Document Control Project

MARITZA CARTER - ***************@****.** - Cell # 587-***-****

Senior Document Controller; experience in leadership, data management and administration.

Having worked with a variety of clients, gained experience with multiple engineering document management systems; Convero, LiveLink, SharePoint, SAP and proficiency in MS Office applications. Knowledge and experience through the life cycle of a project; focused on quality and accuracy. Possess a positive attitude with an ability to work well in a team environment and independently.

WORK EXPERIENCE:

Fulfillment Associate Calgary, AB.

Amazon Sept. 2018 – present

Using AWS systems Manager apps, running reports for the Project Manager’s meetings

Making sure vendors merchandise are correctly labeled and are under their respective Purchase Orders

Following the DPT/ damage tool to put items as warehouse deals or back to inventory

Problem Solver, training and helping associates to minimize scanner errors

Identifying discrepancies on physically and virtually items

Creating and solving tickets issued by the different departments

Measuring of quality & inventory transaction integrity while providing feedback to the operations.

Performing detailed analysis on behaviors and processes impacting inventory integrity.

Identifying root causes of inventory deviation through cause and effect analysis.

Troubleshooting and resolving problems that an associate encounter with inventory; including printing ASIN labels, damage out products and adding expiration date to food and health products

Creating excel sheets to track problem solved issues efficiently and accurately.

Project Document and Data Management Calgary, AB.

FLUOR - NWR Sturgeon Refinery 2014 – 2016

Implemented the process of squad checks, reviews and returns of vendor documents

Managed documents through the document life cycle and ensuring the integrity of the electronic document management information

Made accurate entries and updated project databases (e.g. POL and ProArc)

Uploaded and retrieved files on/off NWR FTP site

Communicated effectively; verbally and electronically with Leads, Engineers and Vendor/Contractor to ensure quality documents are being processed

Senior Document Management Calgary, AB.

Ausenco/Suncor/CNRL/DEVON 2012 – 2013

Handled effectively several active projects

Interacted with several PMs and employees from Calgary and Halifax offices

Close projects, cleaned systems and ran reports to reconcile project’s Pos

Uploaded files onto several FTP sites, Livelink, shared folders and EDMS

Dealt with day to day Document Control activities; logging, scanning, archiving

Trained and monitored activities of junior and intermediate document controllers

Client’s Document Management Calgary, AB.

HATCH-GASCO 2011 – 2012

Contracted by Hatch to work for the client – GASCO

Liaised with Dodsald and Hatch, contractor and subcontractor on behalf of client

Worked closely with the consultant WorleyParson team and Abu Dhabi engineers

Retrieved documentation from sub contractor’s system

Performed quality check and log of documents received from contractor/subcontractor

Run reports to be presented to the client on our weekly engineering meetings

Maintained project SharePoint filing system

Issued transmittals and returned comments back to contractors in a timely manner

Senior Document Control Coordinator Calgary, AB.

SNC-LAVALIN - Aramco Project 2010 – 2010

Coordinated documentation by disciplines in the area of Gas to be ready for Interim review packages, having them out on time as scheduled by client

Quality checked, kept up with all required changes, with accountability, team focus and great communication between all areas of the project

Kept project SharePoint drive up to date

Processed third party documents in PM+ (Project Management) Software and PDM (Project Document Management), Document transfers to SharePoint

Project Document Control Lead Calgary, AB.

JACOBS Engineering - Shell Waterton Project 2005 – 2009

Conducted audits of the project electronic document management system (Prolog) and originals drawings

Maintained field Installation work packs (FIWP) making sure that each package had the latest revision of drawings; filing and logging them in their respective turnover binders

Day to day interaction with planning, construction, engineering and quality groups to fulfill project requirements

Lead and trained a team of 10 Document Controller Technicians

Established work priorities, ensured deadlines were met, and procedures / standards were followed consistently to achieve improvements in productivity of final project completion

Approved Over Time and conveyed employee’s performance and development reviews to enhance productivity

Conferred with document originators and engineering liaison personnel to resolve discrepancies on revisions or incorporation of comments

Set up work procedures, trained new team members

Attended to weekly meetings with client and discipline leads to update on status of documentation and to be informed on project changes

Uploaded virtual documents into client's database using CSV files and LiveLink, keeping the client up to date with accurate revisions of drawings

Identified, classified and maintained technical records and related files to be released to project site, vendors, contractors and other operating departments

Document Control Technician Calgary, AB.

BANTREL INC. -Edmonton Diesel Desulphurization Project 2004 – 2005

Successfully handled engineering and vendors documentation requests

Day to day process of vendors and technical documents using InfoWorks

Scanned and reproduced of documents

Distributed and filed drawings according disciplines and document types

Document Control Technician Calgary, AB.

SNC-LAVALIN INC. - Upgrade Expansion (UE-1) Project 2001 – 2004

Executed daily operations of processing vendors’ documentation into the EDMS

Assisted expeditors on tracking vendors’ documents

Monitored squad checks on a daily basis

Processed vendors and contractor’s supplier data using CONVERO, LiveLink and TDocs

Assured the integrity and quality of documents issued by vendors

Maintained project drive and filing system, to ensure it was up to date

Retrieved and archived native files from and to FTP site

Procurement Admin/Document Control Clerk Calgary, AB.

AMEC INC.- Christina Lake 2000 – 2001

Compiled Instrumentation Systems data for final books

Coordinated filing and archiving of project master documentation for project close out

Assisted several disciplines with administrative requests

Extracted key information from documents and logged them on different spreadsheets for project team members’ easy reference; created work tasks in Outlook and updated notes accordingly

Procurement Admin/Document Control Clerk Calgary, AB.

FLUOR DANIEL - IRVING Oil 1998 – 2000

Arranged travel, hotel booking and expense reports

Produced procurement reports using MS Office, Material Management Tools

Maintained file system for buyers and client, simultaneously

Processed daily quotations, purchase orders, change orders and expeditors reports

Assisted document control with reproduction, distribution and filing

EDUCATION:

Foundation of Technical Communication - Mount Royal University - Calgary, AB.

MS Office Training - Calgary, AB.

Business Administration - University of Managua, Nicaragua, C.A

Business Secretary, Certificate - Managua, Nicaragua C.A.

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