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Office Assistant

Location:
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Salary:
7000
Posted:
May 19, 2020

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Resume:

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ADDRESS

Khalidia Street,

Abu Dhabi, U.A.E.

TELEPHONE

+971-**-*******

E-MAIL

addbfo@r.postjobfree.com

NATIONALITY

Filipino

LANGUAGES

Tagalog/Ilonggo: Native

English

SKILLS

Business Writing

First Aider

Office Reception

Travel/Hotel

Management

Microsoft Office

Aconex

Oracle-Primavera

Contract

Management

INTERESTS

Painting

Traveling

Tennis

REFERENCES

Available upon request

MARIA YOKO T. PEROLINO

PROFESSIONAL EXPERIENCE

Aug. 2006 Depa Dec., Gen. Cont. & Maint. (L.L.C.) Abu Dhabi, U.A.E. to Dec. 2019 Secretary / Doc. Controller/Tendering/ Admin. Assistant /Receptionist

Provide general administration support to the management.

Uphold confidentiality and handle all information on a need to know basis.

Screen & manage customer relations in a responsive and courteous manner.

Make, send memos and correspondence to clients, consultants, and inter- office departments.

Arrange accommodation, travel bookings for the CEO, Managers and Company employees.

Schedules appointments for CEO and Managers with the clients, consultants, sub-contractors, and suppliers.

Implement and maintain document control processes and procedures.

Act as liaison between Head Office and Project Sites by transmitting directives, instructions and assignments.

Assist in Estimation Department in preparing Bill of Quantities, preparing prequalification documents and other tender requirements from start up to submission date.

Ensure that ITT/ITB technical and commercial proposals are compliant with customer requirements.

Maintain scheduling of Tendering process, follow up with sub contractors and End Users on the status of tender requirements.

Receiving quotation requests and coordinate with other departments to prepare and submit the proposals.

Update and maintain document controls for all correspondence related to Tender Submission for quick tracking of records and information, both electronic and hard copy.

Prepare and follow-up quotations to suppliers for tendering purposes.

Assist in preparing contract documents to subcontractors.

Reads and sorts incoming memos to determine their priorities for distribution.

Arrange couriers for inbound and outbound transactions and at the same time tracking the statement of account for cost allocation.

Organize meetings including drafting various documents, reports as well as minutes.

Contribute to overall office functions by accomplishing related issues as needed.

Monitor & track international calls of staffs and forward to accounts for monthly billing.

Office supplies inventory and prepare material request for order. Mar.2004-Jun. 2006 MITSUBISHI ELECTRIC GROUP/SETSUYO ASTEC CORPORATION, Makati City, Phils.

Executive Secretary /Administrative Assistant

Screen & manage customer relations in a responsive and courteous manner.

Preparation of accounting reports.

Prepares responses to correspondence containing routine inquiries.

Calendar management, includes arrangement of flights, hotels & meetings of managers & engineers.

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Follow orders of clients to Head Office.

Responsible for the renewal of SEC & Business Permit.

Incharge to all incoming and outgoing company correspondence, inter-office mails & couriers.

Perform other related jobs/tasks that may be assigned from time to time.

Handles Petty Cash.

Dec. 2001-Oct. 2003 TOMEN CORPORATION

Parañaque City, Philippines

Secretary / Administrative Assistant

Screen & manage customer relations in a responsive and courteous manner.

Uphold confidentiality and handle all information on need to know basis.

Assist in construction project planning from documents, drawings and filing.

Calendar management, includes arrangement of flights, hotels & meetings for Managers.

Make cash advances and liquidation report of engineers & preparation of necessary documents for site travel

Photo Progress report custodian.

Carry out other duties as requested by each department. Mar. 2001-Sept.2001 EEI CORPORATION

Laguna City, Philippines

Project Secretary

Manage external and internal office communications.

Record and received all incoming billing from suppliers.

Set up and maintain office files and keep correspondence & reports available for reference.

Typing correspondence letters.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies.

Perform other related jobs/tasks that may be assigned from time to time. June 1998-Dec.2000 Ram-x Trading

Bacolod City, Philippines

Secretary / Bookkeeper

Prepare report such as:

1) Cash positions to monitor bank balance in the bank. 2) BIR withholding tax of employees, percentage tax every quarter and submit to the accountant.

3) Inventory report every quarter.

Prepare check as payment for suppliers and other personal transactions of the company.

Process mayor’s permit, DTI permit of each branch and SSS and Philhealth contribution of employees.

Monitor and check daily sales report of each branch.

Generate report such as:

1) Income statement of each branch to monitor net income. 2) Statement of account of customers and tenants.

3) Payroll of employees

In-charge in filing all checks and cash disbursements voucher.

Responsible for renewal of SEC & Business Permit.

In-charge to all incoming and outgoing company correspondence & inter-office mails. EDUCATION

1994-1998 University of Saint La Salle Bacolod, Philippines Bachelor of Science in Commerce Major in Management Information System



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