Yolanda Ruiz

Mississauga, Ontario

647-***-**** addg8s@r.postjobfree.com www.linkedin.com/in/yolanda-itzel-ruiz

PROFILE

Energetic Executive Assistant with 8+ years experience. Detail-oriented with extensive experience supporting senior executives in large corporate environments. Organized, flexible self-motivated, dependable and capable of independent responsibility as well as being a team player. A diligent individual with a strong work ethic, professionalism, communication skills and leadership qualities.

Skills

Strong Interpersonal skills

Event Planning

Accurate and detailed

Self- Starter

Event planning

Dedicated team player

Customer Relations

Organized

Self-Starter

Customer Relations

Facilities Management

CAREER HISTORY

Region of Peel

Mississauga, Ontario

Administrative Assistant

Assistant to Director of Human Resources

Successfully maintained and organized meetings and activities in response to top requests from the Director and other interested parties.

Successfully coordinated and prioritized all daily clerical work composed monthly reports and invoicing.

Scheduled meetings, events, conference calls, managed Director busy calendar.

Created monthly expense reports

Prepared and distributed agendas, and attended certain meetings with the Director to record minutes,

Administered new employee start up process

Prepared Director for regular meetings such as, Regional Council/General Committee meetings and HR Regional Directors Meetings.

Processed incoming/outgoing mail and courier

Purchased and maintained office supplies inventories, and being careful to adhere to budgeting practices.

Walmart Canada Corp. May 2013 – Nov. 2017

Mississauga, Ontario

Administrative Assistant

Assistant to Executive Vice President

Successfully managed Executive Vice-President, Executive Officers and 100+ associates.

Managed calendars, travel arrangements, created expense reports and daily administration tasks for executives.

Coordinated meetings and maintained the VP’s outlook calendar, as well as scheduled weekly staff.

Arranged high-level managements meetings, company events and international teleconferences, by coordinating with other Executive Assistants around the world and managing different time zones via WebEx.

Distributed company-wide announcements, booked conference rooms, coordinated catering, audiovisual and staff and vendor presentations for the year beginning meeting.

Organized team building initiatives and overall supported for maintenance of culture and employee morale.

Scheduled, as required, outside vendor’s meetings.

Coordinated quarterly offsite leadership team meeting.

Executed onboarding process for Executives new hires and Walmart Executive visitors from other countries.

Liaison between Home Office Building and Walmart Ecommerce Building

Gatekeeper for all calls and visitors.

Review P&L on a monthly bases and identified discrepancies.

Acted as a liaison between our office and vendors.

Ordered company furniture and set up space.

Manage office facilities to include maintaining Office Air conditioning/Heating.

Walmart Canada Corp. Aug.2009 – May.2013

Mississauga, Ontario.

Administrative Assistant

Assistant to Senior Executive.

Successfully managed Senior Executives and 100+ associates

Planned meetings and prepared conference rooms.

Made copies and faxes and handled all incoming and outgoing correspondence.

Purchased and maintained office supplies inventories, and being careful to adhere to budgeting practices.

Delivered excellent customer service by greeting and assisting each customer.

Organized office events such as the holiday party and summer picnic

Addressed customer enquiries complaints to the right party of the business to be resolved.

Experienced in coordinating large and small corporate events.

Drafted meeting agendas, supplied advance materials and executed follow-up for meeting and team conferences.

Liaison between various departments to ensure effective communication was maintained.

Sam’s Club Canada, Home Office Mississauga, Ontario Jan.2004 – Aug.2009

Merchandise Assistant

Wal-Mart Canada Corp. Home Office, Mississauga Ontario Nov. 2001- Dec.2003

Administrative Assistant

Wal-Mart Canada Corp. Home Office, Mississauga Ontari0

Merchandise Assistant Oct.1997 – Nov.2001

EDUCATION / PROFESSIONAL DEVELOPMENT

Finance & Banking Administration

Santa Maria La Antigua University

Panama, Rep. of Panama

TECHNICAL SKILLS

Microsoft Word, Excel, PowerPoint, Outlook

INTERESTS

Reading, Traveling, Baking

MS Word, Excel, Power Point, Outlook (email, calendar, tasks), Google Docs, Share Point, SAP, Adobe Acrobat, Oracle. Experience with Social Media: Twitter, Facebook, and Internet Research.

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