Assistant Administrative

CURRICULUM VITAE

SUNITHA ANTONY OLIVERA

Contact Nos. – 94482248 /97598049

Email Id : **************@*****.***

Objective : Administrative Assistant with strong interpersonal and organizational skills with a keen ability to multi-task a variety of challenges and responsibilities. Skills and proficiences

• Good Communication skills

• Excellent Administrative, customer service skills and Strong PR quality

• Team Player

• Well organized and executing tasks on time

• Microsoft Office (MS Word, MS Excel) and Internet

• Able to work under pressure and produce results

• Planning and Scheduling

• Inter-departmental Co-ordination

• Ability to learn new software packages

Professional Experience

& Responsibilities

1) The Indi an Community School, Kuwait – Salmiya

a) Procurement Secretary, Purchase Dept–01.04.2018 to 23.12.2019 (2 aprx. yrs)

• Develop plans for purchasing items and printing supplies for the whole year.

• Obtaining quotations, reviewing, analyzing and prepare comparison sheets of the items received from all vendors/supplier’s and negotiate the best deal for pricing and supply.

• Process the daily purchase requisitions, preparing and getting approval for Purchase Orders, scanning and sending it to the respective vendors/suppliers.

• Follow-up on timely delivery with the vendors/suppliers and update the status to the concerned department.

• Processing the invoice documents after checking the delivery note and invoice with LPO.

• Maintaining updated list of suppliers and vendors.

• Handling and prioritizing all outgoing and incoming correspondence (email, letters, packages etc.) and drafts necessary replies.

• Handling complaints, providing appropriate solutions and alternatives.

• Providing support to the HR & admin officer (Scan, copying etc).

• Maintaining filing system.

• Handling Maintenance work i.e, getting maintenance request from various departments for repairing of AC, CCTV camera, plumbing work, etc, assigning work to the concern person & following up on the same.

• Handling auditorium bookings for 4 branch schools. Following up with people for outstanding payment and other work related to booking. b) Admin. Secretary, Registrar and Admissions Incharge, Receptionist - 01.09.2002 to 31.03.2018 (16 approx. yrs)

• Liaise between the principal and teachers in resolving of day-to-day administrative and operational issues.

• Handling tasks related to student registrations and admissions

(Scheduling and co-ordinating interviews, tests, taking new admissions with proper documents, maintaining student admission register etc)

• Attending phone calls and redirects them to the appropriate department.

• Preparing certificates, circulars, transfer certificates, question papers etc.

• Attending administrative enquiries of visitors and parents.

• Order and maintain office stationery supplies and other equipments.

• Maintaining filing system.

• Handling and prioritizing all outgoing and incoming correspondence

(email, letters, packages etc.) and drafts necessary replies.

• Co-ordinating with all departments to complete the duties as required. Professional Experience 2) Commercial Bank of Kuwait at Advt & PR Dept. Admin. Assistant

& Responsibilities 09.06.2016 to 17.07.2016 and 10.06.2018 to 22.07.2018 ( 3 months)

• Co-coordinating with vendors and suppliers.

• Preparing payment vouchers, memo, letters etc.

• Handling and prioritizing all outgoing or incoming correspondence (email, letters, packages etc.) and drafts necessary replies.

• Order and maintain office supplies and equipments in the office.

• Providing assistance and additional support to the Asst. General Manager.

• Maintaining filing system.

3) Karnataka Power Transmission Corporation Ltd., India Accounts Assistant – Revenue Section 20.05.1998 to 10.07.2001 (3 yrs)

• Preparation of individual consumer’s electricity bills and recording amount and other details in the ledger.

• Sending reminders/notices to consumers for outstanding dues.

• Preparing Statement of Account for all accounts receivables.

• Daily / Monthly reconciliation of cash book.

Education : 1992-1995 : Attended 3rd year B.Com

Government Women’s College, Hunsur

Mysore University, India

Additional Qualifications

• 2008 : International Computers Driving License

(ICDL – First Class)

Marina Institute, Kuwait (affiliated to Kuwait University)

• 1997 : Diploma in P.C. Utility Software Applications

[Second Class- 63%]

Subjects: Fundamentals, WordStar, Spread Sheet

(Lotus 1-2-3), Dbase III+

Institute for Center for Computer Studies, India

• 2000 : Diploma in Office Automation [First Class- 73.5%] Subjects: CF, Dos, Windows 95, MS Office

(Word/PowerPoint/Excel]

Talent Computec – A Unit of BIIT, India

• 2000 : Computer Diploma Course

Subjects: Excel & Internet - NIIT, India

• 1991 : English Typewriting Junior Grade [1st Class] Karnataka Secondary Education Examination Board, India

• 1991 : English Typewriting Speed Test [1st Class –94%] Commerce Institutes’ Association of Karnataka, India

• 1992 : English Typewriting Senior Grade [Second Class] Karnataka Secondary Education Examination Board, India

• 1992 : English Typewriting Speed Test Senior [1st Class- 62%] Mysore Division Commerce Institutes’ Association, India Personal Data

Date of Birth : 9th January 1975

Nationality : Indian

Visa Status : Work Visa No. 18

Marital status : Married

Languages : English, Hindi

Hobbies : Listening to Music, Reading

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