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Executive Assistant Office

Location:
Mississauga, ON, Canada
Posted:
May 20, 2020

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Resume:

Chelsea Kuye Executive Assistant

addcjc@r.postjobfree.com 289-***-**** Mississauga, Ontario L5L 3B9

Versatile, highly accomplished administrative professional with over 15 years of demonstrated success in roles requiring consummate accuracy, good judgment, and extensive cross-channel communication. Proven success supporting executive decision-makers in policy formulation, facilitating events, board meetings and developing presentation materials. Highly effective creative organizer and coordinator. Areas of Expertise include:

•Travel Planning

•Calendar Management

•Process Improvement

•MS Office Suite

•Relationship Building

•Project Management

•Customer Service

•Negotiations

•Problem Resolution

Professional Experience

NITROCHEM CORP Mississauga 2018

Executive Assistant to CEO

Lead Special Projects of office vitrualization between head office in Mississauga and plant in Pensilvania. Coordinated calendar, appointments, reservations, and complex travel arrangements for CEO including security clearance.

•Prepared and disseminated materials for regular board meetings including power point decks and video conference calls.

•Screened and distributed emails; responded when appropriate.

•Planned, organized, and coordinated functions and special events, including trade shows, and Town Halls via Zoom.

•Liaison to senior management team and speical project teams

OPERATION SMILE CANADA Toronto 2017

Executive Assistant to CEO

Board Management and Lead Special Projects of major events. Coordinated calendar, appointments, reservations, and travel arrangements for all Board members and CEO.

•Prepared and disseminated materials for regular board meetings including power point decks and conference calls.

•Screened and distributed emails; responded when appropriate.

•Planned, organized, and coordinated functions and special events, including office move.

GREATER TORONTO AIRPORTS AUTHORITY Toronto 2015 – 2017

Executive Assistant to Director of IT Services

Dynamic role including calendar management for multiple leaders, meeting management, office leadership, and information flow coordination. Attend and support Director meetings and interact with internal and external executives. Undertake ITFST Negotiations. Employ good judgment in a fast-paced environment.

•Coordinate numerous events including Town Halls, conferences, symposiums, and speaking engagements.

•Continually monitor, evaluate, and improve processes while managing departmental budget including invoice processing, credit card purchases, expense claims & financial updates, and financial risk identification.

•Spearhead IT Department move operations and manage ongoing space allocation for the department.

•Draft, review, edit, and disseminate a variety of departmental documents such as minutes, briefing notes, and articles, as well as reports and materials for committee presentations.

PUBLIC HEALTH ONTARIO Toronto 2012 – 2014

Executive Assistant to VP of Corporate Services and Human Resources

Managed and maintained HR content located on the intranet HR website, coordinated the flow of documents, activities, and individuals throughout the office, and supported department-wide operations as well as executive decision making. Ordered and ensured office and meeting materials.

•Responded to calls from senior public and private-sector leaders and answered questions based on extensive knowledge of HR, organizational mandates, services, and procedures.

•Identified credit risks, checked and processed invoices and credit card purchases, and provided regular financial updates to executives.

•Ensured that responsible contract management processes are maintained, tracked, and monitored for renewal.

•Made quick decisions to prioritize appointments, information requests, and tasks.

TD BANK FINANCIAL GROUP Toronto 2008 – 2012

TD BANK, AMERICA’S MOST CONVENIENT BANK

Executive Assistant to Senior Vice President, Corporate Services

Coordinated calendar, appointments, reservations, and travel arrangements.

•Screened and distributed emails; responded when appropriate.

•Prepared and disseminated materials for regular board meetings including power point decks and conference calls.

•Planned, organized, and coordinated functions and special events.

Executive Assistant to Senior Vice Presidents and Heads of Program Management, IPMO M&A

Collaborated heavily with executives and integration specialists to facilitate on-time project implementation for various off-site projects requiring extensive coordination of both onshore and offshore teams. Travelled to Mount Laurel, NJ to participate in integration process. Worked various irregular shifts to facilitate project implementation.

•Coordinated large offsite meeting for over 70 Senior Integration Team Leaders including facility booking, vendor negotiation, contract review, and event management.

•Administered program SharePoint site for The South Financial Group integration.

•Independently managed multiple office projects including a successful large office move.

•Supported Senior Vice President’s Head of Program Management by booking and managing standing meetings for Executive Integration Teams, Committee Integration Team Leaders, Project Managers, and Implementation Project Management Office Team.

VISUALSONICS Toronto 2005 – 2007

Executive Assistant

Supported five VP’s by coordinating calendars, appointments, reservations, and travel arrangements. Regularly assisted with special projects.

•Compiled and disseminated marketing material.

•Tracked and updated patent files.

Education & Training

Public Relations Certificate

Diploma in General Arts and Science

HUMBER COLLEGE Etobicoke, Ontario

Fundamentals of Project Management Course with TD Bank

Yoga Teacher Training 200hr Certificate



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