friendly and courteous service to the customers

Ensure the Internal control measures are followed to protect Branch office assets and properties

Maintains custody and control of the Cash/Check of the branch

Safekeeping and Control all Accountable forms such as:

Blank Checks

Saving Account passbook

Used /Un-used Provisional receipt, Official receipt, Invoices and delivery notes

Responsible for checking /evaluate all accounting works such as Salaries, Commission, Incentives and other pertaining cash disbursement.

Verify the Invoices & Delivery Notes issued by Invoicing clerk

Responsible for Signing the Checks for payment purposes such as Utility bills, salaries, commission, incentives, vehicle & motorcycle repair & petty cash reimbursement.

In-charge for issuing the Official receipt to the customer against Invoice and delivery note amount

Handling the petty cash fund

Maintain a daily and monthly cash flow reports of the branch

Checking the daily cash/check remittance of the collectors against customer ledger

Maintain Aging reports and discuss with the Collection Manager

Other Job functions for the branch if needed as directed from the Head office

Position:

Accounting Assistant

Duration:

October 1995 to December 2000

Company:

Imperial Appliance Plaza

Company Industry:

Dealer of Appliances and Furnitures

Location

Davao City Philippines

Department:

Accounting Department

Job Description:

Undertake clerical task such as typing, filing, calculating, checking invoices and bills, preparing and distributing cash/checks, making phone calls, and basic book keeping

Duties & Responsibilities

Handles Payroll system

Facilitate bookkeeping of all documents

Facilitate government Licensing permits, Pag-Ibig fund, Philippine health Insurance, Dole, Social Security System and others

Facilitate branch expenses and petty cash liquidation

Making Vouchers within the branch expenses

Responsible of Transmitting all pertinent papers and documents to Head office

Make Monthly sales report and other information needed periodically

In-charge in purchasing office supplies & requesting accountable forms

Facilitate memo and announcement

Compute travelling allowance, commission and incentives of sales personnel

Encoding of daily sales and expenses transactions

In-charge of Telephone and radio Facility

Acting as Secretary and HRD staff

SEMINARS AND TRAINING

Health and Safety Training

Under POLO Training Program Philippines Embassy of Oman

Conducted on February 22, 2019

Seminar on Entrepreneurship: Righteous Wealth Creation

Under the POLO Academy for Leadership & Management Program

Philippines Embassy of Oman conducted on February 7,2019

Cashiers Update Seminar held in Iloilo City on July 16-22,2006

“Training: The Road to excellence, Productivity and progress’’

Personality Development

sponsored by Human Resources Development Department

held in Iloilo City on October 26,1995

EDUCATION

Course:

Bachelor of Science in Accountancy

Educational Level

College Level Degree – 3 years

College/University

Cebu Central Colleges (1989-1990) /University of Mindanao (1992-1994)

EXPERTISE

Knowledgeable in MS Office Application (Excel & Word) Focus Accounting System, Document Management, Data Entry, Secretarial task, Archiving

PERSONAL SKILLS

A comprehensive understanding of health and safety regulations

I have the ability to relate with different people and easily win friends (Communication & Teamwork)

I am definitely hard working and value the time (Target Oriented)

I am open minded person and willingly welcome insights and opinion.

I have an ability to do multi-tasking job and can work independently while understanding the company procedure.

I am willing to undergo training if necessary

PERSONAL INFORMATION

Born on May 28, 1973 in Calbayog City Western Samar Philippines

Married and have two daughters

Physically Fit

Language spoken: English, Tagalog

I hereby certify that the above information is true and correct.

Liezel Babon Mercado

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