Curriculum Vitae - Christina Srinarayan
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Name: Christina Srinarayan
Visa Status: Employment Visa
Current Company: Alsa Solar Systems LLC (May 2015 – Feb 2020) Positions interested in: Secretary / Admin / Co-ordination / Order Handling I.T Skills & ERP’s Advanced MS Word, XL, PowerPoint, MS Outlook, Lotus Notes, Lawson & ISCALA
Languages known English, Malayalam, Hindi, understand Tamil Education: Bachelor of Commerce (B.Com.)
Calicut University, Kerala (1990 -1995)
Driving Licence Details
D/L No: 646187
Date of Issue: 9 Oct 2002
Date of Expiry: 19 Oct 2022
Curriculum Vitae - Christina Srinarayan
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Email: firstname.lastname@example.org, email@example.com Christina Srinarayan
Bachelor of Commerce graduate with more than 20 years of experience in handling various job functions pertaining to Personal Secretarial duties, Administration, Co-ordination, Order Handling Specialists and Sales & Marketing support.
Technically skilled administrative support professional valued for multitasking strengths, database, records and office management, strong management skills, as well as good organizational abilities.
Advanced command and proficient use of MS Office, MS Outlook email, Lotus Notes E-mail & ERP’s like Lawson & ISCALA.
Key Skills & Strengths
Good Human & Public Relations, Excellent team abilities, well-honed inter-personal skills.
Prompt follow up on various issues, ability to work flexibly, meet deadlines, work with people of diverse backgrounds, prioritize and deal with heavy and varied workload with multitasking skills and an active team player. Experience & Job Functions
May 2015 – Feb 2020 Alsa Solar Systems LLC Dubai, UAE Executive Secretary to General Manager
Processing and redirection of incoming E Mails and electronic communication.
Preparation and mailing of outgoing mails concerning business schedules, marketing, training and company events.
Monitor and purchase of pantry and stationery items & maintaining office stationery requirements including business cards and advertising materials, processing of various security passes prior to entering sites and ensuring that company legal documentation are complied with UAE requirements.
Logging and filing of company documentation including assets, including tracking of expiry and renewal dates of personnel work documents, maintaining company website and online supplier registration log.
Managing GM’s day to day calendar based on input received, providing overall timely administrative support to other departments, co-coordinating travel arrangements for both GM and staff as per requirement, preparing travel related documents, schedules, arranging of company media events, creating and processing expense reports for GM and staff, handling petty cash, collection and timely submittal of expenses reports and travel advance requests, updating company profile and organization chart from time to time and making & editing power point presentations.
Manning the reception area, including greeting visitors and responding to telephone calls and in-person requests for information.
Liaising with HR & PRO through co-ordination to ensure newly joined employee documentation is submitted for work permits till visa is obtained. Organizing email address for newly joined staff and connectivity issues by coordinating with I.T.
Assisting sales by logging in new leads and enquiries, issuing C&L numbers, finding out new leads, sales back end support, timely tender submittals support as and when required, marketing support.
Assisting Operations & Engineering Dept. by follow up on various issues and also sourcing quotes.
Handling general office issues, scheduling maintenance for equipment’s such as printers & computers May 2014 – July 2014 Safario Trading Co. LLC Dubai, UAE Temp assignment for 2 months as Secretary to MD
June 2003 – Sept 2013 Johnson Controls Air-conditioning & Refrigeration – formerly known as York Air- conditioning & Refrigeration Inc, Dubai, U.A.E
Order Handling specialist in Customer Service Dept (CSD) (July 2012 – 30 Sept 2013) Ensure compliance on order by reviewing them, follow up on customer code creation, declare order in ERP system, project folder management, initiate procurement and follow up to obtain purchase order, check verify if PO details are as per requests sent, follow up with supplier on ex-factory dates and shipping documents, collate and track all information by means of tracking sheet for handing over to logistics department and for consolidation of materials to client site. Create sales order and amend when required to generate correct accounting invoice to the customer. Monitor the revalidation of project related document called (ECF) Export Clearance Form and send to relevant department for clearance. Co-ordinator/Admin in Refrigeration Dept (2010 – 2012 June) Ensure compliance with Policies & Procedure, new customer code creation, assignment of project reference number & project folder management, Initiate procurement, track delivery & logistics, monitor purchase invoicing, follow up on cost of sales booking, solving supplier non-payment issues, revalidation of project related documents, compiling technical documents for customer, generating reports for the department. Job Profile
Maintaining record of departmental assets and preparing Capital Appropriation Requests (C.A.R)
Manages, co-ordinates, implements and is conscious of process & functions in line with key deliverables and takes steps to protect interests of JCI.
