SAHID KHAN

Sr. DOCUMENT CONTROLLER

(Qatar)+974-******** l skyp :-sahid_khan00764 addd9h@r.postjobfree.com

CAREER OBJECTIVE

+11 years of successful working experience in different local and overseas companies with a high standard performance. I have extensive experience in Project Document Control procedure, reporting and training with good working knowledge of using EDMS (Electronic Document Management System), PDMS (Project Document Management System), Information Management(IM), Documentation Management system, MS Office(Word, Excel, Power point, Outlook, Access), AutoCAD Designing, ASSAI, Live link software, SharePoint, ProCon), Email, Adobe Acrobat, Scan, Internet, Project Administrator, Executive and Associate for multi-million projects in Oil & Gas (EPC) and Construction Project.

Looking for an opportunity to implement, explore and excel my abilities where my education, strong aptitude for learning, presentation and analytical problem solving technical skill and ability would be utilized.

PROFESSIONAL EXPERIENCE

Dolphin Energy Limited

Qatar, Doha

2015 to Present

Sr. Document Controller

Role and Responsibility:-

Responsible for ensuring documentation is systematically managed using Electronic Document Management System (EDMS) in the SharePoint platform.

Managing documentation MOFC Projects complying DEL document control procedure.

Maintaining Engineering Document Control Register (EDR)/Vendor Document Control Register (VDR) for Control & Management of Documents/Drawings in Excel sheet. Also maintaining other associated registers as part of MOFC management.

Provide working copies and native files to the Contractor, Vendor and In-House Engineering to update and issue documents/drawings related to MOC.

Prepare Document Distribution Matrix from the Contractor’s Master Document Register (MDR) and maintain throughout the project. Ensure that this is updated on a monthly basis.

Issue/Receive Incoming/Outgoing Documents/Drawings in Controlled Manner, Initiate workflow review as per the Distribution Matrix for Documents/Drawings distribution.

Issue daily, weekly and monthly status reports. Keep good tracking of Pending drawings/documents and generate overdue status reports as required by the project and carry out follow-up action as required.

Uploading as-built documents/drawings in EDMS and updating master register.

Communication with Consultant /Contractor/Vendor regarding project documentation.

Manage all paper copies and electronic document workflows within MOFC project, and from / to contractors or vendors. Create and maintain document distribution matrix.

Maintaining and updating hard copy filing system.

Prepare transmittal for the outgoing drawings and documents for submission to vendor, consultant & at site.

Maintaining and update business process documentation related to MOFC like ESR (Engineering Service Request) & FMP (Facility Modification Proposal forms) and its associated review process .Maintain the associated registers and tracking of the forms.

Maintaining various Log Registers (ESR, FMP, Vendor Deliverables, Onshore/Offshore, and Scope of Work SOW).

Manage and issue document numbers and tag numbers upon request as part of MOFC project. Perform quality check prior to loading to EDMS.

Gulf Petrochemical Services & Trig. LLC

Oman, Muscat

2011 to 2015 (4Years)

Sr. Document Controller

Sr.

Projects

Tenure

Client

Remarks

1

Crude Stabilization at Wadilatham (EPC Project)

28.12.11 - 22.02.14

OXY

(Occidental of Oman)

Approved by OXY and successfully Completed

2

Suwaihat Water Treatment C & A Upgrade Project (EPC Project)

01.12.11 - 01.11.14

PDO

(Petroleum Develop of Oman)

Approved by PDO and successfully Completed

3

Off Plot Amin Field Development Water Injection Facility (EPC Project)

01.04.12 - 15.02.14

PDO

(Petroleum Develop of Oman)

Approved by PDO and successfully Completed

(ASSAI software and ProCon Software)

4

Block 3&4 Expansion Project (Phase II) – Oman (EPC Project)

01.05.14 - 10.11.14

CCE

(Consolidated Contractors Energy Development)

Approved by CCE and successfully Completed

5

Muscat Sohar Product pipeline project (MSPP)

18.08.2015- till date

ORPIC

Project Started

(Project Center Software)

Role and Responsibility:-

Set-up and established a Document Control Center as per the Project Procedure, Using Electronic Document Management System (EDMS) as per client requirement like Assai, Pro Con and Project Data Center software.

Preparing, Registering and updating all incoming and outgoing correspondence letter in excel sheet and Pro Con.

Support the head office management team in day to day duties throughout the project lifecycle from inception to completion including.

Manage and establish relationship of tag numbers and/or line numbers to each technical engineering drawing. – Check and manage engineering drawing relationship before loading it to Engineering Document Management System (EDMS).

