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Administrative Assistant Data entry, Filing and Record management

Calgary, AB, Canada
May 22, 2020

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Sudha Minnal ● 587-***-**** ● Calgary, AB, T2P 1A6


* ***** ** ************** ********* experience including Data entry, Filing, Record management, Scanning and General office systems in Oil&Gas and Insurance companies

Excellent organizational skills and ability to prioritize tasks to maintain high quality of service in fast paced environment

Collaborative team player with effective communication and great Customer service skills.

Intermediate user of MS Word, Excel, Outlook, Power Point, Access


Time Management

Attention to detail

Accurate data entry


Calendar management

Queries Handling

Documents Scanning

Team player

Digital Storage Handling


Fast paced

Document recovery


Junior Administrative Assistant Oct 17, 2019 – Feb 17, 2020

Robert Half, Calgary, AB

Data Entry Administrator:

Entered data into the client data base in high volume with attention to detail.

Resolved deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.

Accurate database is maintained by entering new and updated customer and account information.

Maintained customer confidence and protects operations by keeping information confidential.

Secured operations by following policies and procedures and reporting needed changes.

Volunteer Nov 2019 till date

Shawnessey Library

TESOL certificate Level1 July 2019-Aug 2019

University of Calgary

Practicum Oct 2019 – Nov 2019

Administrative Assistant (Intern) Jan 2018 – Mar 2018

Diabetes Canada, Calgary, AB

Reception duties:

Served as the first point of contact for internal and external visitors

Managed incoming/outgoing mail and couriers, liaising with mailroom

Answered main reception phone including transferring calls, taking and relaying messages for those busy or away from the office

Delivered the pickup packages for the appropriate clients

Managed access cards including issuing, lost cards and reissuing.

Scheduled boardroom bookings, maintained Visual and Audio equipment with IT support

General office administration:

Managed all supplies for the floor for office, kitchen, boardroom, printer

Organized and maintained clean kitchens, boardrooms, and supply areas

Maintained updated accurate phone list, email distribution lists, and floor plans


Accepted catering orders for meetings and delivered to appropriate meetings.

Received Incoming packages from clients and distributed to corresponding personnel by coordinating with mail room

Managed all company information (written and verbal) with the highest level of confidentiality

Supported for special events and received clients for conference meetings

Data Entry:

Processed 1500 entries in Spread sheet for easy tracking of data

Implemented a tracking project using Microsoft Excel to locate various files

Archiving 4 different areas of files according to company procedures

Processing an average of 15 credit cards per day using Black baud software

Created reports of 150 canvasser’s information on average per day into MS Access Database

Document Prepping / Imaging Assistant Aug. 2014-Feb. 2015

Intact Insurance, Calgary, AB

Created reports, correspondence and spreadsheets using Microsoft Access

Sorted and scanned documents and uploaded to the company database

Retrieved and repaired old documents and saved them in computer based filing system

Maintained close communication with different departments

Examined, categorized, sorted and filed incoming insurance documents

File prepping/Quality Control Assistant-Team Lead 2013-2014

TAB Canada, Calgary, AB(Suncor, Husky, Enbridge, Transcanada Pipelines, Progress Oil&Sands)

Scheduled and conducted meetings with clients and business partners

Lead the team of 4 members and coordinated inventory activities

Supervised the team in processing and conducting quality assurance on the scanned documents, and auditing around 1600 boxes of files

Performed general clerical duties and document repair

Junior Administrative Assistant 2012-2013

Bowen Workforce Solutions, Calgary, AB

Performed administration duties including filing, sorting, labeling, photocopying and scanning

Provided administrative support to staff and volunteers and assisted program coordinator in organizing events, such as presentations and meetings


Job Ready Employment Skills Program Oct. 2017-Mar 2018

Calgary Immigrant Women’s Association, Calgary, AB

Master of Technology 2009

Acharya Nagarjuna University, Guntur, India

Bachelor of Electronics and Communication Engineering 2005

Anna University, Chennai, India

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