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Administrative Assistant Executive

Location:
Calgary, AB, Canada
Posted:
May 23, 2020

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Resume:

Bhuvana

Mob No: 587-***-****

E-Mail: addd81@r.postjobfree.com

OBJECTIVE

Administrative Assistant with over 5 years of experience managing business office functions and providing executive level support to principals and clients. Seeking to apply my detail-oriented talents and adaptable personality to fulfil the company’s needs.

SKILLS

MS-Office Suite

Customer Service & Relations

Accounts Payable/Receivable

Telephone Reception

Word Processing & Typing (100)

Filing & Data Archiving

Sage 50

Computer Operations

Problem Solving

Office Equipment Operations

EXPERIENCE

Sept 2018-

March 2020 Capri Capital Corp, Calgary, Alberta

Administrative Assistant

Performed administrative and secretarial support functions for the Manager / Executive Assistant. Coordinated and managed multiple priorities.

Provided telephone support, investigated and resolved billing problems.

Worked closely with Human Resources to prepare new hiring paperwork, Offer Letters, employee benefits, as well as new employee assistance and training.

Perform routine Administrative clerical tasks such mailing, copying, faxing, filing and scanning, ordering stocks, office supplies as needed.

Created effective PowerPoint presentations for marketing purposes.

Ensured all files were updated, maintained and organized efficiently.

Liaison between various departments to ensure effective communication was maintained.

Compiled bookkeeping records and generated financial statements for clients; conducted all general accounting such as accounts payables and receivables.

Assisted the senior accountant in completing month-end and year-end processes.

Suggested an improvement to the administration system to maintain administrative standards and procedures; system included executive correspondence, templates, records management and mail processing.

Nov 2016–

April 2017 CBI Health Care, Calgary, Alberta

Administrative Assistant / Data Entry Clerk

Participated in requirements meetings to understand the requirements from business people.

Assist in CRM/File Share administration

Provide input on functional requirements and potential problems

Find and report defects to software developers

Help investigate Clients / Patients problems as needed

Take initiative for software quality process efficiency and improvements

Help Clinic Administrator on the month end reports and tracking

Participate in defect meetings by providing information required to triage and resolve issues

encountered during testing.

Updated the Clients/Patients details in the database.

Worked closely with WCB on the Clients claim details.

Worked with private insurance Clients

Anbakam Metals Limited USA.

Senior Operations Controller 2007 to 2011

Developed and maintain document control processes for the efficient management and recording of Export documentations. Co-ordinate with banks on Letter of Credits, Managed payments.

Filed AES and Bill of Lading Instructions prior to vessel cut-offs.

Co-ordinate with on-shore and off-shore on daily basis for the upcoming shipments.

Provided statistical information on the tracking of product shipments, returns, and inventory.

Verifying and tracking both ferrous and non-ferrous raw material and vendor supplied

components. Managing material and components as needed for internal production and/or

shipment to appropriate vendor.

Managing transactions to ensure accurate inventory and proper material traceability, Conducting regular inventory audits. Fulfilling additional responsibilities as needed to support business needs

Provided support to Customs Compliance and Export Logistics Team.

Writing and/or updating procedures / SOP’s (if needed)

Verifying the final customs accounting for import/export shipments

Monitoring all shipments and providing necessary paperwork to carriers/brokers.

Providing support to the shipping department and other duties as assigned.

Work with various team members to effectively resolve incidents and problems

Payroll processing and Employee timesheet management

Co-ordination with contractors for the contract renewal and Contract opportunities

Co-ordinate with Lawyer firms on the immigration documentation like H1, Green Card.

Responsible for database entry and analysis of payment and submissions to the Internal Revenue Service. Recognized for ability to work well during peak seasons and high demand events

2000 – 2008 Wings Logistics Private Limited, India

Senior Operations Specialist

Coordinate the routing of import and export bookings with airline and ocean carriers

Collaborate and build relationships with customers, carriers, and agent representatives

regarding trucking, air, ocean, import, and export products to strengthen service

competitiveness

Prepare all necessary shipping documentation related to international bookings and process

all import/export documentation to clearing agents to include: (HAWBs, MAWBs, AESs,

Manifest, Shipping Instructions, Cargo Decl., Bill of Ladings, and Certificate of Origin,

etc.)

Track and trace shipments, researching and resolving any issues regarding billing or

shipping discrepancies, communicate timely correspondence back to both customers and

vendors.

Problem solve with the Export Manager when situations arise that can or do negatively

effect our clients and their customers

Verify shipment status, review pre-alert and verify Issue shipment handling instructions

to operational Ocean Import Processors.

Tracking the shipments until the shipments reaches the destination

Confirmation to the Seller about the shipments

Education

Diploma in Secretarial Practice – Ghousia Polytechnic, India

Bachelor of Commerce – KSOU, India.



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