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Social Media Executive Assistant

Garden Grove, CA, 92840
May 18, 2020

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Garden Grove, CA ***** ~ 714-***-**** ~


Administrative professional with many years of experience managing business relations and special projects. I served as the primary point of contact between executives, management, developers, vendors and over 165 retail stores. I possess excellent written and oral communication skills, problem resolution abilities, and maintain a high level of confidentiality. A team player with strong interpersonal and organizational skills, a keen ability to multitask and proven ability to work independently with minimal or no supervision. The ability to work with a high degree of accuracy and attention to detail. Excellent computer skills with emphasis on Excel, Word, PowerPoint, Outlook, Concur, SharePoint, Adobe Acrobat, Ariba, Radar, Egencia and PeopleSoft with a modest amount of Social Media experience. Excellent time management skills and the ability to prioritize work. Proven ability to work in a fast paced environment and adapt to change quickly while keeping the needs of the business inline.


Speech and Language Development Center, Buena Park, CA (September 2019-January 2020) Administration Assistant/Receptionist

Collected and input daily attendance for approximately 180 students. Made changes and corrections in the database as needed. Updated new monthly attendance sheets and made new folders for each class. Followed up with each teacher at the end of the day regarding absent students to make sure we had the most correct information for accounting.

Assist in monthly emergencies drills; calling the drill and the "all clears".

With the Principles input, updated the class list with students/paraprofessionals new to us or no longer with us. This was very sensitive information, only to be shared with the supervisors. Also updated the SLDC phone listing as needed.

Updated emergency/student information in the database system.

Called and set up prospective employee's job interviews for the Principle and or Human Resources.

Answered the phones, helped with the mail, IEP's and visitors. Welcomed and checked in all visitors and speech departments appointments.

Helped the transportation department with the busing. Used the 2-way radio for student drop off or pick up to reach the bus directly. Made calls to the students' homes for the buses to be sure someone was there to pick up their student. If transportation was going to be late, called all parents to let them know. Used radio to call maintenance during the school day for issues that would arise.

Oversees various commuter transportation programs. Handled daily commuter requests and questions.

Tracked and maintained commuter information for our OCTA, Metrolink, Waze Carpooling and Emergency Ride Home programs.

In charge of office petty cash, screened all phone calls, processed monthly Metrolink billing, maintained office supplies and equipment, and processed all incoming and outgoing mail.

Provide administrative support to the Spectrumotion team. Set up quarterly Board of Directors meetings, generated meeting minutes. Processed bi-annually assessment to all property owners within the Spectrumotion Area. Sent out late assessment notices. Ran business errands, purchased bus passes, picked up receivables, made deliveries to our commuters. Spectrumotion TMA, Irvine, CA (February 2019- September 2019) Programs Administrator/Office Manager

CVSHealth, La Habra, CA (2011-2018)

Regional Executive Assistant

Provide administrative support the Regional Sales Director and Human Resources Business Partner. Ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Screens busy phones and emails. Maintains regional phone lists and email addresses.

Management of office equipment. Maintaining a clean and enjoyable working environment. Manage office and meeting supplies by checking inventory and ordering items.

Handling external or internal communication or management systems. Managing clerical or other administrative staff.

Responsibilities include calendaring, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

Submit and reconcile weekly expense reports. Proficient in Concur.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Organized team building events, holiday parties and numerous meetings.

Oversees Regional fundraising events (Easterseals, Lung Force and the Bob Hope Veterans Support Program)

In charge of monthly and yearly recognition programs. CVS/Caremark Pharmacy, La Habra, CA (2008-2011) Previously Sav-on/Albertsons Administrator, Real Estate

Coordinated the accumulation and compilation of Real Estate deal information and records.

Made travel arrangements, scheduled meetings and conference calls, explained policies and procedures regarding real estate site criteria.

Tracked deal information and generated report summaries. Interacted with both internal and external development team members to ensure accurate and timely communication of the deal status and information.

Assisted in the implementation of various programs including demographic reporting and mapping applications for preparation of documentation for real estate packages.

Create and maintained projects on the SCOPE, TAS and or RESOURCE extranet web site.

Pre-qualified sites by applying screening criteria to inbound calls from call center. Sav-on/Albertsons, La Habra, CA (2006-2008)

Operations/Marketing Assistant

Administrator supporting the Field Marketing Manager, Director of Marketing, and Operations Manager; improvising and improving procedures while meeting demanding deadlines.

Liaison between all impacted regions, departments and stores to ensure proper communications and reporting practices. Processed daily, monthly and quarterly reports, sales reports and recap all information. Excellent interpersonal, communication, organizational and presentation skills.

Guides the management team through the proper steps in the discipline and/or termination process. EDUCATION AND TRAINING

California State University, Fullerton

Santa Ana College, Santa Ana

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