Organizing new team member’s requirements. (work stations, connectivity, security access cards, laptop, sim, mobile phone, petrol card, access rights to share drive folders in coordination with I.T. Dept.,company credit card) Curriculum Vitae - Christina Srinarayan
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Arranging team events and Blue Sky initiatives for voluntary work at various locations and autistic centers.
Purchase and monitor of stationeries for the department, managing the collection, tagging and maintenance of keys. Ordering stationery and keeping track of the same.
Handling leave records and salary issues of the department.
Hotel Reservations, meeting arrangements and travel arrangements. Organize conference rooms and food for team meetings.
Arrange with info fort archiving of old files and retrieval when required
Sending invoices to customers and cd’s to staff of other regions by courier and follow up for confirmation of receipt from other party. Other ad-hoc admin & co-ordination duties, prompt follow up on various issues as and when required by the team and other JCI regional offices
Purchase Assistant for Service Department (in Dubai, Abu Dhabi, Bahrain, Kuwait, Qatar, Oman etc)
Create and release Purchase Orders as per requisitions received, validate requisitions and ensure adherence to Procurement Policy, receive & document PO acknowledgement from suppliers, establish effective documentation system for filing and recording all PO’s, supplier acknowledgement etc.
Receive, validate & process supplier Invoices to accounts payable, act as a single point of contact for suppliers for addressing all operational issues. Create & maintain tracking sheets. Follow up with suppliers on quotations, deliveries, payment issues and quality issues, track and monitor shipments from suppliers against committed delivery dates June 2003-2009 York Air-conditioning & Refrigeration Dubai, U.A.E Secretary / Administrator in Service Department
Typing of letters, XL invoices, Delivery Notes, faxes, memos, commissioning forms, renewal of AMC Contracts, sending by courier and ensuring till receipt by customer and other miscellaneous documents for the Service department and formatting various documents. Maintaining department assets tracker
Arranging security passes and day passes for technicians and sub-contractors to access various sites, travel, ticket, Site
& hotel arrangements. Coordinating travel arrangements with the relevant parties and arranging for travel advance.
Generating Local Purchase Orders & faxing the same to suppliers, maintaining a track log sheet for all purchase orders and tracking the system for duplicate purchase orders, general office administration including ordering of stationery, photocopying, filing, archiving, office house-keeping, scanning & binding machine management, opening and distribution of external post. Filing of letters, memos, faxes, timesheets, quotations, invoices both customer & supplier and archiving old job files in a systematic, organized and traceable order after job completion and invoicing.
Receiving invoices from vendors, verifying the accuracy before dispatching to accounts, dispatching customer and vendor invoices to the customers, sorting out vendor invoice unpaid issues and follow up for their payments.
Photocopying of expense reports, supplier invoices and submit to accounts, keeping track records of invoices and LPO’s submitted, handling personnel files, dept. vacation related issues and other H R related issues on behalf of the depy by liaising with Human Resources.
Nov 2000 – 2002 J. Ray. Mcdermott Inc. Dubai, U.A.E Secretary in Business Development Department
Assisting in the preparation of documents for Bids and Proposals, compiling and formatting pre-qualifications for final submission to potential clients, preparing relevant files, data for client prequalification and submission and other written questionnaires by way of coordination and follow up with relevant departments to obtain necessary information/documents/attachments required for the purpose.
Producing a variety of responses and documents in line with company policy, formatting documents as per client requirements, searching and downloading information from internet, assisting in compiling client presentation using power point, managing library database of all brochures including taking stock of brochures. General clerical duties including correspondence and filing.
Secretary-Client Support - Qatar Petroleum (6 months Project) / TotalFinaElf (1.5 years) Job Profile
Responsible for setting up client office, handling phone calls, arranging and follow up on gate passes, visas, driving licenses, making necessary travel arrangements in co-ordination with project management team, meetings and other misc. arrangements for the client and their representative. Typing of letters, faxes, memos and reports. Handliing all secretarial and coordination duties between client and PMT for various client arrangements and requirements. July 1999 - October 2000 Emirates Building Systems L..L.C Dubai, U.A.E Secretary
Preparing export and local lead reports for Sales Engineers for follow up and necessary action.
Scrutinizing publications and journals to identify new work prospects for our business and obtaining contact details of prospective clients and sending introduction letters and company brochures.
Typing and filing letters and memos and taking care of incoming and outgoing faxes.