Mary L. Ogburn-Allen

adddqu@r.postjobfree.com

***** ******* ********

Indio, CA 92203

323-***-****

Objective: Administrative Assistant with just under 24 years of experience managing business office functions and providing executive level support to the Executive Director and clients, Seeking to apply my detail-oriented talents and adaptable personality to fulfill the company’s needs.

PROFESSIONAL EXPERIENCE

West Angeles Church of God in Christ Jan., 1994 to July, 2017 Los Angeles, CA

Job Title

Senior Administrative Assistant

Personal Assistant to Executive Director

Secretary for the Women Affairs Committee

Special Events Planning Assistant

Job duties

Booked all travel for group travel

Applied for all per diems, prepared Itinerary, work schedules, room list and room needs for all conventions. (5 conventions per year)

Special aid to the Executive Director when traveled

Corresponded with caterers and prepared for nightly receptions when on travel

Assisted and aided in special events in one of the yearly conventions, interacting with sound men, decorators, and logistics.

Point person for convention travels, representing my Director.

Prepared the Product Inventory List for the bookstore when traveling

Corresponded and paid all vendors

Collect and count monies from the department’s special events and make weekly deposits

Arrange Table Assignments for special events for over 80 ministries on a rotation basis each week.

Track all Inventory Sales

Correspond with Executive Board and Support Committee Members of the Women Affairs Department. (Total 30 members)

Holiday Decorator (Easter and Christmas) 5,000 seat auditorium

National Mailings

Tour Guide

Technical Skills

Microsoft Word and Excel

Level of skill (advanced in Word, intermediate in Excel)

Square

Google Drive

Accomplishments

Wrote the 1st Standard Operating Procedure Book for the next generation of Administrative Assistants to come behind me.

Formulated procedures for out of town travel

Developed a plan for tracking income and expenditures with a budgets for up to 200,000.00 using Excel

I used Word for basically all work and even some charts.

Developed charts, did record keeping, tracked income and created expense reports of large events.

Developed a standard for guided tour of the West Angeles Church Campus

Managed other personnel in our department

Managed the office in the Executive Director’s absence

Decreased the cost of decorating for holidays, by including it in my job description and working with volunteers and purchasing reusable items. Saving the company at least $2,000.00 per year

ADDITIONAL SKILLS

Have minimal experience with PowerPoint and Publisher

Have great Organizational Skills and able to work well with others

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