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Executive Assistant

Nairobi, Nairobi County, Kenya
Please share the offer and we can negotiate
May 22, 2020

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M: +254-***-***-***


Core competencies: Report Generation, Presentation Development, Document Control, Adept Writer. An accomplished administrative and executive assistant offering 5+ years of administrative experience reporting to a Director and other senior managers. I am a consummate professional dedicated to making the lives of busy executives easier. I serve as an effective gatekeeper; preparing well-researched and accurate documents; managing busy calendars; and efficiently handling daily office tasks. I have exposure in different geographies including over 15 countries in East, Central and Southern Africa and currently support a team of over 50 staff. I hold a degree in Business Administration and I am currently pursuing my Master’s in Business Administration. EXPERIENCE


PROGRAMME ADMINISTRATOR, INSTITUTE OF CAPACITY DEVELOPMENT - AMREF HEALTH AFRICA About: Amref’s Institute for Capacity Development (ICD) was founded on the need to continuously produce and develop Human Resources for Health in Africa. It focuses on building the technical, leadership and management skills of low and middle-level health sector staff and decision makers in Governments, Parastatals, NGOs, the Private sector and CBOs. The institute provides a number of services in the area of Capacity Development, including: Curriculum and Content Development, Conversion of content into e/mLearning, Capacity Building for individuals & organisations, building and testing innovative teaching and learning models, Technical Assistance in learning infrastructure deployment, Research, Monitoring and Evaluation, Capacity Assessments, Project Management, relationship and partnership management. ICD has 50 staff, 17 projects foot prints in 18 countries. Donors and partners under ICD include; GlaxoSmithKline, Johnson and Johnson, Ministry of Health, Childfund Zambia, Safaricom, Mpesa Foundation, Phillips Health Care, Kenya School of Government and Kenyan Counties. Responsibilities:

i. Supporting various line managers and colleagues in executing their duties. ii. Maintain and manage client database.

iii. Maintain office equipment and supplies and replenishes as and when necessary. iv. Arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings.

v. Assist in general administrative duties as instructed by the management team. vi. Filling of documents both electronically and hard copy filling vii. First point of contact for the institute and thus assisting with queries, directing visitors to the right offices. viii. Planning and coordinating successful corporate meetings, and developed presentations for related on-site and off-site meetings.

ix. Facilitate travel arrangements for staff, stakeholders and coordinate their hotel accommodations during official travel.

x. Generating reports for internal and external meetings, including Senior Management Team meeting presentations.

xi. Developing and maintaining administrative process to achieve organizational objectives as well as to improve accuracy and efficiency.

xii. Processing of visas and tickets for staff and clients efficiently. JANUARY 2014- JANUARY 2016

ADMINISTRATIVE ASSISTANT, eHEALTH UNIT - AMREF HEALTH AFRICA About: The eHealth programme grew out of the eLearning support unit, which started with a pilot project for upgrading nurses in Kenya in 2005. With the expansion of the programme’s scope from local to regional and from eLearning to mLearning and mHealth (including health information systems and eCare), the eLearning programme 2

became the eHealth programme. The mandate of the programme was to provide support to projects, programmes, organisations and countries that wish to develop and implement eHealth programmes within and outside Amref Health Africa, and to document lessons learned and good practice in the use of technology for capacity building. The eHealth programme managed 15 projects in eight countries across Africa. Achievements:

i. Trained over 300 community Health Volunteers (CHVs) for the Healthy Heart Project on hypertension as well as over 3,000 nurses on the Jibu Platform, drawn from various KMTCs, private and public health facilities. ii. Gathered data, documented and reported on project outcomes. iii. Coordinated the development and implementation of work plans, evaluating performance and preparation of weekly annual reports relating to projects as per donor requirements. iv. Support the planning and implementation of projects. v. Assisted projects in the development of e/m rollout budgets and monitor the dispensation. vi. Supported proposal development by filling sub award survey documents for the Human Resources for Health

(HRH) Kenya Program.



About: Established in 2008, 254 Entertainment Ltd. is a highly experienced Agency operating in Kenya. 254 Entertainment LTD uses media, social utility websites, slick branding and imagery to boost visibility, as well as, games and entertainment to woo consumers, grab their attention and market clients’ products/services to them. Achievements:

i. Coordinated road shows, event organizing, public relations and experiential marketing which improved the image and sales of the company.

ii. Created a more efficient word database for forms, letters and documents, which decreased the time taken to produce such documents.

iii. Cultivated long term relationships with clients, maintaining ongoing communication and facilitating solutions to address various concerns.

APRIL 2008 - MAY 2008


About: Medica Enterprises Limited is a company that supplies medical equipment in Kenya. They supply the equipment to health facilities and hospitals.


i. Sold company products and services to prospective clients and thus improved sales of the organization. ii. Created user friendly systems for filing documents which made their retrieval very easy and thus saved a lot of time.

iii. Scheduled the director’s calendar.

iv. Overall in charge of receiving, drafting and dispatching correspondence in time and following up with the recipients for example memoranda, letters, thank you notes and reports. v. Purchased and maintained inventory of office supplies. SEPTEMBER 2007-DECEMBER 2007


About: Crystalline Enterprise limited provides different range of services to exporters to ensure the smooth and timely shipment of goods. Crystalline Enterprises Limited is the link between the owners of goods and owners of the means of transport. The companyhelps the cargo owners in the efficient transportation of goods to the buyers by completing some procedural and documentary formalities. Crystalline Enterprises are experts and are 3

knowledgeable in laws and regulations governing shipment of goods through the customs authorities as well as in commercial practices.


i. Planned and coordinated- Coordinated with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day office problems. ii. Customer Service- Provided administrative support for various departments such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries. iii. Filled and documented- Updated appointment calendars, filing documentation and handling incoming and outgoing mail while at the time maintaining confidentiality. iv. Took minutes and document proceedings for meetings and events. EDUCATION


M.A. - (Ongoing) - Business Administration, Kenyatta University. GRADUATE 2011

B.A. - Business Administration (Marketing), Kenya Methodist University. GRADUATE 2008

Diploma - Business Management, Jomo Kenyatta University of Agriculture And Technology. GRADUATE 2006

Advanced Certificate In Business Management, Kenya Institute Of Management. PROFESSIONAL COURSE


Ongoing Certificate course in Harvard Manage Mentor course; Harvard Publishing School 2019

Certificate in Leadership and Management in Health; University of Washington. SKILLS

i. Excellent organizational skills and ability to multitask ii. Excellent communication

iii. Good time management, planning and organisation skills iv. Excellent inter-personal, writing and negotiation skills v. Strong computer skills for example, Microsoft Word, PowerPoint, Outlook, Internet and Excel. REFEREES

Available upon request

Current salary: KSHS 173,000 per month

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