Using Engineering Document Control Register (EDR)/Vendor Document Control Register (VDR) for Control & Manage the Documents/Drawings in Excel sheet

Issue/Received Incoming/Outgoing Documents/Drawings in Controlled Manner, Preparing Project wise Distribution Matrix for Documents/Drawings distribution

Keep good tracking of Pending Documents through our EDR & VDR, Using Transmittal for Document Submission to Client, Consultant & at Site, Maintaining in proper way for easy traceability of all type of Documents/Drawings like Civil, Electrical, Mechanical, Piping, Pipeline, Instrument (C&A), and Vendor Documents/Drawings

Control of drawings: checking in, quality check, transfers and return to client.

Deal with all the documents of the company and make sure that they all are kept at their specific name and place; Responsibility is to check all the documents at least once before making their submission which is one of its major responsibilities.

Maintain Error free documents and finished before deadline, all the files must be checked at least once and approved by the senior executives, Responsible for the physical management and tracking of policies, revisions, change documentation, and signature, Generating Document Control No. for drawings & documents. Arranging & filing the Physical drawings / documents as per Document Numbering Plan

Communication with other department and sections heads on issues regarding the flow of documents and ensure all documents are being handled in an efficient and effective manner.

Circulate information to concerned staff using telephones, emails, fax and letters as requested.

Prepare and Maintain Electronic Filing System (EDMS) for Engineering Documents/Drawings including management of client and sub-contractor documents/drawings issue and superseded documents/drawings

Good communication & coordination with Subcontractor & Client, Good Knowledge in Excel, Acrobat Professional, Scanner, photo copy and print out, Preparing final Documentation (DCAF) - Engineering & Vendor Documents

Maintain the record and keep update of Vendor Technical Offer (BID), TQ, MTC, ITP and FAT.

Responsibility is to perform a regular audit on the major corporate documents in order to check that all the documents are placed at their own departments.

Role and Responsibility of Project Administrator:-

Keep records filling of all sub-contractor offer letters and Maintain documents for Safety, QA/QC, labor qualifications, certifications and training.

Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms

Manage project petty cash and make daily petty cash statement and weekly submission to account department for payment.

Maintain the and keep records of all type of expense like travelling expenses, food expenses, emergency material parches, office stationery, office pantry and housekeeping items.

Maintain project Vehicles and making driver time sheet and manage and control of driver duty schedule.

Assist the Manager and Superintendents in tracking analysis and forecasting of ongoing projects.

Perform all administrative and clerical duties for the Project team. Provide financial services support to the project team. Maintain filing system

Paharpur Cooling Towers Ltd

India, Kolkata

2009 to 2011 (2 Years)

Document Coordinator

Role and Responsibility:-

Responsible for the management and organization of inbound and outbound documents, whether by fax, courier service or general infra-office, Responsible for Vendor document control, Responsible for Design document control

Fast configuration of new Projects, Support and maintain/monitoring the document control system, maintaining up to date document & Drawing control register, maintain all document/filing system in the Project Section

Update records and documents keeping as and when needed, Receive, Register and distribute Project Related Documents and drawings (including vendor documents & drawings).

Ensure Proper Documents Classifications, Section & Filing, Prepares Documents Transmittal, Presentation and filing of documents and drawings

Responsible for preparing general correspondences related to project, reporting the senior about the working status, Do the computer entry.

Galax InfoTech

India, Kolkata 2007 to 2009 (2 Years)

Sr. Process Associate/Data Controller

Role and Responsibility:-

Web search and make entry and processing of data

To Update the online products data and price of website

Upload the data in the website, Take care of customer online orders & and make the billing through paypal

Take care of customer and client, Emails, Prepare and send the report, Friendly with Volusion, godatafeed, paypal etc. softwares

Star Info solution

India, Kolkata 2006 to 2007 (1Years)

Sr. computer operator

Role and Responsibility:-

Classify the data, Scan the data, conversion, & formatting

EDUCATIONAL AND TECHNICAL PROFICIENCIES

Bachelor Degree (BA) in Arts 2005

Calcutta University, West Bengal, India

Certificate in Computing (CIC) in IT 2002

Indira Gandhi National University, West Bengal, India

Auto Cad Advance 3D Max in Design 2010

Institute of Brain Ware, West Bengal, India

Technical Skills

Electronic Document Management System (EDMS) & PDMS (Project Document Management System), Documentation/Project/Engineering, ASSAI (Live Link), Pro Con, EZ Delcom, SharePoint Software, Email, Adobe Acrobat, Scan, Internet, AutoCAD

Microsoft Office (Word, Excel, Power point, Outlook, Access)

Project Management, Time Management, Client Relation Ship, And Manual Document Management; Generate Document Number, Communication, Audit, Engineering and Vendor Documents and Drawings Management, Project Administrative Skill.

LIP & WRITING LANGUAGE

English, Hindi, Bengali, Urdu & basic Arabic

PERSONAL INFORMATION

Date & Place of Birth

24/09/1982 – Kolkata, India

Sex & Marital Status

Male, Unmarried

Passport Number, Place of Issue with Issue & Expire Details

H5262771 – 08/07/2009 – 07/07/2019

(India, Kolkata)

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