Office Assistant

Curriculum Vitae

JEFFREY T. MOLO

Summary of Competencies

Competitive and well-trained EA and Admin/Coordinator for the past 3 years with RAPP Omnicom

Accomplished and with extensive experience as Contracts and Procurement Administrator gained from reputable company that provides technical consultancy services & project management.

Worked as Administrative Assistant / Document Controller gained from reputable Contracting Company in Doha, State of Qatar.

With excellent sales experience as Account Business Development, Customer Service Officer, Strategic and Office Management Personnel gained from reputable marketing company.

Disciplined and result oriented person.

Flexible and can work professionally with other employees.

Computer literate and willing to perform other tasks if necessary. Relevant Professional Experience

A. Name of Company: RAPP / Evoke, Media City, Dubai, UAE Title / Position: Executive Assistant to Managing Director and Team Coordinator / Administrative Officer

Start / End Dates: May 16, 2017 – June 14, 2020

Job Description:

Represents the Managing Director by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the Managing Director.

Complete a broad variety of administrative tasks for the Managing Director & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.

Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.

Provide project support by managing what the team needs and ensure all deadlines are met / looking at what needs to be done and assign tasks to group members.

Managing IT issues of the office / Maintain the office as well as equipment and supplies / Maintain office cleanliness..

Manages Reception area and oversees the office in daily basis

B. Name of Company: Jacobs Project Philippines, Inc. for Shell Asia Retail Network Development Programme

Title / Position: Country Contracts and Procurement Administrator / Document Controller

Start / End Dates: April 01, 2015 – January 20, 2017 NATIONALITY: FILIPINO

MOBILE: +971.509228152

EMAIL: addatb@r.postjobfree.com

EDUCATION/QUALIFICATIONS

Bachelor of Science in Business

Administration Major in Business

Management, De La Salle

University, 2008

MEMBERSHIPS

AND AFFILIATIONS

Business Management Talents DLSU

TRAININGS / SEMINARS

ATTENDED

Title: ENGLISH PROFICIENCY

PROGRAM

Conducted by: English Department

Inclusive Date: March 01,08,15, 2008

Title: ORGANIZATIONAL

DEVELOPMENT: A REVIEW

Conducted by: Business

Management Department

Inclusive Date: September 18, 2006

Title: Project Management Essential

Conducted by: Jacobs Projects

Philippines, Inc.

Inclusive Date: August 18-19, 2016

Job Description:

Negotiate with external vendors to secure the most advantageous terms and conditions.

Examine and re-evaluate existing contracts for company’s advantageous.

Track and report key functional metrics to reduce expenses and improve effectiveness.

Preparing Purchase Requisition and releasing Purchase Order based from quotation submitted by the supplier.

Purchasing and evaluating construction materials for Shell Gas Station to be delivered to site for construction.

Collaborate with key personnel to ensure the clarity of the specifications and expectations of the client.

Foresee alterations in the comparative negotiating ability of suppliers and clients.

Perform risk management regarding supply contracts and agreements.

Control and monitor the spending of projects requirements.

Performs Asset Capitalization on completed projects. Breaks down the amount spent into assets.

Resolves Site Assurance Audits. Locates missing assets and perform necessary actions.

Monitor materials inventory from supplier to warehouse to project site,

Conducts random site asset audits on completed projects.

Performs actions in GSAP; asset transfers, asset transfer values, asset write-off and asset capitalization.

Responsible of Asset Inventory Accuracy in Shell Warehouse.

Finalize details of orders and deliveries specifically for Shell projects.

Creation of Feasibility / Design Reports for Shell Projects to be reviewed and signed by the PMC Manager.

Ensure completeness of project documentation from E2E process by conducting Document Management Audit for all the projects in the document storage portal, DMCA.

Coordinates with the Delivery Team or Sub-Contractor for the project documentation.

C. Name of Company: Amana Qatar Contracting Co. W.L.L., Doha, Qatar

Title / Position: Administrative Assistant

Start / End Dates: April 07, 2012 – March 31, 2014 Job Description:

Keep an up-to-date inventory of office furniture and equipment.

Oversees the office maintenance.

Maintains office supplies records, including inventory and office machines.

Assists in the upkeep and renewal of all Company legal registration in a timely and efficient manner (Municipality, Chamber of Commerce, and Civil Defence Licenses).

Assist in preparing payments of office expenses (Telephones, Water / Electricity, and Rents).

Purchasing office supplies (e.g. stationery items).

Assists in ticketing and hotel reservations for newly joined staff and guest.

Assists in organizing company’s social and sports events.

Coordinates with camp supervisor on labour camp issues.

Ensures that all invoices related to office and camp charges are prepared on a monthly basis and allocated on all the ongoing sites and respective internal division.

Ensure all office related contracts are properly maintained.

Visiting camp accommodation for inspection.

Dealing with Insurance Company for applying staff and their dependents in the insurance policy. Maintaining a log for insurance claims and making a constant follow up regarding the claims of staff.

Preparing a monthly report of Telephone and Water / Electricity payments.

Monthly purchase of pantry items for the office.

Perform other tasks to be assigned from time to time.

Performed also Document Controller and Receptionist for temporary replacement.

D. Name of Company: ULTRA Modular Concepts, Inc.

Title / Position: Account Development Officer

Start / End Dates: August 10, 2009 – February 28, 2011 Job Description:

Assigned to promote UMCI products to selected designers enable to specify the products on their on-going and future projects.

Task to coordinate with other departments regarding the schedule of delivery installation.

Responsible for following up the status of bid proposal submitted and prepare status report to the Sales Manager for appropriate action.

Assigned at the Showroom once a week to entertain inquiries and to assist walk-in clients for possible sales.

Task to prepare/submit monthly report to the Sales Manager regarding competitor’s activities and the latest product trends available in the market.

Perform other tasks to be assigned from time to time.

E. Name of Company: Conpinco Trading Corporation

Title / Position: Administrative Assistant

Start / End Dates: November 10, 2008 – June 01, 2009 Job Description:

Assists / entertain client’s inquiries and prepare quotation as per requirement.

Provides Sales Executives the product catalogue / brochures.

Responsible for maintaining customer’s information record and copy of sales documents.

Task to coordinate with the suppliers regarding the possible delivery of CTC’s ordered items.

Encoding of daily sales transactions (Sales Invoices and delivery receipt of everyday customer).

Follow up payment from customers with long standing accounts. Perform other tasks to be assigned from time to time.

F. Name of Company: Banco De Oro Universal Bank

Title / Position: Customer Service Associate

Start / End Dates: April 25, 2008 – October 09, 2008 Job Description:

Routing of documents needed to be signed by Home Loans Division Business Heads.

Follow up the client’s request to respective department in-charged.

Coordinates with other BDO branch regarding the status of their respective client’s loan.

To remind the clients with their loan payment schedule by calling or sending letter to avoid them from penalty.

Responsible for maintaining the client’s record ad provide all the Account Officers an update / record of their client’s loan payment.

G. Name of Company: National Transmission Corporation Title / Position: Financial Specialist Assistant (On Job Training) Start / End Dates: November 07, 2007 – March 07, 2008 Job Description:

Assigned in auditing vouchers of suppliers and encoding.

Managed payroll of employees.

Perform Administrative / Clerical tasks.

Assisting other OJT students to finish task on time.

Contact this candidate